Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF OCTOBER 18, 2020 SAM #6898
SOLICITATION NOTICE

J -- 614 Boiler Tube Cleaning

Notice Date

10/16/2020 8:16:32 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

249-NETWORK CONTRACT OFFICE 9 (36C249) MURFREESBORO TN 37129 USA
 

ZIP Code

37129
 

Solicitation Number

36C24921Q0021
 

Response Due

10/30/2020 12:00:00 PM
 

Archive Date

12/29/2020
 

Point of Contact

Diane E Ziegler, Diane Ziegler, Phone: 615-225-6479
 

E-Mail Address

diane.ziegler@va.gov
(diane.ziegler@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective August 3, 2020. This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). In accordance with P.L. 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. In order to be eligible to receive an award under this solicitation, the SDVOSB contractor must be listed and viewable in the Vetbiz Registry located at www.vip.vetbiz.gov . The Vetbiz listing shall be checked both at the time offers are due, AND at the time of award. Offerors are advised that the fast-track re-verification program ended September 30, 2012. Consequently, Offerors in ""reverification"" status will not be eligible to submit offers for this project. In accordance with FAR 52.204-7, System for Award Management (SAM), all prospective offerors must have an active SAM registration at the time of offer submission. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5M. The FSC/PSC is J045 The Memphis Veterans Administration Medical Center (VAMC) is seeking Boiler Tube Cleaning Services. The intent for a one-time award with Period of Performance (POP) 11-30-2020 through 06/30/2021. This contract is not replacing an existing contract. All interested companies shall provide quotations for the Price Cost Schedule provided in section A.2 of the document. A.1 STATEMENT OF WORK GENERAL INFORMATION INTRODUCTION - This requirement is for the Mechanical Cleaning of Boiler Tubes on #2 & #3 Boilers The contract shall be executed at the: Memphis VA, Medical Center 1030 Jefferson Ave Memphis, TN 38104-2127. Working hours: 0730-1600, Monday - Friday BACKGROUND - During previous Boiler Internal Inspections on #2 & #3 Boiler s by a qualified Boiler Inspector, it was noted that both #2 & #3 boiler tubes in the mud drum had moderate to heavy scale on the tubes. This affects Boiler Efficiency and heat transfer. Clearing of boiler tubes is required to be done by mechanical cleaning which is either by Hydro-blasting or Rotary Air Brush method. Cleaning to be done non-consecutively, #3 Boiler to be completed by 12/11/2020 and #2 Boiler to be completed by 23 April 2021. SCOPE OF WORK Contractor shall furnish and provide the following Ensure all work is executed in in compliance with OSHA Hazardous Waste Operations and Emergency Response Regulations 29CFR 1910.120 All labor, equipment and material associated with the mechanical cleaning of the boiler tubes for #2 & #3 Boilers. #2 Boiler is a Murray D-Type Water Tube Boiler rated at 38,000 lb./hr. #3 Boiler is a Murray D-Type Water Tube Boiler rated at 20,000 lb//hr. Provide any scaffolding required to remove piping and obstructions from the steam drum entrance to allow for unobstructed access to the boiler tubes Provide labor to remove and reinstall boiler steam drum baffles, piping, dry box drip legs and any other obstruction that is required for access to boiler tubes. In addition, provide any consumables such as nuts and bolts that may need to be replaced due to being stripped or broke in the process of removal and re-installation. Provide a full time safety observer for the confined space entry of contractors at all times and perform continuous monitoring for O2 and explosive gasses. Provide Training documentation and certificates for contractors who shall be either a safety observer or one that is entering the confined space. Qualified personnel who shall perform the tube cleaning from inside the steam & mud drums and utilize a tube marking system to ensure no tubes are missed. Provide fans/blowers to introduce cool/fresh air into the boiler and a cooling unit if temperatures become excessive inside the boiler. Provide fans/blowers as required to remove excess water vapors / steam generated from the hydro-lance to outside the boiler plant if applicable Any hoses and adapters needed to connect from the VA provided water source. Due to the COVID-19 Pandemic and safety checks implemented be the VA Memphis, all contractors prior to entry to the VA Hospital shall have a health screen check performed on them which is located on the ground floor of the SCI Building VA will furnish and provide the following: Loading and staging areas for erection and dismantling of scaffolding Isolation of and Lockout / Tagout for Boiler s to be cleaned Clear access to the project site Clear access to a water source Removal of Boiler manhole covers Daily confined space entry permits authorized by VA Memphis Safety Department and notification of the fire department Note: This contract involves no VA Sensitive Information, this contract is for the mechanical cleaning of boiler tubes to remove scale deposits that adhered to the boiler tubes REPORTING REQUIREMENTS SERIVCES BEYOND THE CONTRACT 1. SCOPE - The Contractor shall immediately, but not later than twenty-four (24) hours after Discovery, notify the CO and the COR, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the Contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. SECURITY AND CONFIDENTIALITY The Authorization requirements do not apply, so a Security Accreditation Package is not required. It is agreed that: The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract. The Authorization requirements do not apply, and that a Security Accreditation Package is not required. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to VA Police with acceptable photo ID to obtain a badge. VA approved badge shall be worn with the identification facing forward and visible above the waist. The employees may also be subject to inspection of their personal effects when entering or leaving the facility. No photography or video recording of VA premises is allowed without prior authorization. VA issued keys are to remain on VA property. Keys that are checked out from the Engineering Office shall be returned each day. Privacy VA Mandatory Training VA Privacy Training for employees with access to VA computer systems or VA sensitive information. VA Talent Management System (TMS) training course VA10176 provides the mandatory Privacy Training requirements for any contractor with access to VA computer systems or VA sensitive information. VA Privacy Training for employees without access to VA computer systems or VA sensitive information. VA Talent Management System (TMS) training course VA20939 provides the mandatory Privacy Training requirements for any contractor without access to VA computer systems or VA sensitive information. Each employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps below to create a profile, launch the mandatory training, and complete the content prior to starting work at VA. Provide the COR with each employee s printed certificate of completion from the TMS. This certificate displays the employee s TMS User ID. Training must be completed annually throughout the performance of this contract. VA Information Custodial Language Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct onsite inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it will be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. A.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JOB #3 Boiler tube cleaning is required to be completed by 12/11/2020. Contract Period: Base POP Begin: 11-30-2020 POP End: 6-30-2021 0002 1.00 JOB #2 Boiler tube cleaning is required to be completed by 4/23/2021. Contract Period: Base POP Begin: 11-30-2020 POP End: 06-30-2021 Solicitation Provisions and Clauses Incorporated by Reference (FEB 1998) can be accessed electronically at: http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items MAR 2020 FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders MAR 2020 FAR Number Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JUL 2016 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE JUL 2016 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS SEP 2013 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 (End of Clause) A.2 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018) (a) The Contractor shall conform to the standards established in SOW. (b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards. (c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: (d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request. (End of Provision) A.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) (a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference. [X] 852.203 70, Commercial Advertising. [X] 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) [X] 852.215 71, Evaluation Factor Commitments. [X] 852.219 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. (JUL 2019 DEVIATION) [X] 852.232 72, Electronic Submission of Payment Requests. (End of Clause) A.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JUN 2020) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91). (3) 52.204 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115 232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note). [X] (6) 52.204 14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111 117, section 743 of Div. C). [X] (8) 52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note). [X] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C 632(a)(2)). [X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). [X] (32)(i) 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). [X] (35)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627). [X] (44) 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). [X] (58) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (End of Clause) All quotes shall be sent to Diane Ziegler by email diane.ziegler@va.gov The following are the decision factors: The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and past performance, when combined, are less important than price.  The following factors shall be used to evaluate quotes: Price Technical Capabilities Past Performance This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106. A single award will be made to the lowest fair and reasonable priced quote that meets the acceptable past performance and technical capability criteria provided in this RFQ. Point of Contact Any questions or concerns regarding this solicitation should be forwarded in writing via email addressed to Diane Ziegler at diane.ziegler@va.gov with subject line: VAMC Memphis Boiler Tube Cleaning. Questions shall be submitted NO LATER THAN October 23, 2020 @ 2:00pm CT. Quotations shall be received no later than 2:00pm CT on October 30, 2020. Quotes must be submitted via email to diane.ziegler@va.gov subject line: VAMC Memphis Boiler Tube Cleaning. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Please reference the following wage determinations applicable to this requirement: WD 2015-4673 (REV. 12) dated 05/05/2020
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/8a25267af2a94d549158a3da45b9be06/view)
 

Place of Performance

Address: Memphis VA Medical Center 1030 Jefferson Avenue, Memphis, TN 38104-2127, USA

Zip Code: 38104-2127

Country: USA
 

Record

SN05829576-F 20201018/201016230135 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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