Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 26, 2020 SAM #6632
SOLICITATION NOTICE

65 -- 534-20-2-783-0030/ Operating Room Video Upgrade (VA-20-00018354)

Notice Date

1/24/2020 11:35:40 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing
 

Contracting Office

247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
 

ZIP Code

30904
 

Solicitation Number

36C24720Q0193
 

Response Due

1/29/2020 8:59:59 PM
 

Archive Date

02/03/2020
 

Point of Contact

Joseph M LockeContracting Officer803-776-4000 x7801joseph.locke@va.gov
 

E-Mail Address

Joseph.locke@va.gov
(Joseph.locke@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information: Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24719Q0193 Posted Date: January 21, 2020 Original Response Date: January 27, 2020 Current Response Date: 2:00PM EST Product or Service Code: PRODUCT Set Aside (SDVOSB/VOSB): SDVOSB Set-Aside NAICS Code: 334510 Contracting Office Address: WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209 Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510- Electromedical and Electrotherapeutic Apparatus Manufacturing, which has a corresponding business size of 1,250 employees. The Ralph H. Johnson VA Medical Center located at 109 Bee Street, Charleston, South Carolina, 29401 is seeking sources to provide an operating room (OR) video integration and recording system with upgraded camera heads for surgical procedures for six (6) surgical suites. This system will upgrade and replace the current video system from a HD system to a 4K system at the Ralph H. Johnson VA Medical Center. The system must provide monitors, light boxes, video boxes, camera heads, insufflators, speakers, mounting brackets, cabling and servers to develop a fully integrated 4k video system that can provide live streaming of the ORs and communicate with VA EMR (CPRS and Vista) for storage in addition to being capable of future expansion into the Cerner Electronic Medical Records (EMR), when applicable. The Contractor shall provide all necessary tools, interfaces, equipment/hardware, software, licenses, delivery, installation of new equipment (including new cabling and removal of old cabling) for a seamless transition to eliminate downtime, warranty, and training. All interested offerors must meet all salient characteristics, compatibility requirements, installation requirements and training requirements. Requirement is Brand Name or Equal, see FAR 52.211-6. Prior to submitting a quote: SD/VOSB Vendors shall be Verified in https://www.vip.vetbiz.va.gov/ and All Vendors shall be Registered as Active in https://www.sam.gov/SAM/ All offerors must already have Authority to Operate (ATO) for VA Network Security prior to placing bid Point of Contact: POC for this acquisition is Joseph Locke, 803-776-4000, Ext: 7801; joseph.locke@va.gov All interested companies shall provide quotation(s) for the following: The Contractor shall provide all hardware, software, licenses, and services identified in the contract price schedule and IGCE. All associated hardware shall be compatible with existing infrastructure at the VAMC. The Contractor shall provide onsite full installation (including new cabling and removal of old cabling), implementation, additional configuration (if needed), and testing services at each location the system covers, six OR suites. This shall include regular, recurring conference calls with designated site representatives and user groups. The project will be considered complete and can proceed to contract close-out after all requirements have been met. Due to the voluminous nature of this combined synopsis/solicitation document, the salient characteristics are included as an attachment. Should you not be able to locate these, please contact the Contracting Officer, Joseph Locke, joseph.locke@va.gov B.1, PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY U/I UNIT PRICE AMOUNT 0001 12.00 EA __________________ __________________ 32"" 4K MONITOR, RADIANCE ULTRA PRIMARY LOCAL STOCK NUMBER: TM340-US 0002 6.00 EA __________________ __________________ IMAGE1 S CONNECT II WITH 4U-LINK, KEYBOARD, AND ADAPTER LOCAL STOCK NUMBER: IMAGE1S-4U-KT 0003 2.00 EA __________________ __________________ IMAGE1 S D1,DCI, SINGLE-CHIP CAMERA HEAD FOR X-LINK MODULE, NTSC LOCAL STOCK NUMBER: TH116 0004 5.00 EA __________________ __________________ IMAGE1 S X-LINK, LINK MODULE FOR FLEX VIDEOENDOSCOPES, D1, HX, HX-P LOCAL STOCK NUMBER: TC301US 0005 5.00 EA __________________ __________________ IMAGE1 S H3-LINK, LINK MODULE FOR IMAGE1 HD + IMAGE1 S CAMERA HEADS LOCAL STOCK NUMBER: TC300US ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY U/I UNIT PRICE AMOUNT 0006 15.00 EA __________________ __________________ IMAGE1 S 4U-HEAD 4K CAMERA HEAD FOR 4U-LINK MODULE LOCAL STOCK NUMBER: TH120 0007 6.00 EA __________________ __________________ AIDA BELLA W/SMARTSCREEN AND SOFTWARE LOCAL STOCK NUMBER: WD350-KT 0008 6.00 EA __________________ __________________ COLD LIGHT FOUNTAIN POWER LED 300 LOCAL STOCK NUMBER: TL300 0009 6.00 EA __________________ __________________ TURRET ADAPTOR F/POWER LED 300 LT SOURCE TO OLYMPUS/STRYKER AND WOLF LIGHT CABLES LOCAL STOCK NUMBER: TL005 0010 6.00 EA __________________ __________________ ENDOFLATOR 50, W/INTEGRATED SCB MODULE POWER SUPPLY, 100-240VAC, 50/60HZ LOCAL STOCK NUMBER: UI500 0011 15.00 EA __________________ __________________ LIGHT CABLE, 3.5MM X 300CM (9.8') LOCAL STOCK NUMBER: 495ND 0012 6.00 EA __________________ __________________ OR1 NEO IP LOCAL STOCK NUMBER: WUISK04 ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QTY U/I UNIT PRICE AMOUNT 0013 60.00 JB __________________ __________________ Installation Labor Hourly One Technician Labor Estimated at 20 Hours Per Week LOCAL STOCK NUMBER: LBR1NS0000 0014 12.00 EA __________________ __________________ Upgrade Kit, Berchtold Suspension, 26-32"" Adjustable Monitor Yoke 2 Upgrades Per Room for 6 Rooms LOCAL STOCK NUMBER: YUK8BT0032 0015 12.00 EA __________________ __________________ Monitor Bracket Adapter, 100mm to 200mm Vesa VESA Adapter For Storz 32"" Monitor LOCAL STOCK NUMBER: MYP1OAVESA 0016 1.00 JB __________________ __________________ Project Management Fee SIte Visit, Closeout and Coordination Fee LOCAL STOCK NUMBER: PMF1NS0001 0017 3.00 JB __________________ __________________ Standard Installation Zone 3 Travel Charge One Technician Travel For 3 Trips LOCAL STOCK NUMBER: TVL1NS0003 GRAND TOTAL __________________ B.2 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 12.00 0002 6.00 0003 2.00 0004 5.00 0005 5.00 0006 15.00 0007 6.00 0008 6.00 0009 6.00 0010 6.00 0011 15.00 0012 6.00 0013 60.00 0014 12.00 0015 12.00 0016 1.00 0017 3.00 B.3 DELIVERY SCHEDULE Delivery Address: 109 Bee Street, Charleston, SC 29401 Delivery shall be provided no later than 45 days after receipt of order/award of contract. Offerors are asked to provide a timeline for shipment, receipt, installation and testing of the equipment with their quote. Key Personnel: Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance. Work at the Government site shall not take place on Federal holidays unless directed by the Contracting Officer (CO). Contractor will be required work outside normal business (Mon Fri 0800 -1700 ET) depending on degree of clinical impact. Coordination of this work will be communicated between the Contractor, COR, PM, and CO on an ad hoc basis, and decided on prior to work date. Any additional charges beyond the quoted amount must have prior approval by the CO/COR. Performance Period expected to begin in FY20 Q1, starting with contract award date and lasting no longer than 6 months days for the completion of development, delivery, installation, implementation, and testing. The services covered by this contract shall be furnished by the contractor as defined herein.� The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holidays. The following terms have the following meanings: (1)� Normal working hours:�Monday through Friday, 8:00 a.m. 5:00 p.m. ET, excluding federal holidays. (2) Federal Holidays:� The 10 holidays observed by the Federal Government are: New Year s Day Martin Luther King s Day President s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. Government Responsibilities: The Government shall be responsible for allowing full access to all areas where equipment and/or cables are to be placed by the Contractor or subcontractors. Appropriate notification of these access needs will be provided to the Government by the Contractor. Government shall provide adequate space in their closets for Contractor-provided equipment and Contractor-provided rack and cable management system. If there is a need for work to be done after hours, the Government will make arrangements for the Contractor to have access to the equipment. Project Kick-Off: A Project Kick-Off call shall be conducted within 14 calendar days of the contract award, as scheduled by designated representatives RHJ VAMC Healthcare Technology Management Service and Contractor. If there are no foreseen delays, the process shall be scheduled to begin within 30 calendar days after the Kick-Off call. A weekly or bi-weekly call schedule will be established between the project teams of the VA and the Contractor to coordinate action items, set project milestones, and provide prompt resolution to potential issues. The Contractor shall deliver a monthly Progress and Status Report covering all professional services completed during the reporting period and work planned for the subsequent reporting period.� The report shall also identify any problems that arose and a description of how the problems were resolved.� If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The COR shall monitor Contractor and Government performance against the Work Breakdown Structure (WBS), Quality Assurance Surveillance Plan (QASP), and project timeline (Gantt Chart) as established, and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues. This report shall be certified by the COR. Testing and Certification: Upon installation of each functional unit of the system, the Contractor shall notify the COR in writing that the system is ready for acceptance testing, and that it meets all requirements as specified. Contractor shall provide as-builts and system diagrams to the COR upon request. Upon receipt of the requested documents, RHJVAMC HTM staff will coordinate acceptance testing with the Contractor within seven (7) business days. Submission of this notification of system readiness shall be accomplished by the contractor prior to the beginning of the scheduled Government Acceptance Test. Any additional action that may arise to bring the signal up to the required standards will be completed at the vendor s expense. Government Acceptance Testing: Contractor shall perform the Government Acceptance Test in the presence of the COR for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor s company form which will be certified by the COR s signature as an evidence of Government Acceptance of the referenced system. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor s Representative at the end of each testing. Changes: Any changes to shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. Place of Performance: Address: Ralph H. Johnson VAMC 109 Bee Street, Charleston, SC Postal Code: 29401 Country: UNITED STATES The Government will award to the lowest priced technically acceptable quoter that conforms to all salient characteristics and all requirements identified within the combined synopsis / solicitation. Evaluation Procedures: Addendum to FAR CLAUSE 52.212-1 Instruction to Offerors (A). The Government will award to the lowest priced technically acceptable offeror that conforms to all Requirements/Factors identified within the Statement of Work (SOW). (B). The NAICS Code for this requirement is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing. Pursuant to FAR Part 19.102, specifically paragraph (f)(4), a class waiver exists; thus, the non-manufacturer rule is not applicable to this acquisition. (C). All offerors must have current registration in System for Award Management (SAM), www.sam.gov to be eligible to receive Government contracts. I. NOTE: All offerors are asked to submit documentation to provide clear evidence that the product(s) offered meet all salient characteristics. The non-price evaluation factors and sub factors as included in the solicitation are as follows: Evaluation Factor Evaluation Factor Title I Authorized Reseller II Grey Market III Salient Characteristics IV Compatibility Requirements V Installation Requirements VI Regulatory/Policy/Compliance Requirements VII Past Performance Requirements Evaluation Factor Evaluation Factor Title Factor Number Subfactor Number Sub-Factor Description I Authorized Reseller 1 N/A All offerors provide evidence/documentation to document they are an authorized dealer/distributor/reseller/installer for all items quoted to include the purchase, installation, set-up/programming, training and warranty. Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description II Gray Market 1 N/A An acceptable approach shall not include any Gray Market Items Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description III Salient Characteristics 1 a. b. c. d. e. f. Quantity six (6) insufflators Used for monitoring the C02 gas insufflating process Device control from Display Control Panel Ability to turn gas on/off and adjust pressure from Display Control Panel Must offer high-speed insufflation with a minimum of 45 I/min Screen must display pressure, flow and volume Must be able to maintain stability of the cavity in the event of loss of gas during a procedure Evaluation Factor Evaluation Factor Title Factor Number Subfactor Number Sub-Factor Description III Salient Characteristics 2 a. b. c. d. e. f. Integrated Audio System Audio System with microphones for each OR Suite (Qty 6 total) Ability to mute audio to allow for patient privacy Integrated image capture, video recording, image routing control; all other workflow functions built into a single display for the nurse to control Quantity twelve (12) ceiling mounted speakers (two (2) per OR suite) Quantity twelve (12) ceiling/boom mounted 4K Medical Grade Surgical Displays, Two (2) per OR suite. There are six (6) OR suites. Displays must be 31 inches or greater in size. III Salient Characteristics 3 a. b. c. Quantity thirty-six (36) universal connection port Four (4) per surgical boom; one (1) on North and one (1) on west wall of each for all six (6) Ors Must have the ability to wheel any device into the room and connect Device recognition automatically illuminates the device on the system control panel III Salient Characteristics 4 a. b. c. Quantity six (6) wall mounted 4K Medical Grade Surgical Displays Must be 55 inches of greater in size Package is to include tilting wall mounts III Salient Characteristics 5 a. b. c. Quantity twelve (12) Spring Arm and Yoke upgrade kits, two (2) per OR Suite; there are a total of six (6) OR Suites Must be capable of holding the ceiling/boom mounted III Salient Characteristics 6 a. b. c. d e. Quantity six (6) High Definition Screen Display Control Panels (Display panels will be used for each nursing station within the OR to control what device is currently being shown on the monitors within the room Must be capable of pulling up VA applications such as CPRS and VISTA on the same display screen Must include wall mounts Must be a minimum of 24 inches Must be touch screen Evaluation Factor Evaluation Factor Title Factor Number Subfactor Number Sub-Factor Description III Salient Characteristics 7 a. b. c. d. e. f. g. h. Quantity six (6) 4K Documentation System Devices (Medical Video Recorder) Must be capable of transferring data via DICOM or HL7 interfaces Must be a vendor neutral integration that can accommodate BT.2020 video support for application such as ORBEYE microscope Must be capable of capturing still images and video sequences in 4K quality Must have the capability of editing images and videos Must be suitable for use across all specialties performed within the OR suites Must be capable of integrating with VA applications such as CPRS and VistaRad. Must be capable of integrating with any manufacturer of equipment that is already owned (vendor neutral) III Salient Characteristics 8 a. b. c. Quantity six (6) 4K Camera Control Units Capable of 4K Image Processing Must include any adapters needed for use with different vendor manufactured parts III Salient Characteristics 9 a. b. c. d. e. Quantity six (6) Light Sources Must be compatible with above listed camera control units Must include any adapters needed for use with different vendor manufactured parts Device control from Display Control Panel Ability to turn light source on/off and adjust brightness from Display Control Panel Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description III Salient Characteristics 10 a. b. c. d. Quantity fifteen (15) 4K Camera Heads Must be capable of being immersed for cleaning/disinfection Must be capable of being sterilized Must include fifteen (15) surgical pans specifically designed to protect cameras during transport and storage III Salient Characteristics 11 a. b. c. Quantity one (1) Medical Grade Display Monitor (to be used in centralized location for displaying multiple live video feeds from the six (6) OR suites Must be capable of displaying all six (6) OR suites at one time Displays must be a minimum of 55 inches III Salient Characteristics 12 a. b. Quantity six (6) in Room Ceiling Mounted Cameras (to be used for live streaming each OR suite back to the above display monitor for displaying live video feeds on a centralized monitor. Must operate on Windows 10 or later OS. Evaluation Factor Evaluation Factor Title Factor Number Subfactor Number Sub-Factor Description III Salient Characteristics 13 N/A Patient Greeting System (PGS) Must have the ability to click a button and the Patient Greeting System puts the OR into a calming state utilizing the monitors in the room showing calming images while the speakers play soothing music. III Salient Characteristics 14 N/A Equipment and overall system must include a minimum one (1) year warranty. Bid package must include and is not limited to any cabling, switches, connectors, adaptors, install or extension kits needed to make the equipment a fully functioning system. III Salient Characteristics 15 N/A All equipment must be manufactured IAW Current Good Manufacturing Practices (cGMP). All equipment must be manufactured IAW 21CFR part 820 Quality System Regulation. All equipment must be manufactured in accordance with (IAW) International Standard ISO13485 (medical device quality management system). All equipment must function in a manner consistent with HIPPA compliance regulations for patient confidentiality. All equipment must be FDA Classification 1 for medical devices. III Salient Characteristics 16 a. b. Universal connection port for imaging devices Capable of recognizing any device without the need of utilizing a specific adaptor Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description IV Compatibility Requirements 1 1 Must operate on Windows 10 or later OS. IV Compatibility Requirements 2 2 Universal connection port for imaging devices IV Compatibility Requirements 3 3 Capable of recognizing any device without the need of utilizing a specific adaptor IV Compatibility Requirements 4 4 Must be a complete 4K system from images to routers to monitors IV Compatibility Requirements 5 5 Must be able to display patient vital signs from Innovian Anesthesia in all six (6) ORs IV Compatibility Requirements 6 6 Must support the facility with applications that meet out National Patient Safety Goals IV Compatibility Requirements 7 7 Picture, Video and Applications accessible from Display Control Panel in all six (6) ORs IV Compatibility Requirements 8 8 Educational video for procedures and equipment troubleshooting IV Compatibility Requirements 9 9 Pictures of table setups and surgeon preferences IV Compatibility Requirements 10 10 HIPPA compliance with ability to block video and mute audio to protect patients. Ability to assign users different levels of privacy and audio protection IV Compatibility Requirements 11 11 Time-Out and POST debriefing checklist built into Display Control Panel Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description IV Compatibility Requirements 12 12 Site will hose virtual server- vendor to provide specifics for server Evaluation Factor Evaluation Factor Title Factor Number Subfactor Number Sub-Factor Description IV Compatibility Requirements 13 13 Must have a WEB based Mobile solution(s), allow users access to clinical video and images, wherever they are, including via their Apple iPad IV Compatibility Requirements 14 14 Must be able to record a procedural video and save to the virtual server IV Compatibility Requirements 15 15 Must have the ability to book mark your significant moments during the procedure (editing at the point of care) to make for even faster and more efficient editing IV Compatibility Requirements 16 16 Operating rooms must have the ability to activate a privacy function from the Integration interface to block all streaming broadcast IV Compatibility Requirements 17 17 Software must be most recent version available at time of delivery and installation IV Compatibility Requirements 18 18 Must already have ATO for VA Network Security prior to placing bid IV Compatibility Requirements 19 19 Vendor must provide software updates as they become available at no additional charge IV Compatibility Requirements 20 20 Vendor must provide patching of software as they become available for security purposes IV Compatibility Requirements 21 21 Proposal must include unlimited licensing required for the overall system, which must also include any displays to be added for future additions IV Compatibility Requirements 22 22 Equipment must be compatible with currently owned Karl Storz Boom Room HD camera heads, while also supporting the new 4K camera heads- site understands that the HD camera heads will not be displayed as 4K IV Compatibility Requirements 23 23 Equipment must be compatible with currently owned Karl Storz Boom Room D1 Mediastinoscopy camera heads and scopes IV Compatibility Requirements 24 24 The equipment must incorporate a turn over management system as part of the live streaming process where still will be able to identify when a procedure is complete, and a room is available IV Compatibility Requirements 25 25 The equipment must have a compliant checklist feature for the beginning and ending of operational procedures Evaluation Factor Factor Factor Number Subfactor Number Sub-Factor Description V Installation Requirements 1 N/A Project Management services for overall project scope and coordination with the Medical Center staff Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description V Installation Requirements 2 N/A Contractor shall provide all labor, materials, tools, equipment, etc. to prepare for the installation of the equipment at the Ralph H. Johnson VA Medical Center (RHJVAMC). The location is as follows: Ralph H. Johnson VA Medical Center, 109 Bee Street, Charleston, SC 29401 V Installation Requirements 3 N/A Removal of all currently installed system components in coordination with installation of all new system hardware V Installation Requirements 4 N/A Installation of all physical hardware components including cabling (removing old and running new) and all wiring required. V Installation Requirements 5 N/A Fiber cabling must be used for 4K system V Installation Requirements 6 N/A Installation and setup of all software components V Installation Requirements 7 N/A Testing of all equipment to ensure a fully functioning system V Installation Requirements 8 N/A Contractor will install all equipment and accessories and ensure that it is fully operational. Status will be verified by HTM V Installation Requirements 9 N/A Contractor will repair/patch/paint any wall damage that may occur from the installation process V Installation Requirements 10 N/A Contractor will replace any ceiling tiles damaged from the installation process V Installation Requirements 11 N/A Contractor will caulk and/or seal all wall/ceiling penetrations according to facility standards V Installation Requirements 12 N/A Contractor shall remove old cabling and install new cabling and electrical wiring as needed for safe deployment and use of the digital signage and communication system V Installation Requirements 13 N/A Contractor shall provide and install J-Hook cabling pathway, back-boxes, and conduit stubs as required V Installation Requirements 14 N/A Contractor shall provide, install, dress and terminate system cabling V Installation Requirements 15 N/A All employees of general contractor and subcontractors shall comply with the RHJVAMC policy on Healthcare Industry Representatives, including, but not limited to, vendor credentialing, check-in procedures when at the facility, safety briefs, and display of name badges V Installation Requirements 16 N/A Contractor shall be responsible for removing all packing materials and related waste and dispose of offsite Evaluation Factor Factor Title Factor Number Subfactor Number Sub-Factor Description V Installation Requirements 17 N/A The Contractor shall install all system components including Government furnished equipment, and appurtenances in accordance with the manufacturer's instructions, documentation listed in Sections 1.5 of this document, and shall furnish all necessary connectors, terminators, interconnections, services, and adjustments required for a complete and operable system Evaluation Factor Factor Factor Number Subfactor Number Sub-Factor Description V Installation Requirements 18 N/A Contractor shall provide equipment and supplies for barriers, negative air requirements, and all clean up procedures associated with work V Installation Requirements 19 N/A Immediately replace any ceiling tile displaced for visual inspection V Installation Requirements 20 N/A Immediately replace any ceiling tile displaced for visual inspection V Installation Requirements 21 N/A Limit ceiling tile removal at any point in time to three (3) tiles per area. If site is left for any reason, re-seat the tile V Installation Requirements 22 N/A When pulling wire/cable from another floor or wing, only 3 tiles can be removed combined in all areas without a cube barrier V Installation Requirements 23 N/A If ceiling space needs to be left unattended or more than three (3) tiles must be removed, a cube must be used as a barrier V Installation Requirements 24 N/A When access panels are opened in occupied areas for above-ceiling work, use an appropriate enclosure around the ladder sealing off the opening, fitted tight to both ceiling and floor V Installation Requirements 25 N/A Use Hepa-filtered vacuum above the ceiling when dust generating procedures have occurred or when vibration disrupts dust above ceiling V Installation Requirements 26 N/A Report missing, broken or stained tiles to VA Project Manager V Installation Requirements 27 N/A Face to Face or Virtual Teleconference (VTC) training provided for all end users by a qualified professional. Evaluation Factor Factor Factor Number Subfactor Number Sub-Factor Description VI Regulatory/ Policy/ Compliance 1 a. b. c. d. e. f. g. h. Contractor shall configure install and test all cabling, wiring and electrical components in accordance with all applicable laws, regulations and compliance guidelines: National Fire Protection Association (NFPA) 101 Life Safety Code (LSC) NFPA 99 Health Care Facilities Code (HCFC) National Fire Protection Association (NFPA) 101 Life Safety Code (LSC) NFPA 99 Health Care Facilities National Electrical Code (NEC) Any/all other governing authorities as applicable to this work Evaluation Factor Factor Factor Number Subfactor Number Sub-Factor Description VII Past Performance 1 a. b. c. . Recent & Relevant Past Performance Past Performance Information will be utilized to assess risk of the contractor s Past Performance as it relates to the probability of success of the required effort. Documentation of acceptable past performance would document the following: Minimum of three (3) past performance references. Emphasis will be placed on recent and relevant past performance (definitions described below) Identify all Federal, State; Local Government as well as any private/commercial contracts of similar scope, size, complexity that are ongoing or have been completed within the last three (3) years. List the following information for each contract. Company Name and Address Types of Services performed Name, Telephone Number and e-mail address of responsible individuals who have first-hand knowledge of performance relative to the same type of equipment and services. Dates of contract performance Total contract value Definitions: Recent Past Performance is defined as work performed within the last three (3) years immediately preceding the issue date of the solicitation. Relevant Past Performance is defined as involvement in contracts or programs involving equipment and services similar in magnitude to the effort specified within the Schedule of Supplies. Offerors with less than three (3) past performance experiences shall not be evaluated favorably or unfavorably on Past Performance (i.e. a neutral rating) but a neutral rating will not carry the same weight as someone with a favorable Past Performance history document. Clauses: The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. Provision 52.212-1, Instructions to Offerors Commercial (Oct 2015), applies to this acquisition. Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items: All provisions and clauses applicable to this solicitation can be viewed in full text using the following web addresses: http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 52.216-1 TYPE OF CONTRACT (APR 1984) 52.233-2 SERVICE OF PROTEST (SEP 2006) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) 52.212-3 Offeror Representation and Certification Commercial Items (FEB 2016) with their offer. Provision at 52.212-3 Offeror Representation and Certification can be accessed electronically at the following web address: http://www.acquisition.gov/far/index.html VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) Clause 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items (APR 2015) applies to this acquisition. (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). [] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509). (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) [X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). [] (5) [Reserved] [] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111- 117, section 743 of Div. C). [] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C). [X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note). [] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). [] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a). [] (ii) Alternate I (NOV 2011) of 52.219-3. [] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). [] (ii) Alternate I (JAN 2011) of 52.219-4. [] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). [] (ii) Alternate I (NOV 2011). [] (iii) Alternate II (NOV 2011). [] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). [] (ii) Alternate I (Oct 1995) of 52.219-7. [] (iii) Alternate II (Mar 2004) of 52.219-7. [] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3). [] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)). [] (ii) Alternate I (Oct 2001) of 52.219-9. [] (iii) Alternate II (Oct 2001) of 52.219-9. [] (iv) Alternate III (OCT 2014) of 52.219-9. [] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). [] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)). [] (20) 52.219-16, Liquidated Damages Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). [X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f). [] (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)). [] (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)). [] (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)). [X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). [X] (26) 52.222-19, Child Labor Cooperation with Authorities and Remedies (JAN 2014) (E.O. 13126). [X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). [] (29) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212). [X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). [] (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212). [] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). [X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). [] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). [] (34) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) [] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) [X] (36)(i) 52.223-13, Acquisition of EPEAT�-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514). [] (ii) Alternate I (JUN 2014) of 52.223-13. [] (37)(i) 52.223-14, Acquisition of EPEAT�-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514). [] (ii) Alternate I (JUN 2014) of 52.223-14. [] (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b). [] (39)(i) 52.223-16, Acquisition of EPEAT�-Registered Personal Computer Products (JUN 2014) (E.O.s 13423 and 13514). [] (ii) Alternate I (JUN 2014) of 52.223-16. [X] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] (41) 52.225-1, Buy American Supplies (MAY 2014) (41 U.S.C. chapter 83). [] (42)(i) 52.225-3, Buy American Free Trade Agreements Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. [] (ii) Alternate I (MAY 2014) of 52.225-3. [] (iii) Alternate II (MAY 2014) of 52.225-3. [] (iv) Alternate III (MAY 2014) of 52.225-3. [] (43) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). [X] (44) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [] (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). [] (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). [] (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). [] (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). [] (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). [X] (50) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332). [X] (51) 52.232-34, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). [] (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). [] (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). [] (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). [] (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). [] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). [] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67). [] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67). [] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67). [] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658). [] (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). [] (10) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)). (End of Clause) Statement regarding any Additional Provisions and Clauses, or other terms and conditions important to the requirement/procurement process consistent with commercial practices: Provisions in full text: 52.225-18 Place of Manufacture (MAR 2015). (a) Definitions. As used in this clause Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except (1) FPSC 5510, Lumber and Related Basic Wood Materials; (2) Product or Service Group (PSG) 87, Agricultural Supplies; (3) PSG 88, Live Animals; (4) PSG 89, Subsistence; (5) PSC 9410, Crude Grades of Plant Materials; (6) PSC 9430, Miscellaneous Crude Animal Products, Inedible; (7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products; (8) PSC 9610, Ores; (9) PSC 9620, Minerals, Natural and Synthetic; and (10) PSC 9630, Additive Metal Materials. Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. (b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly (1) [] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or (2) [] Outside the United States. (End of provision) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of provision) 852.252-70 Solicitation provisions or clauses incorporated by reference (JAN 2008). The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. (End of provision) Provisions incorporated by reference are: - 52.203-11 Certification and Disclosure regarding payments to Influence Certain Federal Transactions (SEP 2007); - 52.204-7 System for Award Management (JUL 2013) - 52.204-17 Ownership or Control of Offeror (NOV 2014) - 52.211-6 Brand Name or Equal (AUG 1999) - 52.212-1 Instructions to Offerors Commercial Items (APR 2014); - 52.225-25 Prohibition on Contracting with entities engaging in certain activities or transactions relating to Iran Representation and Certification (DEC 2012) Clauses in Full Text: 52.252-2 Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of clause) Clauses Incorporated by Reference: - 52.204-13 System for Award Management Maintenance (JUL 2013) - 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2015) - 52.222-20 Contracts for materials, supplies, articles, and equipment exceeding - - $15,000.00 (MAY 2014); - 52.232-1 Payments (APR 1984); - 52.232-8 Discounts for prompt payment (FEB 2002); - 52.243-1 Changes Fixed Price (AUG 1987); - 852.203-70 Commercial Advertising (JAN 2008); - 852.211-73 Brand Name or Equal (JAN 08); - 852.246-70 Guarantee (JAN 2008); - 852.246-71 Inspection (JAN 2008) Provision 52.212-2, Evaluation Commercial Items (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Price and technical acceptability. A best value award will be made utilizing the lowest price technically acceptable. (b) Additional Instructions to offerors concerning Grey Market items- The VHA (Veterans Health Administration) will not accept Grey Market Goods . Grey market goods are defined as: Gray Market Goods also known as parallel market, is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer. Products that are purchased outside of our authorized distributor network on the gray market generate a number of concerns such as: counterfeit or adulterated devices, inadequate storage conditions, tracking issues in case of a recall, loss of warrantee, and most importantly patient safety. In some instances, unauthorized distributors procure products from an authorized distributor for resale. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.� No remanufactures or gray market items will be acceptable. � (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.� All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.� Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.�
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/9828c80704e3486fa5c0be738d3714c1/view)
 

Place of Performance

Address: RALPH H. JOHNSON VA MEDICAL CENTER;109 BEE STREET;CHARLESTON, SC 29209 29209, USA

Zip Code: 29209

Country: USA
 

Record

SN05543330-F 20200126/200124230149 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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