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SAMDAILY.US - ISSUE OF MAY 08, 2020 SAM #6735
SPECIAL NOTICE

D -- RFI for Medical Staff Resource Management System (VA-20-00049861)

Notice Date
5/6/2020 7:21:00 AM
 
Notice Type
Special Notice
 
NAICS
541519 — Other Computer Related Services
 
Contracting Office
TECHNOLOGY ACQUISITION CENTER AUSTIN (36C10A) AUSTIN TX 78744 USA
 
ZIP Code
78744
 
Solicitation Number
36C10A20Q0123
 
Archive Date
06/05/2020
 
Point of Contact
Tommy Haire Tommy.Haire@va.gov
 
E-Mail Address
Tommy.Haire@va.gov
(Tommy.Haire@va.gov)
 
Awardee
null
 
Description
RFI Notice The Department of Veterans Affairs is conducting market research for a Medical Staff Resource Management System such as Issio Healthcare Workforce Optimization and Float Pool Staffing SaaS product or comparable solutions. This notice is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the VA to contract for any supply or service. Further, the VA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this RFI notice. The VA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 541519 Other Computer related services A brief synopsis of the required services is provided below: VA is seeking information on a Medical Staff Resource Management System that meets the salient characteristics listed below. If interested and capable of providing either the specific Issio product or an equal product, please see How to respond instructions below to submit proposals/ response or questions if Applicable. Brand Name or Equal Description Issio Healthcare Workforce Optimization and Float Pool Staffing is a cloud-based tool that allows administrators and managers to easily find and schedule available staff from other facilities or departments or search for them by staff type and skill set.�Issio Healthcare Workforce Optimization and Float Pool Staffing improves efficiency for the entire region, decreasing the risk of understaffing for any one facility or department, saving costs on staffing agency and employee turnover and improving care delivery for patients VA Minimum Requirement/Salient Characteristics Parameter Attribute Value Healthcare Workforce Optimization and Float Pool Staffing SaaS Product Licenses 2000 users Required Functional capabilities: An automated staffing package is required to provide: Demographic Tracking tools: maintains employee contact/ emergency contact information. Maintains employee-preferred method of communication. Vendor shall provide any software updates and installation as they become available Staffing Scheduling Tools Maintain prospective schedules. Audit Trails for changes to the system Schedules can be created prospective across 12-month period. Allow staff to switch shifts amongst peers Allow staff to make themselves available for overtime and advise of current OT use in comparison to regular clients Manage Position Control Breaks and lunches planning module in long term scheduling Proficiency System: Ability to staff and maintain repositories of anecdotal notes for proficiency input, specialty certification tracking, licensure tracking, education (all degrees earned) tracking, skill based competencies tracking, ACLS/BLS/131.5 tracking, and continuing education tracking. Mandatory tracking, mandatory health information. Tools for staff to self- report professional portfolio. Rule engines to facilitate scheduling: Apply regulations hour limits, time off requirements, staffing ratios, etc) as they apply to individuals being scheduled to work: Apply union requirements stored in the system to create staffing schedules Use staff preferences to create staffing schedules. Match competencies to staffing needs. Match medical staff with patient needs across the system while maintaining balanced patient workloads. Apply unit preference to competencies, e.g. ICU nurses are ACLS certified. Apply permanent schedules requests to when generating schedules. Apply rotating shifts rules when generating schedules. Capabilities to accommodate scheduling changes based on patient census scheduling. Apply patient acuities to staffing needs Track hours per patient day Generate alternate work schedules Capability to allow or restrict swapping unit assignments based on competencies. Capabilities to restrict overtime assignment based on regulations I. Predict staffing needs based on previous trends (e4g. high surgery days) Provide functionality to maintain disaster preparedness (notifications and call backs). Communication Tools: Creates a personalized web-based dashboard for all stakeholders Web-based for employee access Web-based for managers access for staff bidding Staff bidding on open positions (Staff to staff communication, e.g. to swap shifts) Exchange shifts between co-workers Alert applicants for checking status Produce real time reports for long-term strategy for hiring staff. Training/Implementation Vendor to provide on-site training at each facility to super users on general functionality, staff scheduling for end-users, and management reports for resource analysis. On-site implementation of the system is required as follows: Project Definition Establishing Project Goals Assigning Project Roles & Workgroups Define Interfaces Workload Define and Document Existing Workflow Processes Label configuration of job codes and units and leave schedules Present Projections for Workflow Process System Configuration System Administrator Training Security Configuration Workload and Unit Budget Validate Interface Data User Training Pilot Unit Training User Training System-Wide Project Role Out Employee Access Position Tracking Courses and Consultation Staffing Methodology Class Executive Analytics Class Reports Workshop Data Mining & Scorecards Set Up Alerts Nursing Hours per Patient Day (NHPPD) reporting and real time alerts Staff only allowed�60 hours per 7 rolling days reporting and real time alerts Float staff between units on an hourly basis Float staff between facilities on a daily basis: (from clinics to hospitals for surge staffing) OT - charge the unit where the OT occurred rather than the home unit HR SMART interface Notification of schedules to staff individually. How to Respond: Responses should be as complete and informative as possible. It is requested that interested offerors respond to the following questions: a. Provide a brief summary of your technical capability to meet the requirements, to include specific product information. If proposing an or equal product, please complete and return the attached spreadsheet. If you believe any of the minimum requirements are too restrictive, please explain in column D of the attached spreadsheet. b. Please provide any questions/comments/recommendations on the salient characteristics or provide any information that may VA better define this requirement. c. Please provide any existing contract vehicles (GSA FSS, GWAC, etc) you currently hold for which this requirement would be within scope. Is your company the OEM of the product or a reseller? If an OEM, do you have resellers available? d. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type (s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) under the corresponding NAICS code. RESPONSE SUBMISSION Please submit responses via email to Tommy.Haire@va.gov by 1:00 PM EST, May 11, 2020. VA reserves the right not to respond to any or all emails or materials submitted.
 
Web Link
SAM.gov Permalink
(https://beta.sam.gov/opp/c835931c955f4e609ae53b6ae4cd199a/view)
 
Record
SN05647445-F 20200508/200506230157 (samdaily.us)
 
Source
SAM.gov Link to This Notice
(may not be valid after Archive Date)

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