Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF DECEMBER 13, 2019 SAM #6588
SOURCES SOUGHT

S -- Landscaping Services

Notice Date

12/11/2019 11:36:49 AM
 

Notice Type

Sources Sought
 

NAICS

561730 — Landscaping Services
 

Contracting Office

244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
 

ZIP Code

15215
 

Solicitation Number

36C24420I0166
 

Response Due

12/16/2019 8:59:59 PM
 

Archive Date

01/15/2020
 

Point of Contact

Amanda SaundersAmanda.Saunders@va.gov
 

E-Mail Address

amanda.saunders@va.gov
(amanda.saunders@va.gov)
 

Awardee

null
 

Description

SOURCES SOUGHT NOTICE This is a SOURCES SOUGHT NOTICE only. Responses to this notice will be used for information and planning purposes. No quotes are being requested or accepted at this time with this notice.The Department of Veterans Affairs, Wilmington VA Medical Center located at Kirkwood Hwy, Wilmington DE 19805 has a requirement for Landscaping Services.�The North American Industry Classification System (NAICS) code being considered for this procurement is 561730 Landscaping Services and the Product Service Code (PSC) is S208 House Keeping Landscaping/Groundskeeping. The Small Business Size Standard is $6.5 million. Below is a draft copy of the Statement of Work (SOW). Responses to this notice should include the following: Company nameData Universal Numbering System (DUNS) numberCompany s addressPoint of Contact information (i.e. title, phone number and email address)Company s capability to meet this requirement and any pertinent information which demonstrates the company s ability to meet the above requirements. GSA Federal Supply Schedule contract number, if within scope of this effort (if applicable).Company s type of business (small or large) and socioeconomic status whether Service Disable Veteran Owned, Veteran Owned, Hubzone, 8(a), Women Owned, Small Disadvantaged, etc. If applicable, Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in www.VetBiz.gov , and be able to meet the limitation on subcontracting in accordance with 13 CFR 125.6; if applicable.All responses shall be submitted in writing via email no later than 12 Noon EST, on December 16th, 2019 to Mrs. Amanda Saunders at Amanda.Saunders@va.gov SUBJECT LINE: Landscaping Services 460E-mail: Amanda.Saunders@va.gov. Facsimile or telephonic responses will not be accepted. Simply responding as an interested party in www.fbo.gov does not constitute your company as a source. Offeror must provide the above requested information. After review of the responses to this sources sought notice, a solicitation announcement may be published on the FBO website in the near future. Responses to this sources sought announcement are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the forthcoming solicitation announcement, in addition to responding to this sources sought notice. All interested parties must be registered with System for Award Management (SAM) at https://www.sam.gov in order to be eligible for award of Government contracts.PERFORMANCE WORK STATEMENTFORGROUNDS MAINTENANCE SERVICES1. DESCRIPTION OF SERVICES. Reference the attached site plan. This contract covers all areas within the property line including the creek bed, the CLC tranquility garden, and the courtyard adjacent to the Emergency Department.The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at VA Medical Center Wilmington, DE, 1601 Kirkwood Hwy. Wilmington, DE 19805 in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. 1.1. MAINTAIN IMPROVED GROUNDS.1.1.1. Mow Improved Grounds. Grass shall be cut on approximately 15 acres of improved grounds. Grass clippings shall be removed or mulched when visible after mowing. Contractor shall maintain the growth of grass height on improved grounds between 1 to 4 inches depending upon the type of grass. The height is a guideline for a neat and professional appearance. All improved grounds shall look well manicured at all times.* Kentucky Blue Grass, St. Augustine - 2 to 3 in.* Tall Fescue - 2.5 to 3.5 in.* Bermuda Grass - 1 to 1.5 in.* Zoysia Grass - 1 to 1.5 in.1.1.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 5,000 linear feet of sidewalks, driveways, and curbs throughout the site. 1.1.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height shall match surrounding area grass heights. This task involves all areas of the site. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.1.1.4. Irrigation. Drip irrigation is installed in beds at the CLC tranquility garden only. There are no other sprinkler systems installed at the Facility. The contractor shall provide watering hoses and portable watering devices for areas of new plantings until plants are fully established.1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol throughout the grounds. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Contractor shall police areas 2 days per week. During the fall months, fallen leaves shall be removed weekly from the site. At other times leaves shall be removed as necessary. Dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.1.1.6. Repair Damaged Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged, or sodded to meet the standards of surrounding areas. 1.1.7. Apply Fertilizer and/or Lime. The contractor shall perform an effective commercial fertilizer/lime application program for all improved grounds. Approved fertilizers/lime shall be applied in accordance with the manufacturer s instructions. The type and amount of fertilizer or lime applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor. 1.1.8. Perform Pest Identification and Control. During performance of grounds maintenance services, identify pests and perform pest control. The contractor shall develop an Integrated Pest Management Plan (IPM) for approval. The IPM plan will require the contracting officer s approval. The contractor s IPM plan shall establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. Treatment of pests that may damage any portion of grounds shall be in accordance with federal and state regulations. Any pesticides shall be applied by Delaware certified personnel. 1.1.9. Aerate Soil. Aerate soil on approximately 15 acres of improved grounds to maintain grounds in a healthy state.1.1.10 Stormwater Inlets, Biofiltration Devices, and Oil-Water Separators. Perform cleaning of stormwater inlets and biofiltration devices on an as-needed basis, no less than semi-annually. Service 3 conventional oil-water separators on an annual basis and properly dispose of all waste.1.2. MAINTAIN TREES/SHRUBS/HEDGES/PLANTING BEDS.1.2.1. Trimming/Pruning. Contractor shall prune trees throughout the site on a 3 to 5 year pruning cycle. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning shall not be permitted. Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the COR when trimming/pruning around utility poles/power lines is needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions.1.2.2 Maintain Bedding and Planted Areas. Fertilize, water, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds. All weeds shall be removed or eradicated manually or mechanically, but not chemically.1.2.3 ANNUALS. Submit planting plan for flower beds for approval by February 15. Plan shall include sketches and identify planting type, spacing, projected growth, and characteristics of proposed plantings. Perform plantings in the Spring and maintain beds through the growing season. Prepare beds for winter prior to onset of freezing temperatures.1.2.4 TRANQUILITY GARDEN. Coordinate planting plan for raised beds with input from VA. Raised beds are used for recreational therapy purposes. Contractor to prep beds, provide plantings and assist or complete plantings depending on input from CLC staff. Beds to be weeded and maintained on a regular and recurring basis. 1.3 INSPECT AND MAINTAIN PERIMETER FENCING1.3.1 Perimeter Fencing. Existing Perimeter fencing is a combination of wrought iron and chain link. Inspect all perimeter fencing on a weekly basis. Remove all vegetation, trash, etc. from fence. Alert the COR if any holes or damage to fencing is observed. Complete minor repairs (up to $100/instance) to damaged fencing. 2. SERVICE DELIVERY SUMMARYThe contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance ObjectiveSOW ParaPerformance StandardAQLMaintain Improved Grounds1.1 Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintainedCustomer complaints shall not exceed 3 per monthMaintain Trees, Shrubs, Broadleaf Evergreens, Hedges, and Perennial Flowers1.2Trees, plants, hedges, flowers, flourish and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner. They are trimmed properly. Bedding is mulched and free of weeds, grass, and debris. Fertilizer and soil amendments are applied. Soil is aerated;Customer complaints shall not exceed 2 per month.Police Grounds of Trash and Litter1.1.5Grounds are free of trash and litter.Customer complaints shall not exceed 4 per month.Pest Control1.1.8Pest control plan is reviewed, and pests are controlled. Pesticide usage is reported to CORCustomer complaints shall not exceed 4 per month.3. GOVERNMENT FURNISHED PROPERTY AND SERVICESThe Government will not furnish and property, service, or equipment for the performance of this contract.4. GENERAL INFORMATION4.1. QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary.4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor s performance in accordance with the Quality Assurance Surveillance Plan.4.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor s failure to perform satisfactory services or failure to correct non-conforming services.4.4. HOURS OF OPERATION. Standard hours are 8a-430p, Monday through Friday, excluding Federal Holidays. These are hours work is permitted to be performed. Work outside of these hours will require 2-week notice and special arrangements with the COR.4.5. SECURITY REQUIREMENTS. All Contractors on site shall present government issued photo identification at police dispatch upon arrival on site. Day pass will be issued. Contractor to wear day pass on their person at all times while on Federal property.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/495a65f4483848449e9e7a64c908b7ff/view)
 

Place of Performance

Address: Wilmington VAMC;1601 kirkwood Hwy;Wilmington, DE 19805, USA

Zip Code: 19805

Country: USA
 

Record

SN05514539-F 20191213/191211230308 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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