Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MAY 15, 2020 SAM #6742
SOLICITATION NOTICE

S -- Tree service remove oak trees

Notice Date

5/13/2020 1:30:45 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

561730 — Landscaping Services
 

Contracting Office

256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
 

ZIP Code

39157
 

Solicitation Number

36C25620Q0550
 

Response Due

5/29/2020 12:00:00 AM
 

Archive Date

06/28/2020
 

Point of Contact

Aaron Angstadt Contracting Officer 504-412-3700 *74165
 

E-Mail Address

aaron.angstadt@va.gov
(aaron.angstadt@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25620Q0550 Posted Date: 5/13/2020 Response Date: 5/29/2020 at 2:00P.M. Central Product or Service Code: S208 Set Aside: 100% SDVOSB NAICS Code: 561730 Contracting Office Address 1515 Poydras Street Suite 1100 New Orleans, LA 70112 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $8 Million. The Southeast Louisiana Veterans Healthcare System is seeking to purchase Tree removal Services. All interested companies shall provide a quotation for the following: Services GENERAL Work scope involves the removal and disposal of specific trees with stumps located at 2400 Canal St, New Orleans, La.� Removal of trees shall be accomplished by a skilled, licensed and fully insured tree surgeon. Work shall be accomplished, but not limited to, the scope of work. Base Bid: The contractor shall provide all materials, labor, tools and equipment necessary to remove and dispose of seven (7) oak trees (oak tree #1, oak tree #2, oak tree #3, oak tree #4, oak tree #5, oak tree #6, oak tree #7); purchase and install new oak tree near removal site of removed trees with Live Oak trees; and repair all surrounding surfaces damaged during the removal of said oak trees. QUALIFICATIONS: Contractors and their sub-contractors performing this work shall be fully insured, licensed (Tree Surgeon, Arborist, or Arboriculturist) and skilled in the removal and/or trimming of trees in and around structures and utility lines and the planting of said trees. Contractors or their sub-contractors performing this work shall be skilled in the techniques, practices and trades involved in tree removal and stump grinding. A listing of at least three (3) similarly sized projects (removal of 5 to 15 trees in public spaces; tree sizes average between 35-52 inches not exceeding 163 inches trunks) that have been successfully accomplished by the bidding contractors shall accompany the contractors bid documents or subject bid will not be considered/accepted. Each prospective bidder should be aware that trees to be removed are located adjacent to existing buildings and/or electrical overhead lines and underground utilities. Space in and around buildings may be limited. Any damage to the existing facilities during the execution of the tree removal will be repaired and/or replaced by the responsible contractor (with skilled tradesmen) back to existing (or better) condition. The contractor shall demonstrate similar qualifications for those installing the replacement trees. The contractor shall have no fewer than three (3) years of experience planting live oak trees in Southeast climate, preferably in New Orleans metro area. The contractor shall have experience with three (3) similar projects in scope and size of planting said trees in similar environment. For all project experience, the contractor shall provide: A list of the projects Role in the project Number of trees planted and/or removed during the project Tree sizes (trunk diameter and approximate height) Tree species Description of the surrounding area Description of the climate and environment Points of contact for the project EXECUTION: Removal of trees and stump grinding shall be accomplished in a professional manner and under strict OSHA safety compliance. In addition to standard tree surgeon practices, the following guidelines shall be incorporated into the work: The contractor shall ensure that all equipment utilized on this project is well maintained and in safe operating condition; The contractor shall obtain an excavation permit clearance on each block area, prior to any stump grinding operation. TREE REMOVAL/TRIMMING: The contractor shall carefully survey the condition of each tree to be removed prior to execution of the removal. Tree removal shall be accomplished by trimming the main tree trunk of limbs, lowering each limb (or group of limbs) from their removed location to the ground below. The tree trunk shall be cut into sections (that are manageable with the equipment on-site), secured during the cutting process and then safely lowered to the ground below. Workers utilizing bucket trucks shall be equipped with safety glasses, hard hats, ear protection, face shields, full-bodied harnesses, etc. and secured to the trucks bucket with a lanyard cord (at all times the bucket is in the elevated position). The contractor shall provide with the VA copies of the following: Certification of bucket workers, including fall protection training. OSHA 10 of OSHA 30 hour certificates will suffice. Should the contractor wish to submit an alternate training, the contractor shall demonstrate certificate equivalence as it pertains to hours of study, course materials, and certification of the instructor/institution giving the training. Contractor submission time: Within ten (10) days of award VA approval: Within five (5) calendar days of receipt Electronic submission (PDF) Certification of man lift. All man lifts, bucket trucks, etc. shall have up to date certification and maintenance records provided to the VA for review prior to initiation of any work. Contractor submission time: Within ten (10) calendar days of award VA approval: Within five (5) calendar days of receipt Electronic submission (PDF) Tree Removal Plan. The contractor shall provide, in writing, a phasing plan outlining all specifics concerning the tree removal. This shall include but is not limited to: phasing of street closures and pedestrian walk ways, order of tree removal, scheduling of work, site specific safety plan, pre work hazard assessment, material submittals (turf and sodding to be installed post removal. Contractor submission time: Within twenty (20) calendar days of award VA approval: Within five (5) calendar days of receipt Electronic submission (PDF) Tree Installation Plan. The contractor shall provide, in writing, a phasing plan outlining all specifics concerning the replacement of the trees that are to be removed. This shall include, but is not limited to: phasing of street closures and pedestrian walk ways; sketch outlining tree placement and depth; tree submittal outlining species, age, height and associated warranty. Plan submission requirements Contractor submission time: Within ten (10) days of award VA approval: Within five (5) calendar days of receipt Electronic submission (PDF) Picture of trees to be included in submission Installer credentials/proof of experience Past experience planting trees similar size, location, and climate (Four years, minimum) Tree specifications Species: Live Oak (Quercus virginiana) Trunk diameter (caliper size): 1.75 inches to 3.5 inches Warranty: Five (5) years after installation Placement: Outside of removed root system. The contractor shall plan to install the tree offset from removal location of previous tree to prevent shock. Schematic to be provided by the contractor as a submittal outlining depth and tree placement TURF CARE: The Contractor shall dispatch equipment to the site and move the equipment on the turf areas with the use of plywood or mats to protect the turf/lawns as much as possible. The contractors shall avoid irrigation valve boxes with heavy equipment. The contractor will be responsible for any damage to turf or irrigation boxes STUMP GRINDING: The contractor shall carefully survey each stump to be ground to ensure a safe work area can be established. A minimum of two (2) workers shall be engaged at all times in the grinding of stumps, one to operate the grinder and another to ensure that a safe work zone is maintained at all times during the operation and no unauthorized personnel enter the work area. Stumps shall be ground to 16 below existing grade. Grind shall include the roots extending from the stump at ground level. Stumps and roots to be ground to a minimum of 16 below existing grade. Chips from stump grinding shall be shoveled, loaded and removed from the site. The contractor will be responsible for filling any large holes left behind as result of the stump grinding. The contractor should be aware that many stumps may require cutting (or a portion of the tree base) prior to the beginning of the stump grinding operation. Clean fill dirt (provided by the contractor) shall be applied in the area once grinding of the stump is completed. Fill dirt shall be hand tamped, left slightly higher than the surrounding existing grade and hand raked to smooth the new fill area. Workers shall wear hard hats, eye-protection, hearing protection, gloves, protective clothing, etc. at all times. The contractor shall ensure that no holes are left open overnight and that backfill operations immediate follow the grinding operations. The contractor shall grind and/or remove all surface roots within a maximum of 10 diameter from the center of the tree/stump to a depth of 16 (below surrounding grade) and shall place suitable top soil within the depressed area (where roots and stumps are removed) and hand tamp, leaving the area slightly higher than the surrounding area. The contractor shall broadcast unhulled Bermuda seed over the disturbed area after dressing. Grindings from the stump grinding operation shall be removed off-post by the contractor. DISPOSAL: The contractor shall load, haul and transport limbs and main tree sections (as well as stump grindings) to a site for disposal. All trucks used to transport tree debris shall be covered and loaded in a manner to ensure that limbs/logs/debris is not dropped on roadways and that the haul route is maintained in a clean condition (limbs that may fall off are immediately retrieved). Dump trucks used for hauling of materials on-post shall have tarped covered beds. SCHEDULING AND COORDINATION: The contractor shall schedule work performance under this project through the Contracting Officer s Representative (COR). Tree removal shall be accomplished ahead of the stump grinding operation and shall be localized before proceeding to the next tree. Should the contractor need a power outage to remove a portion of a tree within a power line, the contractor shall coordinate a minimum of three working days in advance of any outage and shall provide the POC with a projected during of the outage period. The government or VAMC will not be responsible for removal of power lines to facilitate tree removal. Any such condition would require the successful bidder to pay for the removal and restoration of any power line directly to Entergy (the utility owner). Trees located adjacent to power lines that cannot safely be removed and/or pose a safety issue, shall be coordinated with the Entergy POC to request a power outage on subject transmission line. Request for power outages shall be coordinated seven (7) working days in advance of the requested time. WORK HOURS: The contractor shall accomplish all work addressed within this project in a timely and professional manner. Careful attention shall be observed by the contractor not to damage items/structures/utilities during the work execution. Any damage to existing facilities, grounds, utilities, streets, etc. caused by the contractor operation shall be immediate restored (to like or better condition) by the contractor. Work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. each weekday, excluding federally recognized holidays. SAFETY: The contractor shall accomplish all work in strict OSHA safety compliance. Protective equipment shall be utilized at all times during the performance of this project. All work areas shall be monitored on a continuous basis to ensure that no unauthorized personnel wander into the work area. If any unauthorized personnel enter the work area, the contractor shall immediately cease work operations, until the area is cleared. Unsafe equipment, techniques and operations will not be tolerated on this project. PERFORMANCE TIME: The contractor shall perform all operations required with labor, material and equipment needed and accomplish the work within 30 calendar days after notice-to- proceed. ADVANCE NOTIFICATION: The contractor shall notify the POC a minimum of two (2) work days prior to beginning any on-site work. Attachment A - Tree Identification #71 #61 #41 #31 #51 #21 #11 All 7 trees are between 35inches and 52inches in diameter. Each circle and number indicate the following tree references: #1 Oak Tree #1 #2 Oak Tree #2 #3 Oak Tree #3 #4 Oak Tree #4 #5 Oak Tree #5 #6 Oak Tree #6 #7 Oak Tree #7 Contractor to field verify all tree diameter PRICE/COST SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 7.00 EA __________________ __________________ Purchase of Oak trees 0002 7.00 EA __________________ __________________ Delivery of oak trees 0003 24.00 HR __________________ __________________ Tree Surgeon 0004 240.00 HR __________________ __________________ Gardener/laborer 0005 7.00 EA __________________ __________________ Hauling Fee 0006 240.00 HR __________________ __________________ Project Manager 0007 120.00 HR __________________ __________________ Superintendent/Supervisor 0008 7.00 DY __________________ __________________ Street closure/Permitting 0009 1.00 UN __________________ __________________ Sodding Material GRAND TOTAL __________________ Award shall be made to the quoter whose quotation offers the best value for the government based on Price, Technical capability/approach, and past performance. The government will evaluate information based on the following evaluation criteria: Price, Technical capability/approach, Past Performance. �*the Government intends on sending the lowest price quote to technical evaluation. After the solicitation closing time and date. The full text of FAR provisions or clauses may be accessed electronically at http://www.acquisition.gov/comp/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018 FAR 52.212-3, Offerors Representations and Certifications Commercial Items OCT 2018 52.204-7, System for Award Management OCT 2018 52.204-16, Commercial and Government Entity Code Reporting JUL 2016 52.209-7, Information Regarding Responsibility Matters OCT 2018 852.209-70, Organizational Conflicts of Interest JAN 2008 852.270-1, Representatives of Contracting Officers JAN 2008 852.273-74, Award Without Exchanges JAN 2003 *Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders OCT 2018 52.204-9, Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13, System for Award Management Maintenance OCT 2018 52.204-18, Commercial and Government Entity Code Maintenance JUL 2016 52.232-40, Providing Accelerated Payments to Small Business Subcontractors DEC 2013 852.203-70, Commercial Advertising MAY 2008 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-aside JUL 2019 The following subparagraphs of FAR 52.212-5 are applicable: (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note). (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2019) (15 U.S.C. 657f). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f). (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C 632(a)(2)). (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (28)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). (32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). (35)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627). (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (57) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). (C)(2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). (C)(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (C) (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). (C) (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). This is an open-market combined synopsis/solicitation for services as defined herein.��The government intends to award a Firm Fixed Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoter shall list exception(s) and rationale for the exception(s). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Aaron Angstadt, aaron.angstadt@va.gov. INSTRUCTIONS TO OFFERORS This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13.5 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary, the Government will seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The Government intends to award to the offeror whose offer represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items:� does not apply to this solicitation.� Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price contract to a single successful offeror/contractor whose offer/quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of this solicitation and the Performance Work Statement (PWS). OFFER SUBMISSION GUIDANCE: Offer Submission Guidance: Offers shall be submitted via e-mail only to Aaron Angstadt, aaron.angstadt@va.gov. Offers shall be submitted on or before the close date/time as specified in this solicitation. Offers are due no later than Friday, May 29, 2020, by 2:00 p.m. CDT (New Orleans, LA). Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer. Solicitation Questions: Questions about this solicitation shall be accepted up until Friday, May 22, 2020, by 2:00 p.m. CDT (New Orleans, LA). Questions shall be submitted via e-mail only Aaron Angstadt, aaron.angstadt@va.gov. No additional questions or requests for information/clarification shall be accepted after that time. Questions/answers will be posted via an amendment to this solicitation. It is the responsibility of the contractor to monitor Beta.SAM for any and all amendments to this solicitation. Questions shall only be accepted from those parties who are an interested party to this solicitation. INSTRUCTIONS FOR OFFER PREPARATION AND SUBMISSION Offerors shall submit their offer in two volumes as detailed in this section of the solicitation. All offers shall conform to the solicitation provisions and be prepared in accordance with this section. Offers shall be clearly and concisely written as well as neat, indexed (cross indexed as appropriate) and be logically assembled. All pages shall be appropriately numbered, and the font chosen should be easily readable. Each volume will be separated by section and will include a Table of Contents identifying each section. OVERALL ARRANGEMENT OF OFFERS Volume 1 will contain responses to Technical Capability evaluation criteria. Technical Capability is comprised of the following factors: A. Relevant Experience, B. Personnel Qualifications, Capabilities, and Certifications, and C. Schedule. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Technical Proposal. Such input/feedback is necessary to ensure that potential offerors are specifically addressing the specific requirements of this solicitation and the PWS in relation to their relevant qualifications and related experience to this requirement. Volume 1 must not contain any pricing information. Volume 2 will contain the information required under the price factors listed below. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Price Proposal . a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule. VOLUME 1 TECHNICAL Volume Technical Capability Offerors shall submit documentation to prove their capability to perform the services described in the PWS. Offerors should address all aspects of the statement of work in sufficient detail to show a complete understanding of the requirement and a well-formed plan to execute the tasks required. The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to. Relevant experience is defined as experience that is the same as, related to and/or or is similar to the current need requirement. The Offeror shall submit the following as part of Volume I: Factor A: Experience: The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to the PWS, in order to accomplish tasks/deliverables. Factor B: Personnel Qualifications, Capabilities, and Certifications The personnel required for the successful execution of this requirement are identified in the PWS. Offerors shall include as part of their submission a description of the skills, abilities, knowledge, and certifications of the personnel who will be responsible for carrying out tasks. Documentation which includes (but is not limited to) resumes, certifications, credentials, and education documents should be submitted that verifies the relevant experience, education, and knowledge of these individuals. Individuals shall demonstrate experience in projects of similar scope, nature, and duration, with examples if available. Personnel who will be provided to execute this requirement shall be available at the appropriate times and durations. Factor C: Schedule Offerors shall submit documentation to prove their ability to meet the performance schedule as defined in the PWS. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the PWS. The Offeror's proposal shall demonstrate the Offeror's understanding of the requirements and describe how the Offeror proposes to meet anticipated/projected dates when completing these tasks. A projected schedule which indicates the ability to successfully complete tasks/deliverable (within the appropriate time windows) should be included. VOLUME 2 PRICE Volume Price Offeror shall include in this section the following items: a) Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Evaluation Criteria Lowest Price Technically Acceptable Basis of Award: A Lowest Priced Technically Acceptable procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows: Factor 1-Price Factor 2-Technical Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Statement of Work. Price will be evaluated for fairness and reasonableness. Factor 1 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness. Factor 2 TECHNICAL CAPABILITIES/APPROACH: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation. Point of Contact Aaron Angstadt 1515 Poydras St, suite 1100, New Orleans 70112 Aaron.angstadt@va.gov
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/5807047236a94362a82cbbb85f881d95/view)
 

Record

SN05655999-F 20200515/200513230154 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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