SAMDaily.us | SNOTE | J | Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)

SAMDAILY.US - ISSUE OF JUNE 18, 2020 SAM #6776
SPECIAL NOTICE

J -- Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)

Notice Date: 6/16/2020 6:59:27 PM
Notice Type: Special Notice
NAICS: 336611 — Ship Building and Repairing
Contracting Office: PEARL HARBOR NAVAL SHIPYARD IMF PEARL HARBOR HI 96860-5033 USA
ZIP Code: 96860-5033
Solicitation Number: N32253-20-NOTIFICATION-COVID19
Response Due: 5/12/2020 3:00:00 AM
Archive Date: 12/31/2020
Point of Contact: Vivian Fukumitsu, Phone: 80847380002354, Jacqueline Marie McGlone, Phone: 80847380005822
E-Mail Address: vivian.fukumitsu@navy.mil, jacqueline.mcglone@navy.mil
(vivian.fukumitsu@navy.mil, jacqueline.mcglone@navy.mil)
Small Business Set-Aside: SBA Total Small Business Set-Aside (FAR 19.5)
Description: This is Update No. 9�-� Updated as of 16�June�2020 (04:00�pm HST).� �The update is to provide clarification pertaining to the State of Hawaii's 14-day self-quarantine.� Refer to underlined areas for the updates.� � �This notice is to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF).� PHNSY & IMF, hereby, provides further clarification pertaining to the State of Hawaii�s 14-day self-quarantine.� The State of Hawaii has a mandatory 14-day self-quarantine for individuals traveling from out of state. The State has four exceptions to the 14-day self-quarantine, including persons traveling to the State or inter-island to perform critical infrastructure functions.� The State of Hawaii has provided waivers to individuals regarding the 14-day quarantine when arriving from out of state.� However, current PHNSY & IMF guidance does not allow for travelers coming from off-island to enter the DOD workplace, regardless if the individual has a waiver from the State.� This includes the workforce supporting the defense industrial base. In order to enter the Shipyard/DOD workplace within 14 days of arriving on island, a separate waiver and additional documentation must be submitted through the Government chain of command and approved by the U.S. Pacific Fleet Commander.� Such waivers will be submitted and processed only when, at the Government�s sole discretion, it is absolutely necessary. �� Although the State of Hawaii has lifted the 14-day quarantine period for interisland travel, effective 16 June 2020, the PHNSY & IMF restrictions remain in effect until further notice.� Therefore, contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 14 days after arrival.� Additionally, contractor employees who have others living/staying in their household/hotel room that have traveled from outside of the island of Oahu, are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler arrived in Oahu. Contractor employees meeting any of the seven criteria below are restricted from entering the Department of Defense (DOD) workplace:�� 1. Contractor employees traveling from outside of the island of Oahu are restricted from entering the DOD workplace for 14 days after arrival. 2. Contractor employees with symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache are restricted from entering the DOD workplace.� To enter the DOD workplace, the contractor employee shall be asymptomatic for at least 72 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) AND at least 14 days have passed since symptoms first appeared.� 3.� Contractor employees who have others living/staying in their house/hotel room that traveled to, from or through a foreign country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler arrived in Oahu.� 4.� Contractor employees who have others living/staying in their house/hotel room that identified as having COVID-19 are restricted from entering the DOD workplace for 14 days.�The 14-day period starts from the day the contractor employee learns of the cohabitant�s positive testing for COVID-19.� 5.� Contractor employees testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official are restricted from entering the DOD workplace. �Contractor shall immediately notify one of the following Contracting Officers:� a.� Vivian Fukumitsu, 808-368-0881 b.� Janet Baker, 808-347-8785 c.� Jackie McGlone, 808-368-0147 The contractor shall conduct the contact tracing in coordination with the Contracting Officer, and further coordination with Hawai`i Department of Health. �In addition, contractor shall ensure the impacted DOD workplace is cleaned and disinfected in accordance with Centers for Disease Control and Prevention (CDC) guidance for the safety of the personnel.� The Government may require the contractor to provide a list of individuals (both contractor and Government employees) the contractor employee has been in close personal contact (as defined below) within the past 14 days prior to their first exhibiting symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache and/or the date of testing positive or determined as presumptively positive for COVID-19, whichever occurred first.� Close personal contact is defined as: a. Within 6 feet for about 10 minutes b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) Contractor employee experiencing symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache and tests positive or deemed presumptively positive for COVID-19 shall not enter the DOD workplace until at least 21 days have passed since the date of the contractor employee�s last positive COVID-19 test, AND at least 72 hours (3 days) have passed without the contractor employee experiencing or showing �symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache and without taking any medications (e.g., Tylenol� for fever, cough medicine, etc.).� �� If the contractor employee tests positive, but never develops any symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache, the contractor employee may enter the DOD workplace after 21 days have passed since the date of the contractor employee�s last positive COVID-19 test. The contractor employee does NOT have to be tested negative before entering the DOD workplace after 21 days have passed; however, if the contractor employee has been tested (by nasal swab method) negative twice in a row, at least 24 hours apart, the contractor employee may enter the DOD workplace after 14 days from the first positive test.� However, the contractor employee does not need to be retested with a negative result, but must have never developed symptoms.� Any information related to COVID-19 cases shared by PHNSY with the contractor is not publicly releasable.�� 6.� Contractor employees who have been in close personal contact (as defined below) with any individual(s) identified in criteria #5 above within 14 days prior to (a) the individual first exhibiting symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache and/or (b) the date the individual tested positive or was determined as presumptively positive for COVID-19, whichever occurred first, are restricted from entering the DOD workplace.�Such contractor employees shall not return to the DOD workplace for 14 days from the date of last contact with the COVID-19 positive/presumptive positive test of the employee they came into contact with.� Close personal contact is defined as: a. Within 6 feet for about 10 minutes b. Had direct contact with secretions (being coughed on, sneezed on, kissing, sharing utensils, etc.) Any information related to COVID-19 cases shared by PHNSY with the contractor is not publicly releasable.�� 7.� Contractor employees who are Person Under Investigation (PUI) for COVID-19 (as defined below) are restricted from entering the DOD workplace.� Contractor shall immediately notify one of the following Contracting Officers with the number of PUI for COVID-19:� PUI is defined as an individual:� who has been directed/ordered by a healthcare professional to get tested for COVID-19 or currently being tested for COVID-19 and/or waiting for his/her test results.�� If contractor employee tested negative for COVID-19, but reported experiencing symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache, the contractor employee shall be asymptomatic for at least 72 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) AND at least 14 days have passed since symptoms first appeared to enter DOD workplace.� If contractor employee tested negative for COVID-19, the contractor employee shall review the criteria above prior to entering the DOD workplace. �� ***************************************************************************** On 13 April 2020, PHNSY will begin executing random wellness and temperature screenings in high-traffic areas to ensure health and safety of all personnel.� The screening is very simple and your full cooperation is expected.� Some important information about the screenings include the following: The wellness/temperature screening consists of ONE question and a temperature scan The one question is �Are you experiencing flu-like symptoms?� The thermometer will be held between 1-6 inches from your forehead If your forehead is moist or dirty, you may be asked to wipe it off with a provided paper towel so that an accurate reading can be taken The screening uses non-contact infrared thermometers that DO NOT touch you Answering �YES� to the one question or having a temperature reading of 100�F or higher will result in a positive screening If you have a positive screening, you will be asked to leave the shipyard, and contact your supervisor.� The screener will notify the Contracting Officer immediately of the contractor employee�s positive screening.� The Contracting Officer will contact the company�s point of contact.� In accordance with betaSAM.gov notice no. N32253-20-NOTIFICATION-COVID19, contractor employees with symptoms of fever (? 100�), cough, chills, sore throat, shortness of breath/difficulty breathing, new loss of taste or smell, unexplained muscle pain/aches, and/or unusual headache are restricted from entering the DOD workplace.� To enter the DOD workplace, the contractor employee shall be asymptomatic for at least 72 hours, without the use of fever-reducing or other symptom altering medicines (i.e. cough medicine, etc.) AND at least 14 days have passed since symptoms first appeared. If you have a positive screening, the screener will record your information including company name, CAC/badge number, name, and immediate supervisor name Body temperatures greater than 100�F is an indication that the body is fighting a disease. Not all COVID-19 cases have an associated fever. Additionally, a fever can be associated with several other causes to include other medical conditions, severe trauma or injury, and medications.� However, in an effort to protect our workforce, if this screening provides positive indication that an individual�s body temperature exceeds 100�F, contractor employees will be advised to leave the shipyard and to notify their supervisor that they were positively screened. **************************************************************************************** PHNSY & IMF is expanding the cloth face covering requirement starting 29 Apr 2020.� All contractor employees and subcontractor employees on Department of Defense (DOD) property, installations, and facilities are required to wear cloth face coverings or commercial disposable masks when unable to maintain 6 feet of social distance with others.� This requirement will remain in effect until 11:59 p.m. HST on 28 Apr 2020. Starting on Wednesday, 29 April 2020, at 12:01 a.m. HST all contractor employees and subcontractor employees on DOD property, installations, and facilities are required to wear cloth face coverings or commercial disposable masks regardless of the 6 feet of physical (social) distance.� Contractor employees attempting to enter DOD spaces without a mask may be turned away until they retrieve their mask.� Contractor employees going shipboard without a mask will be turned away by ship�s force.� Contractor employees found gathering without facemasks may be directed to retrieve their masks.� The below guidelines shall be followed regarding cloth face coverings: Cloth face covering shall be constructed from multiple layers of fabric, and shall be thick enough that light cannot be easily seen passing through the material, but not restricting breathing.� Refer to Centers for Disease Control and Prevention (CDC) Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html. Cloth face covering shall cover the nose and mouth.� Cloth face covering shall fit snugly against the side of the face, be secured with ties or ear loops, allow for breathing without restriction, and be able to be laundered and machine dried.� They should be comfortable as they may need to be worn for prolonged periods of time.� Cloth face covering shall not be shared.� Cloth face coverings shall be in good taste and not offensive in appearance. Cloth face coverings are not a substitute for any job-specific personal protection equipment. IMPORTANT: Cloth face coverings shall be washed daily. Per CDC guidance, used cloth face coverings should be washed at the end of each day on a gentle cycle and dried at medium heat. �Refer to CDC Guidance at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html. IMPORTANT: At the request of security personnel, you shall lower your cloth face covering to verify your identity at base access points, CIA gates, or any other occasion that may require showing your full face for identification purposes. Exceptions: When working alone at your workstation, office or immediate work area.� Facemasks must be donned anytime the contractor employee leaves his/her workspace.� When eating or drinking while maintaining six foot physical (social) distancing between you and others. When smoking in a designated smoking location while maintaining six foot physical (social) distancing between you and others. When work processes necessitate the need for respirators or other breathing equipment. As a reminder, cloth face coverings DO NOT replace all the other actions required to minimize the spread of COVID-19.� We recommend that contractor employees practice physical (social) distancing to the fullest extent possible (6 feet or more between individuals) EVEN WHEN wearing cloth face coverings. �Additionally, we recommend that contractor employees wash their hands frequently throughout the day and avoid touching their face.� Furthermore, contractor employees may utilize the daily self-screening every day prior to entering DOD workplace. ��Refer to attachment. ******************************************************************************************* Implementation of the daily COVID-19 report requirement and guidelines below will begin 13 April 2020.� This requirement is only for contractors with contractor employees who access DOD workplace and/or PHNSY employees who access the contractor�s facility. �Prime contractors shall report the following information for all contractor personnel (including subcontractor personnel):� 1.� Total number of Persons Under Investigation (PUI) for COVID-19.� Refer below for definition.� 2.� Total number of Positive COVID-19 Cases.� Refer below for definition.� �Further breakdown of the following information to be provided for the Positive COVID-19 Cases:� � � � � � � � � � � a. Number of Positive Cases in Home Isolation � � � � � � � � ��b.� Number of Positive Cases in Hospital � � � � � � � � � �c.� Number of Positive Cases Recovering Post-Hospitalization � � � � � � � � � � d.� Number of Deaths The required report shall be submitted DAILY via email to the PHNSY personnel listed below NO LATER THAN 1300 hrs HST.� If all numbers are 0 then report�is�not required.� �� A PUI for COVID-19 is defined as an individual:� who has been directed/ordered by a healthcare professional to get tested for COVID-19 or currently being tested for COVID-19 and/or waiting for his/her test results.� � A Number of Positive COVID-19 case is defined as an individual testing positive or deemed presumptively positive for COVID-19 by a primary health provider or under the authority of a public health official.� A presumptive positive result is when a patient has tested positive by a public health laboratory, but results are pending confirmation at CDC.� For public health purposes, a presumptive positive result using the CDC test is treated as a positive. Please email the Daily COVID-19 Report to the following PHNSY personnel*:� Luz Thibeau - luz.thibeau@navy.mil Beverly Quevedo - beverly.a.quevedo@navy.mil Vivian Fukumitsu - vivian.fukumitsu@navy.mil *Companies with contracts and/or delivery orders supporting the Hawaii Regional Maintenance Center (HRMC) shall additionally include the following PHNSY personnel to the email distribution: William Havens - william.havens@navy.mil CAPT Daniel Kidd - daniel.c.kidd1@navy.mil *************************************************************************************************************** Questions and Answers 1.��Please confirm whether the base access restrictions (Criteria No. 1) for those who have been off-island are retroactive or starting on the effective date of 20 March 2020.� Answer:� The criteria restricting access to DOD workplace are retroactive.� 2.� According to CDC per the link https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html, United States is a THN Level 2 Country.� Please confirm.� Answer:��CDC does not issue travel advisories within the United States per�https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-in-the-us.html.� Therefore, United States is not a THN Level 2 Country.� However, Criteria No. 3 restricting to access the DOD workplace has been updated:��""3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu."" 3.� �Another request for clarification in regards to the notice sent this morning regarding base restrictions: � � �a.� Applicability Effective Date (ED) of the memo related to travel or other circumstances that occurred. Answer:��The criteria restricting access to DOD workplace are retroactive.� � � �b.� If an�employee's spouse traveled to Maui last week 5 days ago (ED-5):� �Would the employee be subject to the 14 day quarantine from base access?� Would the quarantine period in this case be effectively 9 days (14-5)?� Or does it only pertain to travel that occurred from the ED and forward (ED+x)? Answer:� Criteria No. 3 restricting the access to the DOD workplace has been updated:�� ""3.� Contractor employees who have others living in their house that traveled to, from or through a Travel Health Notice (THN) Level 3 or Level 2 country, United States, U.S. Territories, or off-island are restricted from entering the DOD workplace for 14 days.� The 14-day period starts from the day the traveler returned to Oahu.""��Based on the updated Criteria No. 3, the employee will be restricted from entering the DOD workplace.� All criteria are retroactive.� Therefore, the employee will be able to enter the DOD workplace after 9 days under this circumstance since the traveler returned 5 days ago (9 days + 5 days = 14 days).� �All criteria are retroactive; therefore, the criterion is applicable for travel that occurred prior to the effective date.� 4.� The notice in Criteria No. 5 you sent out would bar all contracting personnel who are >65 years of age from JBPHH access until further notice, independent of COVID-19 symptoms or other risk factors.� Is that truly intended?� Answer:� Criteria No. 5 restricting access to DOD workplace has been updated:� ""5.� Contractor employees who are infected with COVID-19 are restricted from entering the DOD workplace. �Written medical clearance is required to return back to work.� Contractor employee�s company is responsible for maintaining the written medical clearances and providing to the Government upon request.""� � This notice may be amended, updated, and cancelled at any time and without prior notice to conform with the evolving national, state and local requirements.�
Web Link: SAM.gov Permalink
(https://beta.sam.gov/opp/fb15c5b0eceb4891902a1ce4e47443de/view)
Place of Performance: Address: JBPHH, HI 96860, USA; Zip Code: 96860; Country: USA
Record: SN05692107-F 20200618/200616230202 (samdaily.us)
Source: SAM.gov Link to This Notice
(may not be valid after Archive Date)

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J -- Notice to all prime contractors and their subcontractors with contracts that were awarded and/or are administered by Pearl Harbor Naval Shipyard & IMF (COVID-19)