SOLICITATION NOTICE
X -- 2020 National Cemetery Administration Conference. July 18, 2020 through July 24, 2020. Sleeping and conference rooms required for 350 people. 1 Chosen from St. Louis MO, Phoenix, AZ, Indianapolis, IN
- Notice Date
- 12/5/2019 1:19:15 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- NATIONAL CEMETERY ADMIN (36C786) QUANTICO VA 22134 USA
- ZIP Code
- 22134
- Solicitation Number
- 36C78620Q0110
- Response Due
- 1/6/2020 8:59:59 PM
- Archive Date
- 03/06/2020
- Point of Contact
- Paul N ZagaruykaContract Specialist703-630-9366
- E-Mail Address
-
Paul.Zagaruyka@va.gov
(Paul.Zagaruyka@va.gov)
- Awardee
- null
- Description
- RFQ FOR COMMERCIAL ITEMSGENERAL INFORMATIONDocument Type: Combined Synopsis SolicitationSolicitation Number: 36C78620Q0110Post Date: 12/5/2019Original Response Date: 01/06/2020 at 23:59 ESTApplicable NAICS: 721110Classification Code: X1ABSet Aside Type: Unrestricted. No Set-aside applied.Period of Performance: 7/18/2020 through 7/24/2020Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18424 Joplin Road Triangle, VA 22172Place of Performance: Chosen from 3 locations (St. Louis, Phoenix, or Indianapolis)Attachments: A - Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0110.This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-01 Effective 10 October, 2019/.This is requirement is unrestricted.The applicable North American Industrial Classification System (NAICS) code for this procurement is 721110, with a business size standard of $35 million.This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract. Scope: The contractor shall be responsible for providing sleeping rooms and conference rooms with associated audio-visual equipment, per the statement of work. NCA will provide its own LCD projectors, but will need other AV equipment as specified in the statement of work and schedule.PRICE SCHEDULE: Contractor shall provide pricing for conference and meeting rooms per the statement of work and schedule. Sleeping rooms are not to exceed the government rate established by General Services Administration for the host city, if chosen. Units and services to be in accordance with the Statement of Work, Technical Specifications, and terms and conditions contained in this solicitation.The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Period of Performance: 7/18/2020 through 7/24/2020.Services to be Provided: See statement of work.SITE VISIT: A representative from the National Cemetery Administration may visit the site to determine eligibility first-hand.Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 11:59 PM on 01/06/2020. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov under Contract Opportunities. All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (10) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone. The contracting officer s email address is Paul.Zagaruyka@va.gov.Proposal Format and Submission Information:Offers must be submitted on company letterhead. All offerors shall include the following information as part of their quote:Legal Business/Company Name (as listed in www.sam.gov)DUNS NumberPoint of Contact NameTelephone numberEmail Address-Pricing shall be submitted as requested in the Schedule of Supplies/Services-Technical Package for EvaluationProposals shall be submitted via the Vendor Portal. See below for registration and submission information.VENDOR PORTAL USAGE INFORMATIONThe Vendor Portal is a module of the Electronic Contract Management System (eCMS) that serves as a central location that allows for communication between VA Acquisition Staff and potential vendors. Vendors will need to visit the Vendor Portal (https://www.vendorportal.ecms.va.gov) to register.In the event an Offeror is unable to register for a user account and/or submit a proposal through the Vendor Portal prior to the proposal closing date, the vendor is to contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. If the deadline hits as you are uploading your documents, the portal will shut without giving notice it is doing so. The upload appears to be happening however, it never finishes.Once registered, vendors will be able to access/edit their profile, view solicitations/awards and submit bids/proposals as instructed.Vendors can submit questions via the Vendor Portal which can be answered directly within the Vendor Portal. Submission of Quotes: All quotes must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website to be considered for Award.Quote transmission/uploads must be completed by the deadline for submission of Quotes.Offerors unable to submit a quote through VA eCMS Vendor Portal, may submit their quotes via email to: Paul.Zagaruyka@va.gov provided the VA eCMS Vendor Portal registration requirements have been fulfilled AND Offerors have contacted the VAAS helpdesk for assistance in their quote submission. A copy of the email correspondence with the VAAS helpdesk shall be forwarded to the Contracting Officer Paul Zagaruyka via email at Paul.Zagaruyka@va.gov as proof of email correspondence. If a request for assistance with the VAAS helpdesk proves unsuccessful in an Offeror s ability to submit a quote prior to the closing date, via the Vendor Portal, the Offeror shall submit to the Contracting Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a quote via the Portal. This document shall be submitted with the Offeror s quote. In the event an Offeror has not requested quote submission assistance from the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the Offeror could not submit a quote via Vendor Portal, the Offeror may be considered non-responsive and the quote, if late, may not be accepted.FYI: If after documents have been submitted, the Offeror decided to revise a document and resubmit it, the instructions in the VENDOR PORTAL GUIDE must be followed or risk all original documents being deleted.Offeror/Proposal Requirements:1. One properly completed, signed and dated Standard Form 1449 with price/cost schedule.2. A completed copy of 52.204-8, Representation and Certification.3.Technical Offer shall address evaluation factors and the Scope of Work (SOW)4. Acknowledgment of any amendments (if applicable)5. Completed FAR Clause 52.223-3 ""Hazardous Material Identification and Material Safety Data"" (if applicable).Failure to submit all required documentation may result in your submission being nonresponsive and removed from further consideration.Any proposals not received through the vendor portal in response to this announcement may result in the response being rated as non-responsive and may be removed from consideration.Questions pertaining to this announcement shall be sent by email to: Paul.Zagaruyka@va.gov. Telephone inquiries will not be accepted. Evaluation Process: The Government will award a contract to the responsible offeror whose offer conforms to solicitation requirements and provides the best benefit to the Government, price and other factors considered. The government plans to award to the lowest priced, technically acceptable offer.The technical evaluation of offers will examine quality of rooms, availability of acceptable meeting spaces, safety, availability of hotel staff to assist attendees, and an environment conducive to learning. The hotel should be free of unpleasant odors and no major renovation projects should be scheduled during the conference.Past performance: Past performance shall be evaluated based on the offeror s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. This will be accomplished using, the Contracting Officer s knowledge of previous experience with the supply or service being acquired, the Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov or, any other reasonable basis.Price: Proposed price of meeting rooms and audio-visual equipment will be evaluated for price reasonableness and realism. Pricing for sleeping rooms will not be evaluated other than to confirm that they do not exceed government rate pricing as established by GSA.Proposal Contents:-Pricing shall be submitted as requested in the Schedule of Supplies/Services.-Technical Package for EvaluationThe following shall be included as part of the offeror s submission:Experience of company anticipated to perform work under this contract.Managerial & Technical Qualifications of key personnelCurrent pictures of sleeping rooms, conference rooms and exterior of establishment.Solicitation Provisions and Contract ClausesThe full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/The following solicitation provisions apply to this acquisition:FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018)FAR 52.204-7 System for Award Management (Oct 2018)FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition:The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018):FAR 52.204-13 System for Award Maintenance (Oct 2018)FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)VAAR 852.203-70 Commercial Advertising (Jan 2008)VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)VAAR 852.237-70 Contractor Responsibilities (Apr 1984)The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(22), (b)(25), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(56), (c)(2), (c)(3), (c)(8), and (c)(9).(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) End of Addenda End of Document
- Web Link
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- Record
- SN05510037-F 20191207/191205230246 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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