SOURCES SOUGHT
R -- Wall to Wall Pharmacy Inventory
- Notice Date
- 12/8/2020 5:40:11 AM
- Notice Type
- Sources Sought
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24221Q0302
- Response Due
- 12/14/2020 12:00:00 PM
- Archive Date
- 03/23/2021
- Point of Contact
- Monique Paltan, Contracting Officer, Phone: 212 686 7500 6081
- E-Mail Address
-
Monique.Paltan@va.gov
(Monique.Paltan@va.gov)
- Awardee
- null
- Description
- This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although ""proposal,"" ""offeror,"" contractor, and ""offeror"" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as ""proprietary"" or ""confidential,"" intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in New York, NY for the purpose of collecting information on Wall to Wall Pharmacy Inventory Services for the New Jersey Health Care System VA Medical Center three facilities: Lyons Facility at 151 Knollcroft Road, Lyons, NJ 07930; East Orange Facility at 385 Tremont Avenue, East Orange, NJ 07018; and John J. Howard (Brick) Facility at 970 Route 70, Brick Township, NJ 08724. The VA is seeking to provide for this requirement as of February 01, 2021. The NAICS code identified for this requirement is 561990 - All Other Support Services. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Monique Paltan at Monique.Paltan@va.gov by Monday, December 14, 2020 at 3 PM EST. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK PHARMACY INVENTORY SERVICES 1) BACKGROUND: Department of Veterans Affairs New Jersey Health Care System is currently seeking to fulfill a requirement for wall to wall Pharmacy inventory services for its three facilities in NJ (East Orange, Lyons and John J. Howard (Brick)). Physical Inventory services will address all pharmacy drugs and supplies on hand at each facility to improve organizational efficiency, financial performance, and on-hand inventory reduction. 2) SCOPE OF WORK: Contractor shall furnish all labor, materials, tools, travel and supervision to conduct wall to wall pharmacy inventory services in accordance with HIPAA regulations. Contractor shall: a) Provide scanning capabilities for accurate National Drug Code (NDC) identification b) Inventory current supplies on hand and create accurate wholesaler pricing information c) Provide auditors certified in pharmaceutical count methods, handling of medications and HIPAA regulations. d) Minimal disruption to daily pharmacy operations e) Complete reporting of inventory and verification Contractor shall inventory products on hand. These products include items purchased from the prime vendor as well as any direct purchases. The inventory shall include medication and supplies that are dispensed to patients. Items such as equipment and prescription labels and vials are excluded. The contractor shall inventory medication and supplies that are under the direct control of each pharmacy. Where products are open, the contractor shall estimate the quantity to the nearest tenth of a bottle. The contractor shall determine an actual replacement cost for the inventory at each site. Some contractors utilize the McKesson Telxon to gather this information; others require a list of products costs with National Drug Code (NDC) numbers. If the contractor needs cost information, the VA facility will supply it in Excel format. The contractor must use this to determine the replacement cost of the inventory. If the product was purchased directly, the VA facility will supply the most recent cost. Contractor shall complete the inventory of all sections in one business day at each facility. Contractor shall adhere to all VA security requirements. 3) REPORTS: The contractor shall provide the following three comprehensive reports upon completion of the inventory: a) Location Summary b) Detail Scan Report c) Excel Spreadsheet Contractors shall submit individual written reports for inventory conducted at each facility. Each facility s individual report shall include the following information: a) Current contracted pricing from multiple wholesalers, including direct purchases and drop site items. b) Point of entry validation. c) Audit trails at the completion of sections. d) Mapping of pharmacy set sections, established for year to year comparison. e) Ability to provide custom location reports per unique sites at your facility separating inpatient, outpatient, off site, etc. Contractor shall provide the following data elements on the Excel spreadsheet: a) Item name (name and strength, i.e., Ativan 1mg/1ml) b) Package description c) National Drug Code (NDC) d) Total quantity e) Current package price f) Total replacement cost per item per site g) Total replacement cost of all items per site Contractor shall submit a hard copy of each report to: Department of Veterans Affairs New Jersey Health Care System Pharmacy Service Attn: Adel Gaballah 385 Tremont Ave East Orange, NJ 07018 4) CERTIFCATIONS: Contractor shall ensure all auditors have the required qualifications and, if applicable, have the required current and valid professional certifications in compliance with federal, state, and/or local laws and regulations. When requested, Contractor shall provide the CO and on-site POC with information on the qualifications or certifications for its employees. 5) PHAMACIES PER FACILITY: The East Orange Facility and Lyons Facility each have one (1) Outpatient pharmacy and one (1) Inpatient Pharmacy. The James Peters (Brick) Facility has only one pharmacy. 6) WORKING HOURS: All work shall be performed between the hours of 8:00 AM to 4:30 PM, Monday to Friday excluding Federal Holiday. Contractor shall coordinate with the Point of Contact to set a date to conduct the wall to wall inventory at each facility. 7) SITE VISIT: Due to the current pandemic situation, a site visit will be scheduled only if deemed necessary. 8) PERIOD OF PERFORMANCE: Contractor shall perform the inventory no later than 30 days from the date of award. 9) PLACE OF PERFORMACE: Wall to wall Pharmacy Inventory Services will be performed at each of the three facilities of the Department of Veterans Affairs, New Jersey Health Care System: 1) East Orange Facility 385 Tremont Avenue East Orange, NJ 07018 2) Lyons Facility 151 Knollcroft Road Lyons, NJ 07939 3) John J. Howard (Brick) Facility 970 Route 70 Brick Township, NJ 08724
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/3e6e645a45894d6fa3de9bd15360f286/view)
- Place of Performance
- Address: Department of Veterans Affairs New Jersey Health Care System East Orange, Lyons & Brick Facilities 385 Tremont Avenue, East Orange, NJ 07018, USA
- Zip Code: 07018
- Country: USA
- Zip Code: 07018
- Record
- SN05869398-F 20201210/201208230144 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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