SOLICITATION NOTICE
C -- Ohio A/E IDIQ - VISN 10 Ohio
- Notice Date
- 8/11/2020 8:25:38 AM
- Notice Type
- Presolicitation
- NAICS
- 541310
— Architectural Services
- Contracting Office
- 250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
- ZIP Code
- 45428
- Solicitation Number
- 36C25019R0080
- Response Due
- 9/11/2020 1:30:00 PM
- Archive Date
- 11/10/2020
- Point of Contact
- Email: Shelton.Beasley@va.gov, Shelton Beasley, Contract Specialist, NCO 10, Phone: Brian Kish, Branch Chief, NCO 10, Fax: Email: Brian.Kish@va.gov
- E-Mail Address
-
brian.kish@va.gov
(brian.kish@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- 36C25019R0080 AE Multi-Disciplinary IDIQ Page 9 of 9 PRE-SOLICITATION NOTICE (REQUEST FOR SF330s) The Department of Veterans Affairs (DVA) Network Contracting Office (NCO) 10 is seeking qualified Architect and/or Engineering (AE) firms to submit Standard Form 330 (SF330) Architect / Engineer Statement of Qualifications to establish multi-disciplinary Multiple Award Task Order Contracts for Architectural and Engineering (AE) services at the following VA facilities: Chalmers P. Wylie VA Ambulatory Care Center (VAACC), 420 N. James Rd, Columbus, OH 43219 Chillicothe VA Medical Center (VAMC), 17273 State Route 104, Chillicothe, OH 45601 Cincinnati VA Medical Center (VAMC), 3200 Vine St, Cincinnati, OH 45220 Dayton VA Medical Center (VAMC), 4100 W. 3rd St, Dayton, OH 45428 Louis Stokes Cleveland VA Medical Center (VAMC), 10701 East Boulevard, Cleveland, OH 44106 VISN 10 Capital Asset Management Office, 11500 Northlake Drive, Suite 200, Cincinnati, OH 45249 Multi-disciplinary architectural AE Services to be provided as follows: AEs shall be required to furnish services in accordance with applicable Federal laws, Executive Orders, VA design guides, manuals, directives, handbooks and standards and VA s adopted codes and standards as stated in Program Guide (PG) 18-3 Design and Construction Procedures. These requirements are found on the VA Office of Construction and Facilities Management Technical Information Library (http://www.cfm.va.gov/TIL/). AE services required shall be multidisciplinary in nature to include but not limited to: Architectural, Structural, Civil, Interior Design, Landscape Architect, Industrial Hygienist, Surveying, Geotechnical, Mechanical, HVAC, Plumbing, Electrical, Fire Protection, Surveying, Hazardous Materials / Environmental Services (asbestos, lead survey), Project Management, Construction Management, Energy Management, and Estimating. AE services may include any combination of the below services (but not limited to) to develop designs for new facilities and infrastructure systems as well as renovation/remodel, cost estimating (using history of similar projects in the region if possible) and studies for the upgrade of existing facilities and systems. Requirements will vary for each individual Task Order issued via resultant MATOCs and will be defined by separate scopes of work. 1. Concept and scope development. 2. Investigations, Assessments, and Feasibility studies. 3. Space planning. 4. Environmental studies. 5. Program analysis. 6. Schematic design. 7. Pre-construction document technical investigation and studies. 8. Design, drafting, and planning services for renovation, demolition and alterations to existing facilities, interior design, and space planning; 9. Design development to include deliverables such as designs, plans, drawings, specifications, etc. 10. Design reviews through the Design Development stages of a project. 11. Cost estimates through the Design Development stages of a project (using RS Means, history of similar projects in region, and standard estimating practices). 12. Value engineering reviews. 13. Construction documents to include deliverables such as designs, plans, drawings, specifications, etc. 14. Construction document and constructability reviews. 15. Cost estimates for Construction Documents (using RS Means, history of similar projects in region, and standard estimating practices). 16. Preparation of schedules, phasing plans, and network analysis. 17. Life-cycle cost analysis. 18. Insuring coordination of various control/life safety/nurse call/IT systems (regardless if new or existing), 19. Fact-finding studies, surveys, investigations and other professional services not necessarily connected with a specific design or construction project. 20. Project Management, Construction Management, and Construction Administration. 21. Construction Quality Assurance and Quality Control. 22. Construction period services including: construction submittal review, request for information investigation and response, change order/modification investigation, design, cost estimating, and issuance. 23. Specialty consulting, investigations, and reports not available through design AE (technical reports, commissioning, etc.). 24. Energy computations, LEED studies/certification 25. As-built preparation AE services are typically known as Study and Investigative Services, Basis of Design, Schematic Design, Design Development, Construction Documents, Bid Documents, and Construction Period services, to include reproduction of documents. Potential projects require multi-disciplinary architectural and engineering services for various healthcare, commercial and industrial type facilities, vertical/horizontal construction, pavements and roads, infrastructure systems and other hospital related structures. Standard services, in addition to those inherent to the production of construction drawings are (but not limited to): Provide professional engineering services as required for the preparation of working drawings, specifications, cost estimates, and (any) possible impact costs for multi-discipline services for the various projects. Furnish progress reports of their work. Closely coordinate AE s work performed in his/ her office with the related work of the Government staff personnel. Promptly report to the Contracting Officer any ambiguities or discrepancies discovered in the project requirements, criteria, or documents, involving their work or the work of the Government. Assist VAMCs, VAACC, and VISN Engineering Office in conferring and coordinating with state and local government agencies, as required. Visit the project sites, hold conferences and discussions with the Government representatives in VA s offices, and take such other action as may be necessary for the design development, and to coordinate and complete the required services and documents under each task order. Where relevant for task orders, check and recommend to the Government, approval or rejection of shop drawings, samples, equipment lists, and data applicable to the AE s part of the design work during the construction period. AE shall analyze and verify utility systems and structures as necessary and as part of their proposal. AE shall provide final As-Built drawings utilizing final construction markups ( red-line drawings ) for subsequent submission to the DVA for the project. The AE shall advise the DVA as to the recommended construction time frame for each construction Bid Item. The AE team shall design projects for multiple Bid alternative Items if requested. Any design accomplished shall include all work which represents a complete project, including separation of basics, as required for any multiple Bid Items. The AE shall use the most current DVA Master Specifications which can be found at: http://www.cfm.va.gov/til/spec.asp and shall edit (accordingly) to ensure best practices and to suit the project. The AE shall document and distribute to the DVA all site visits, meeting minutes, provide a record of all phone messages, and reports monthly. AE shall provide specifications for Phasing and Coordination of utility shutdown(s) with DVA. Prepay shipping charges on all charts, sketches, drawings, and documents that are sent to the Contracting Officer and/or COR. AE is responsible for physical surveys and investigations (in order to minimize construction change orders) of existing conditions, which may include sewer surveying, hydrant flow analysis, and accuracy of existing studies and data. Investigative services may require destructive demolition. CRITICAL PATH SCHEDULING: The AE shall develop a critical path schedule when required by the issued Task Order demonstrating fulfillment of the contract requirements. The precedence diagram method (PDM) shall be utilized to satisfy both time and cost applications. SET-ASIDE INFORMATION: This procurement is a Total Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Codes are 541310, Architectural Services, and 541330 Engineering Services are also required as this is a multi-disciplinary AE requirement and therefore experience and qualifications for the AE services are being evaluated as part of this solicitation (see professional qualifications being evaluated in paragraph 7. a.) - (Other AE services that may be required under any resultant contract include 541340 Drafting Services, 541360 Geophysical Surveying and Mapping Services, and 541370 Surveying and Mapping (except Geophysical) Services however these services are not required to be included as part of the SF330 qualification package and will not be included as part of the evaluation process. An AE submitting a SF330 package may voluntarily include qualifications for these types of services as information only so the DVA may establish a database of those firms offering these types of services. Not providing any qualification information for the other AE services will have no impact on an AE s rating). The Government intends to make multiple awards of task order contracts (MATOC) to qualified SDVOSB AE firms, contingent upon a sufficient number of qualified SDVOSB AE firms are deemed most highly qualified and eligible for award. Verification of SDVOSB status will be done via confirming current registration in the Center for Veterans Enterprise Vendor Information Pages database (https://www.vip.vetbiz.va.gov/). Firms submitting a qualification package must have a current registration in the System for Award Management (https://beta.sam.gov). The awarded contracts will be based upon a firm-fixed price MATOC. The contracts will be for one base year from the date of award with options to extend the term of the contracts for four (4) additional one year periods to be exercised at the discretion of the Government, or until the maximum contract amount of $210,000,000.00 awarded, is reached, whichever is earlier. Each MATOC based contract awarded will have a guaranteed minimum order of $5,000.00 for the total of the base year and all option years. The minimum value of any individual task order is $5,000.00 with a maximum task order value of $1,250,000.00. Each specific MATOC task order shall be separately negotiated based on the A/E effort involved. This procurement will be following the procedures established in the Brooks Act, Federal Acquisition Regulation (FAR) 15, FAR 36.602, and Veterans Affairs Acquisition Regulation (VAAR) 836.602. The selection process will be made using a two-stage process. Stage I consists of the initial evaluation of the SF-330 s and determination of the highest rated firms. The most highly qualified firms will then be short-listed and invited to continue with Stage II of the process. All firms not short-listed will be notified at this time. Stage II consists of Interview/Oral Presentations for the short-listed firms with final selection thereafter. Stage I: Firms responding to this notice will be evaluated and ranked using the selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted in order to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330. Professional qualifications necessary for satisfactory performance of required services (Weighting 10%) All key personnel listed below for whom resumes shall be provided are the minimum required for this AE IDIQ and shall be shown on the organizational chart required in Section D of SF 330, Part 1. Personnel may fill multiple roles if qualified. Any additional staff beyond the below minimum key personnel being made available for work shall also be indicated on the chart. All professional disciplines will possess a minimum of five (5) years of experience and are required to be licensed, registered or certified by a US state, the District of Columbia or a US territory. Two architects with experience in: Space Planning Evidence Based Design Life Safety Accessibility Sustainability Historic Preservation Construction Infection Control Planning One Landscape Architect with experience in: Evidence Based Design Green Infrastructure Sustainability Two Interior Designers with experience in: Evidence Based Design Finish Selection Furniture Layout Planning Sustainability Two Structural Engineers with experience in: Modern Structural and Foundation Systems Antiquated Structural and Foundation Systems Seismic Design Blast Resistant Design and Dynamic Analysis Two Civil Engineers with experience in: Site Analysis and Development Site Circulation and Traffic Analysis Pavement Design Stormwater Management Utility System Design Geotechnical Engineering Roofing Systems Sustainability One Surveyor (note-must be licensed in the state work is performed in) with experience in: Topographic Surveying Utility Surveying Landscape Surveying Cadastral/Boundary Surveying Deformation and Structural Surveying Two Mechanical Engineers with experience in: Heating, Ventilation, Air Conditioning & Refrigeration Building Automation Systems Plumbing Steam Generation and Distribution Medical Gas and Vacuum Systems Fire Protection Elevator and Automatic Transport Systems Equipment Planning Sustainability and Energy Management Building Commissioning/Retro-Commissioning Two Electrical Engineers with experience in: Low and Medium Electrical Distribution Emergency Electrical Generation Lighting Design and Controls Fire Alarm Systems Electronic Security and Monitoring Systems Telecommunications and Structured Cabling Design Building Automation Systems Lightning Protection Arc Flash and Selective Coordination Studies Equipment Planning Sustainability and Energy Management Building Commissioning/Retro-Commissioning One Fire Protection Engineer with experience in: Healthcare Occupancy Ambulatory Care Occupancy Residential Occupancy Business Occupancy Life Safety Surveys Joint Commission Statement of Conditions Development One Physical Security Consultant (note must hold the Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International) with experience in: Crime Prevention Through Environmental Design (CPTED) Ballistic and Forced Entry Requirements Electronic Security System Design One Industrial Hygienist with experience in: Asbestos Surveying and Sampling Lead Surveying and Sampling Contaminated Soil Surveying and Sampling One Historic Preservation Consultant with experience in: The state(s) where the work is performed in One Medical Equipment Planner Two Cost Estimators with experience in: Preliminary Cost Estimating Detailed Cost Estimating Utilizing MasterFormat Local Market Analysis and Cost Model Development Estimate to Post-Bid Cost Analysis Estimate to Post-Construction Cost Analysis Two Specification Writers with experience in: Using Master Format Two Drafters with experience in: Building Information Modeling (BIM) Computer Aided Drafting and Design (CADD) Specific experience and qualifications of personnel proposed for assignment to the contract and their record of working together as a team. (Weighting 15%) Provide the specific experience and qualifications of the personnel proposed for healthcare facility projects and their record of working together as a team. Specialized Experience of Team. (Weighting 15%) Specialized experience and technical competence with healthcare related designs in inpatient, ambulatory care, and outpatient settings, in the types of work identified below (in descending order of importance within this category): Rehabilitation of existing structures of various types, sizes, and complexities; Design of new structures of various types, sizes, and complexities; Design of projects at Department of Veterans Affairs (VA) Healthcare Systems and other healthcare facilities (both private and public); Cost engineering using RS Means and other estimating tools; Sustainable design utilizing Leadership in Energy and Environmental Design (LEED) and Green Globes rating tools; Quality assurance/quality control (QA/QC) of design and estimating work Firm s Capacity (Weighting 15%) Describe the firm s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards of similar type IDIQ contracts that may limit AE's capacity to perform project work expeditiously. Firms must address and demonstrate the capacity to execute several large Task Orders ($250,000.00 to $1,250,000.00 with a performance time of 90-180 calendar days) or multiple small Task Orders ($2,500.00 to 250,000.00 with a performance time of 30-90 calendar days) simultaneously. Past performance (Weighting 10%) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules. Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government. Management Plan & Quality Assurance Plan (Weighting 15%) - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. Geographic Location (Weighting 5%) - Location in the general geographical area of the 5 Ohio VA Healthcare Centers and the VISN 10 Capital Asset Management Office. Must have a working office from which the primary design work and construction site visits will originate that is within 275 miles of each of the VA medical facilities and VISN Capital Asset Management Office listed in Section 1 of this announcement as measured driving distance using Google Maps (maps.google.com) from the medical center address to the AE firm s office address. The working office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM https://beta.sam.gov) and Vetbiz. Furthermore, the working office must be staffed with critical personnel (defined as architects and/or engineers in the civil structural, mechanical, and electrical disciplines) from which primary design work, including design review trips and construction site visit will originate. The resulting mileage driving distance (fastest route) shall be the official calculation for the purposes of this factor to determine if the geographic location requirement is met. A printout of the results shall be attached to the SF 330 qualification package. The AE office location must be listed in the SF 330 application and must also be registered in the System for Award Management (SAM beta.sam.gov). This also applies to Joint Ventures. Office locations not verified nor registered in SAM as stated shall result in the entire SF 330 submission being determined non-compliant and shall receive no further consideration. Although the geographic location requirement is as described above, any AE firm submitting an SF 330 package acknowledges that if selected, design services may be required and shall be provided for all of the medical centers and VISN Capital Assets Manager Office listed in Section 1 of this announcement. Miscellaneous Experience (Weighting 5%) Address experiences from the projects listed in the SF 330 in regard to: Building Information Model (BIM), Computer Aided Drafting & Design CADD and other computer applications; Value engineering; Life cycle cost analyses; Environmental Historic preservation; Energy efficiency; Critical path management (CPM) and fast track construction. Utilizing technology to facilitate effective design and project management from remote locations; Also include any tangible evidence demonstrating superior performance, such as certificates, awards, peer recognitions, etc. Record of significant claims against the firm because of improper or incomplete architectural and engineering services (Weighting 5%) Identify all litigation against the firm because of improper or incomplete architectural or engineering services over the last five years from the date of this announcement and the outcome(s). The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. (Weighting 2%) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for AE services. (Weighting 3%) Stage II: The shortlisted firms will be invited to present their qualifications in person to the Evaluation Board. Additional criteria will be provided to these firms, and they will be given approximately ten (10) calendar days to prepare for their Interview Presentations. After the Interview Presentations are concluded the firms will be evaluated and the top-ranked firms will be selected, sent solicitations, and subsequent negotiations to follow. The submission must include a fully completed Standard Form (SF) 330, Architect/Engineer Qualifications: (form available at: https://www.gsa.gov/reference/forms?search_keyword=SF330). The SF330 shall not exceed a total of 75 pages in a common font, size 12, single spaced. Use graphic presentations where such use will contribute relevant data. The background color of each page of the submission shall be white or ivory stock only. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information. NOTE: The selected top-ranked firms who are sent solicitations are advised that provision of a breakout of the firm s overhead rate conducted and certified by a professional certified public accounting firm shall be required. Selected firms shall insure compliance with the Contract Cost Principles and Procedures as promogulated in FAR Parts 31.105 and 31.2. An audit that has been conducted within the previous 12 months prior to issuance of the solicitation will be accepted, otherwise be prepared to provide this with your proposal if selected. Deliver via US Mail, FedEx, UPS, etc. (or hand-deliver) the original SF330 and one (1) copy to Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Dr, Suite 340, Attn: Contract Specialist Shelton Beasley, Columbus, OH 43219 (Additionally, email a courtesy copy as a PDF file to shelton.beasley@va.gov AND brian.kish@va.gov. The emailed file size shall not exceed 18 MB. The emailed SF330 may be provided in a zip file. The subject line of the e-mail should read ( OHIO AE IDIQ 36C25019R0080 ). DEADLINE: The original and one (1) copy of the SF330 must be received at the address cite above by no later than 11 September 2020 in order to be considered. Questions and other inquiries are to be directed only via email to Contract Specialist, Shelton Beasley, at shelton.beasley@va.gov and Branch Chief, Brian Kish, at brian.kish@va,gov. NOTES: THIS PRE-SOLICITATION NOTICE IS SUBJECT TO AMENDMENT. MONITOR THIS ADVERTISEMENT AND SUBSCRIBE TO THE CONTRACTING OPPORTUNITIES VIA BETA.SAM.GOV ALERT SERVICE TO INSURE NOTIFICATION OF ANY AMENDMENTS OR OTHER CHANGES TO THIS ADVERTISEMENT.
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