SOLICITATION NOTICE
R -- Recruitment Services - Investment Banking/ Private Equity /Venture Capital Fund
- Notice Date
- 12/26/2019 8:25:56 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- OPIC ACQUISITION OFFICE WASHINGTON DC 20527 USA
- ZIP Code
- 20527
- Solicitation Number
- 71311120Q0006
- Response Due
- 1/8/2020 12:00:00 PM
- Archive Date
- 01/09/2020
- Point of Contact
- Omar Mohamed, Phone: 2023122021
- E-Mail Address
-
omar.mohamed@opic.gov
(omar.mohamed@opic.gov)
- Description
- Introduction DFC requires subject matter expertise, consulting, and professional services to support human resources functions, including sourcing talent, in compliance with Office of Personnel Management (OPM) and DFC Management regulations. The contractor shall have strong experience in private equity investment banking and recruiting, the contractor shall also augment Office of Chief Administrative Officer staff which due to changing agency needs, staffing requirements, and agency transformation has been understaffed. Services furnished shall be performed by contractor employees who shall not be considered or treated as Federal employees for any purpose, shall not be regarded as performing personal service, and shall not be eligible for civil service employee benefits, including retirement. The services described herein are not to be used to provide personal services as defined by FAR 2.101 and 37.101. The contractor is the legally responsible employer and maintains that relationship during the time its employees are assigned to a client. The contractor is responsible for recruiting, testing, hiring, training, assigning, paying, providing benefits and leave to, and as necessary, addressing performance problems, disciplining, and terminating its employees. The contractor is also responsible for payroll deductions and payment of income taxes, social security (FICA), unemployment insurance, and workers' compensation, and shall provide required liability insurance and bonding. 2. Mission The U.S. International Development Finance Corporation (DFC) is financing solutions to the most critical challenges facing the developing world. Working together with businesses, we mobilize private capital to invest in projects that create jobs and opportunity in emerging markets, including building critical infrastructure, expanding access to telecommunications, and providing small business financing for women entrepreneurs. DFC advances U.S. foreign policy by financing projects that create economic stability, respect sovereignty, and ensure transparency. DFC investments adhere to high U.S. business standards and respect the environment, human rights, and worker rights. 2.1 Background DFC must recruit and retain talented staff with the requisite knowledge, skills, and abilities to accomplish this mission.� In order to do so, DFC must employ appropriate Human Resources procedures, policies, system and staff. The critical functions of Human Resources management require immediate augmentation and further development to create fully operational subunits under the Office of Administration to execute on workforce planning and recruiting goals set by the Board and CEO for the organization as a whole. In particular, DFC has critical vacancies in the areas of Development Policy, Technology, and Risk Management. 2.2 Scope The scope of work for the project includes all planning, execution, implementation, and recruitment for Managing Director of Technology for DFC.� This includes both developing a recruiting and hiring strategy and implementing the strategy at the direction of the DFC Chief Executive Officer, Chief Administrative Officer, Chief Operating Officer or their designee. The selected vendor will be responsible for augmenting identified gaps within the current organizational structure with contractor personnel and making recommendations for how DFC should service future needs. Each task or deliverable for the project will require approval from management before moving on to the next stage. The selected vendor must ensure it has adequate resources to execute on this urgent priority. Specific deliverables and milestones are listed in the Performance Objectives and Milestones sections herein. �Each offer shall propose the ideal staffing and skill mix to meet the requirements for this project.� Additional positions will be added based on the contractor�s performance. 3. General Requirements This section describes the general requirements for this effort. 3.1 Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) or the Contracting Officer�s Representative (COR) immediately. 3.2 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall ensure the professional and ethical behavior of all contractor personnel. 3.3 Contract Administration and Management The following subsections specify requirements for contract, management, and personnel administration. 3.3.1 Contract Management The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to performance of the contract. The contractor must maintain continuity between the support operations at various locations within the DFC and the contractor's corporate offices. 3.3.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement. 3.3.3 Personnel Administration The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs). 3.3.4 Subcontract Management The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. 3.4 Period of Performance The period of performance is expected to be 12 months beginning on February 1, 2020 through January 31, 2021 base year with four (4) option periods. All work must be scheduled for completion within this timeframe. Any modifications or extensions will be requested through DFC contracting officer for review and discussion.� 3.5 Contractor Personnel, Disciplines, and Specialties The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. 3.6 Location and Hours of ��Work Work must be performed at the contractor�s facilities; occasional in-person meetings at the Executive Office for U.S. DFC in Washington D.C. may be required. Normal DFC workdays are Monday through Friday except U.S. Federal Holidays. DFC employees typically work eight (8) hours per day, 40 hours per week. Flextime workers start not earlier than 7:00 AM and not later than 9:00 AM. Core hours of work are from 9:00 AM to 3:00 PM daily. The Contractor shall be responsible for establishing their work hours under this contract, except when access to a Federal facility is required, in which case the Government may limit the contractors access based availability of DFC employees. However, contractor employees in possession of a valid HPDS-12 PIV-II Compliant Credential (e.g., LincPass) can work unaccompanied at government locations upon Government approval. See Section 4.1 for additional information. Weather and security closures by their nature usually arise without advance notice. As such, the Government will notify the contractor as soon as possible once any closures have been announced. The contractor must ensure this contingency can be met to continue performance of assigned work remotely. 3.7 Invoicing Invoices shall be submitted each month for the previous months work. Invoices must be submitted electronically by email to COR for contract. In addition to the information required by FAR 32.905(b) each invoice must contain a breakdown of the total amount. The remaining non-travel amount must be broken down into the individual labor category and rate identified in this contract and the quantity of hours expended. No other amounts shall be listed on an invoice. Invoices shall be submitted each month, as work proceeds and in accordance with paragraph (i) of clause 52.212-4, Alternate I. The contractor shall submit with each invoice the information included in Section (1)(ii)(D)(4)(ii) of paragraph (i) of Clause 52.212-4, Alternate I. Supporting documentation shall be submitted to the Contracting Officer. Upon completion of the contract a final invoice and release of claims shall be submitted to the Contracting Officer as required by paragraph (i) of Clause 52.212-4, Alternate I. 3.8 Government Quality Assurance The Government reserves the right to review all work products required under the contract for acceptability as needed. The Government shall notify the contractor whenever revisions to reports/deliverables are required in order for the deliverables to be deemed acceptable. 4. Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract. 4.1 Workforce Planning and Surge Hiring Implementation Plan. 4.1.1 Action Plan / Strategy General: Performance Elements Performance Standards/Acceptable Quality Levels 4.1.1�� The Contractor shall deliver a completed recruiting and hiring strategy within 30 business days. Compliant with federal law �and applicable regulations 100% of the time. Accurate 95% of the time. Complete 100% of the time. Timely 95% of the time. Following is a description of the duties expected for the task. a. Advise management on Human Resources processes, policies and regulations, including recommendations on workforce planning, recruiting, and onboarding. b. Analyze DFC mission, workforce, budget, and growth plan and recommend a staffing model. c. Develop a strategy and actionable plan for recruiting talent with knowledge, skills, and ability in finance, risk-management, investing, and sustainability. 4.1.2 Recruiting The contractor shall provide services in order to assist DFC in attracting the most qualified candidates to fill requested positions.� Work should commence on positions identified by the COR within 1 business day.� The Contractor shall furnish and make available all professional, technical, administrative, and management services, as well as supplies and materials needed to accomplish requirements stated herein. The Contractor is expected to provide full-life cycle recruiting and strategic business partner support to one or more DFC business units, acting as a strategic advisor and implementing partner to ensure DFC hires the best talent.� The Contractor should build deep partnerships with hiring managers to understand their team�s hiring needs, capabilities, business, and team dynamics. Performance Elements Performance Standards/Acceptable Quality Levels 4.1.2�� The Contractor shall deliver staffing subject matter expertise and advisory services upon request of DFC. Compliant with federal law �and applicable regulations 100% of the time, and Within 24 hours 95% of the time. 4.1.2 The Contractor shall attract, screen, and secure top-tier candidates on behalf of DFC by Deliver a pool of qualified candidates to apply in a manner specified by DFC, and�� Within 15 business days, unless a longer period specified by DFC. Following is a description of the skills and duties expected for the task: Implement the recruiting plan developed by the Contractor as revised and approved by DFC, including by recruiting, screening, interviewing as requested, and recommending prospective employees for employment for positions requested by DFC Work with executive search firms or other placement agencies to develop and maintain a highly qualified candidate pool. Maintain a keen understanding of the DFC mission and business processes as related to recruitment of high level talent and the Contractor�s representatives should display an expert knowledge of executive search principles and practices. Employ creative methods to source top talent via a variety of methods and acquire a large network of vetted qualified candidates.� Conduct candidate confidential searches relying on extensive experience in the finance and investing industries.� Assist DFC as requested in other aspects of the recruiting and hiring process, including tracking candidate interest, scheduling interviews with candidates, and informing candidates who were not selected at the conclusion of the search. 4.2 Acceptance Criteria The acceptance of all deliverables will reside with an agency designated official. This designee will maintain a small team of advisors in order to ensure the completeness of each stage of the project and that the scope of work has been met. Once a project phase is completed and the vendor provides their report/presentation for review and approval, the designee will either sign off on the approval for the next phase to begin, or reply to the vendor, in writing, advising what tasks must still be accomplished. Once all project tasks have been completed, the project will enter the handoff/closure stage. During this stage of the project, the vendor will provide their project closure report and project task checklist to DFC. The acceptance of this documentation by the DFC designee will acknowledge acceptance of all project deliverables and that the vendor has met all assigned tasks. DFC may employ the following surveillance for contract management: Random Sampling:� Appropriate for frequently recurring tasks.� Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot. 100 Percent Inspection:� Appropriate for tasks that occur infrequently.� Inspect and evaluate performance each time task is performed Periodic Surveillance:� Evaluation of samples selected on other than 100% or statistically random basis.� (i.e. monthly, quarterly, semi-annually, etc.) Validated Customer Complaint:� Complaints must be validated. Customer Service Surveys (i.e. task, monthly, quarterly, semi-annually, etc.) Any discrepancies involving completion of project tasks or disagreement between DFC and the chosen vendor will be referred to both organizations� contracting offices for review and discussion. 5. Special Requirements This section describes the special requirements for this effort. The following sub- sections provide details of various considerations on this effort. 5.1 Security and Safety FAR Subpart 4.13, Personal Identification Verification of Contractor Personnel, establishes the policy and use requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201. This policy applies to contractor employees who require routine access to federally controlled facilities and information systems. All such contractor employees must have been successfully identity proofed (FBI fingerprint check), and have a successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation to serve on the contract. DFC agencies may grant access to DFC information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final NACI results or OPM/NS BI are still required to continue work under this contract. If the fingerprint or background investigation result is unsatisfactory the contractor employee shall be removed from the contract immediately and replaced immediately. Unless a contractor employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an online version of the SF-85, Questionnaire for Non-sensitive Position, two FD-258, Fingerprint Charts (can be provided by the DFC if the law enforcement agency does not have them), and other required forms. Contractor employees� fingerprints shall be taken to a Federal, State, municipal, or local law enforcement agency. The contractor is responsible for any cost of obtaining the fingerprints. The Government is responsible for the cost of the FBI finger print check and background investigation. The DFC does not have any control over the timeliness of the background check or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30 calendar days once the contractor provides all of the required documentation and the DFC submits it to the Office of Personnel Management (OPM). Fingerprint check results are estimated to be received within 10 calendar days once the contractor provides all of the required documentation and the DFC submits it to the OPM. Upon award of the contract, and once the DFC has provided the contractor with the required documentation and instructions, the contractor must complete and submit the required documentation promptly. 5.2 Government Furnished The Government will make available the following: Access to Government information systems, upon successful completion of the security requirements listed in Section 4.1. This level of effort will not require travel outside Washington DC metropolitan area. The travel must be in accordance with FTR per diem and city pair costs. 5.3 Applicable Directives The contractor shall comply with all documents listed below as mandatory and referenced under this contract as follows: Office of Personnel Management (OPM) Regulation Federal Acquisition Regulation (FAR) Justice Human Resources Management Regulations 5.4 Restrictions against Disclosure The contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The contractor also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the contractor's possession, to those employees needing such information to perform the work provided herein, i.e., on a ""need to know"" basis. The contractor agrees to immediately notify the Contracting Officer, in writing, in the event that the contractor determines or has reason to suspect a breach of this requirement. The contractor agrees not to disclose any information concerning work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder. 5.5 Key Personnel (May 2015) The key personnel specified in the contractor�s proposal and/or contract is considered to be essential to work performance. At least 30 days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the Contracting Officer and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall provide complete resumes for proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 days after receipt of all required information of the consent on substitutes. No change in fixed unit prices may occur as a result of key personnel substitution. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the Contracting Officer. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government. 6 Technical Evaluation The Government shall award a contract resulting from this solicitation to the responsible offer(s) or whose offer conforming to the solicitation shall be the best value to the Government, price and other factors considered. The technical proposal shall be separate from the price proposal.� Proposals must be in accordance with the labor categories and pricing set. The Contractor�s proposal must include all data and information required and must be submitted in accordance with these instructions.� Non-conformance with specific organization and content may be cause for proposal rejection.� The proposal must be clear and concise.� It must include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not rephrase or restate the Government requirements, but rather provide a convincing rationale to address how the Contractor intends to meet these requirements.� A proposal that simply restates the Government requirements may be judged non-responsive.� Contractors must assume that the Government has no prior knowledge of its experience and shall base its evaluation on the information presented in the Contractor�s proposal. The proposal must be written to the greatest extent possible on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the proposal.� Cross referencing within the proposal is permitted where its use would conserve space without impairing clarity. The proposal shall comply with the following limitations: (1) A maximum of fifteen (15) pages for the proposal, excluding past performance. (2) 12 point type shall be used.� The font shall be Times Roman. Do not include cost/pricing information in your technical submittal. Your submittal shall become the property of the Government and shall not be returned.� If your submittal contains information that you do not want disclosed to the public or used by the Government for any purpose other than Government evaluation, such restriction must be clearly indicated on each sheet containing such information. The following evaluation factors shall be used to evaluate the contractor�s proposal.� The evaluation factors are listed in descending order of importance. 6.1 Evaluation Factors One award will be made to the responsible contractor submitting an overall quotation that is determined most advantageous to the Government, price and non-price criteria considered. Award will be made to the firm whose Quotation meets the Government's requirements and whose technical criteria and price, when combined, represent the best value to the Government. The technical evaluation criteria are significantly more important than price. The Government will not make an award at a significantly higher overall price to the Government to achieve only slightly superior technical capability. The Government will conduct a tradeoff analysis that involves the assessment of benefits of superior technical capability features (i.e., benefits clearly attributable to increased productivity, probability of successful contract performance, and/or unique and innovative approaches or capabilities) versus the added price. Overall price to the Government may become the ultimate determining criterion for award of the contract as Quotations become more equal based on other criteria. Part I � Non-Price Factors Factor One: Technical Expertise The contractor must have proven technical expertise as relevant to the tasks in the Performance Work Statement (PWS). The contractor�s technical submittal should demonstrate the contractor having strong experience in private equity investment banking and recruiting. The contractor shall submit a detailed timeline on the recruitment for the position of Managing Director, Technology. The submittal is evaluated as to whether the vendor understands the work requirements as embodied in the PWS and their proposed approach to meeting those requirements. Factor Two: Key Personnel The education, experience, and accomplishments of key personnel will be evaluated to determine the degree to which they possess the qualifications to perform their proposed duties under the contract. Factor Three: Past Performance Please include at least 3 reference clients (contact name, telephone number and email address) and a sufficiently detailed explanation of past and/or current requirements of similar scope and magnitude. Past Performance examples shall be as a prime contractor or first-tier subcontractor on previous or current projects/tasks that are similar in size, scope, and complexity to the work identified in this RFQ's SOW. Past Performance does not necessarily have to be Government-related; but it is important to demonstrate and provide evidence of past performance for work similar in size, scope, and complexity to that described in this RFQ. The Government may contact the points-of-contact provided in the examples to verify the validity of the information the contractor provides in Attachment 2 � Past Performance. The Government may also use present and/or past performance data obtained from a variety of sources, not just those contracts identified by the contractor. Past Performance information should include: Project Title Period of Performance Total Contract Value Agency Customer POC Description of work performed Part II � Price Price Submission In a separate electronic document, the contractor shall submit a Price Quotation, and include the following information: All proposals should propose recommended positions based on the requirement set forth in the PWS.� Each recommended CLIN/position should include a base and four options. Oral Presentations: Based on DFC�s review of submitted proposals, DFC reserves the right to select certain firms to provide oral presentation to a selection committee. Proposals will be thoroughly reviewed prior to the presentation and, therefore, the focus of the presentation will be on areas best presented in a face-to-face setting, as well as the contractor�s fielding of questions DFC may have. The Contracting Officer will be responsible for leading and managing the engagement at this meeting. 7. Questions and Answers Questions must be submitted by January 2, 2020 Answers will be provided by January 6, 2020������������������ ATTACHMENTS Attachment 1 � Position Description
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/3ae579008ac14bee8325e2ebc3e2abb9/view)
- Place of Performance
- Address: Washington, DC 20527, USA
- Zip Code: 20527
- Country: USA
- Zip Code: 20527
- Record
- SN05524025-F 20191228/191226230137 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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