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H -- Combined Synopsis Solicitation Medical Gas and Vacuum Evaluations

Notice Date
6/29/2020 2:50:21 PM
Notice Type
Combined Synopsis/Solicitation
541380 — Testing Laboratories
Contracting Office
ZIP Code
Solicitation Number
Response Due
7/15/2020 10:00:00 AM
Archive Date
Point of Contact
Joshua.Gallien@va.gov, Joshua Gallien, Phone: 413-584-4040 X6460
E-Mail Address
Small Business Set-Aside
SBA Total Small Business Set-Aside (FAR 19.5)
Combined Synopsis Solicitation West Haven VAMC Annual Medical Gas and Vacuum Evaluation / Sources Evaluation (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24120Q0415 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06. (iv) This requirement is being issued as an open market, Small Business set-aside. The associated NAICS code is 541380 Testing Laboratories and small business size standard is $16.5 million. (v) The Government intends to award a firm-fixed price award for Annual Medical Gas and Vacuum Evaluation / Sources Evaluation West Haven VAMC. Please see the attached Performance Work Statement requirement details. Please complete the Price Schedule below and submit with the quote submission. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Annual Medical Gas and Vacuum Evaluation/Sources Evaluation contract as outlined in the PWS. Contract Period: Base POP Begin: 19-Oct-20 POP End: 18-Oct-21 1.00 JB __________________ __________________ 1001 Annual Medical Gas and Vacuum Evaluation/Sources Evaluation contract as outlined in the PWS. Contract Period: Option 1 POP Begin: 19-Oct-21 POP End: 18-Oct-22 1.00 JB __________________ __________________ 2001 Annual Medical Gas and Vacuum Evaluation/Sources Evaluation contract as outlined in the PWS. Contract Period: Option 2 POP Begin: 19-Oct-22 POP End: 18-Oct-23 1.00 JB __________________ __________________ 3001 Annual Medical Gas and Vacuum Evaluation/Sources Evaluation contract as outlined in the PWS. Contract Period: Option 3 POP Begin: 19-Oct-23 POP End: 18-Oct-24 1.00 JB __________________ __________________ 4001 Annual Medical Gas and Vacuum Evaluation/Sources Evaluation contract as outlined in the PWS. Contract Period: Option 4 POP Begin: 19-Oct-24 POP End: 18-Oct-25 1.00 JB __________________ __________________ GRAND TOTAL __________________ (vi) The Contractor shall provide all resources necessary to provide Annual Medical Gas and Vacuum Evaluation / Sources Evaluation IAW the attached Performance Work Statement, for a base year (12 months) with four option years (12 months). Please see the attached PWS for full requirement details. (vii) The Place of Performance is: (as described in the PWS) West Haven VA Medical Center 950 Campbell Ave West Haven, CT 06516 (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018), 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016), 52.217-5 Evaluation of Option (JUL 1990), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008), (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 8-July-2020 at 1:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:  Price (Follow these instructions): Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.  Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 ""Offeror Representation and Certifications -Commercial Items"", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).  Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.  Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71 Evaluation Factor Commitments 852.232-72 Electronic Submissions of Payment Requests 852.273-70 Late Offers 852.219-74 Limitation on Subcontracting Monitoring and Compliance (JUL 2018), 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable (West Haven VAMC Connecticut New Haven County WD 15-4127 (Rev.-14), 52.222-55, 52.222-62. (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 15-July-2020 at 1:00 PM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Josh Gallien (Joshua.Gallien@va.gov).
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