SOURCES SOUGHT
S -- Turn Key Warehousing Services for COVID-19 Medical Supplies
- Notice Date
- 12/15/2020 9:36:04 AM
- Notice Type
- Sources Sought
- NAICS
- 493110
— General Warehousing and Storage
- Contracting Office
- 246-NETWORK CONTRACTING OFFICE 6 (36C246) HAMPTON VA 23667 USA
- ZIP Code
- 23667
- Solicitation Number
- 36C24621Q0165
- Response Due
- 12/22/2020 11:00:00 AM
- Archive Date
- 03/22/2021
- Point of Contact
- Leah Trossen, Branch Chief, Phone: 757-728-7152
- E-Mail Address
-
Leah.trossen@va.gov
(Leah.trossen@va.gov)
- Awardee
- null
- Description
- THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time Market Research is being conducted to verify the availability of companies that can provide. TURNKEY WAREHOUSING SERVICES- COVID 19 SUPPLIES The Department of Veterans Affairs Medical Center Hampton , VA is seeking potential sources capable of furnishing all labor, material, to provide TURNKEY WAREHOUSING SERVICES Please Check ALL that apply to your company Large___ Service Disabled Veteran owned Business ( SDVOSB)____ Veteran Owned Small Business (VOSB)___ 8(a)___ HUBZONE_____ Women Owned____ Small Business (SB)______ SCOPE OF WORK The contract is to provide the VHA with all warehousing services necessary and ensure continuity of access to, and delivery of, VA procured healthcare supplies (including Personal Protection Equipment [PPE], such as masks, isolation gowns, etc.) to Veterans. The Contractor is to safeguard all government healthcare supplies and equipment that may be housed in the Contractor location. In support of this initiative, the contractor shall provide a full range of logistical support services and warehouse operations such as receiving, inventory management, staging, and delivery for VA Warehousing in support of the Hampton VA Medical Center. The Contractor shall receive, oversee, process, store, and repackage property if needed (e.g. medical supplies and equipment) and schedule deliveries and pickup among other tasks. Contractor shall un-package, store, repackage, and deliver property to the identified location. This includes movement from one location to another, receipt of new deliveries, and relocating property. All deliveries will be inspected and accepted by VA employee prior to storage in contractor facility The warehouse facility shall be owned the contractor and shall be located within a 10-mile radius and 12 minutes driving distance of the Hampton VA Medical Center, 100 Emancipation Drive, Hampton, VA 23667. The Contractor shall have storage facilities enough to contain VA items in secure and climate-controlled conditions that will preserve the operability of the items stored. Contractor shall comply with all applicable Federal, State, local and industry safety, i.e., OSHA, Department of Labor (DOL), and health standards, regulations and statutes pertaining to the operation of the warehouse and/or distribution of commodities, including healthcare supplies, identified herein. The facility must be kept clean and uncluttered (i.e. no visible dust on products), cleaned at least once weekly to avoid contamination. VA equipment is to be wrapped with stretch wrap and covered for protection against damage. Contractor is to manage pest control; the facility is to remain free of insects, rodents, and other vermin. Contractor shall be responsible for relocating VA identified supplies from the current location to Contractor s facility. The address for the current location is Copeland Industrial Park,2100 Aluminum Avenue, Hampton VA 23661. Contractor shall be able and capable to receive and process an average of 20 pallets from Monday through Friday, weekly, monthly and on a year-round basis. The Contractor shall have the means to pick up VA items from VA facility sites, deliver those items to the Contractor s storage facility, and have the means to deliver stored items to VA facilities as directed. To properly receive and deliver items the Contractor s facility must have a functional receiving dock. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Transportation vehicle used to deliver products should complement the dock configuration so products are off-loaded efficiently, and products removed from the truck/transportation vehicle by the contractor with contractor material handling equipment; no government furnished equipment will be provided. Contractor shall provide delivery of Medical/Surgical Supplies/Equipment from the warehouse facility to the medical facility listed in this contract. Delivery will be needed in emergency and non-emergency cases, as needed and requested by the VA. Regular/routine deliveries, after proper notification utilizing agreed upon method, are to be made Monday through Friday, next business day. Routine deliveries are to be made during normal business hours. A standard delivery will consist of up to 10 pallets. Emergency Deliveries are to be made within four hours of request. If the VA requests an emergency item, and it can be added to the regular delivery, the contractor shall add the item to the regular delivery for a single, regular delivery fee. If the VA requests an emergency delivery outside of the regular delivery timeframe, the contractor shall have the capability of delivering supplies 24 hours a day, 7 days a week on an emergency basis. It is anticipated this will occur rarely. At the request of the VA, supplies and equipment may be available via will call. Will call orders may be picked up by government employees identified by the VA COR. Contractor shall maintain an electronic database of all merchandise stored and cross reference this data with VA IFCAP numbers. Information shall contain item description, stock number, case quantities on hand, packaging multiples, vendor information, quantity per pallet, and pallet count. Contractor shall provide and maintain an up-to-date web-based inventory management system that can be accessed by key VA personnel. The web-based inventory system is subject to the approval of the VA and must comply with all federal and VA IT policies and requirements. For example, it must have a username and password protection. Contractor shall provide an electronic mechanism to request all medical/surgical supplies/equipment for usage at Hampton VA Medical Center. This tool is also subject to the approval of the VA and must comply with all federal and VA IT policies and requirements. Access Control Log: All individuals (contractor personnel or VA Employee) are to sign-in and sign-out when accessing space where VA supplies or equipment are stored. A copy of the log is to be provided to the COR on a monthly basis. Log is to be made available on demand if requested. Contractor shall provide full access for VA personnel for warehouse inspection during normal business hours (8:00AM - 4:30PM, Monday - Friday). In addition, access via individual keyed entry to the supply/products shall be available 24/7. If emergency access is required, the VA will ensure appropriate communication will take place with the contractor. Contractor shall provide complete warehouse management services for an average of 100 pallets for 50-line items, with expansion capabilities up to a maximum of 250 pallets. A standard pallet is 40x48 inches, with a maximum height of 7 feet (approximately 86.5 cubic feet per pallet) If your company is interested in performing these services, please notify our office of your intent. In response, please include the following: (a) a positive statement of your intent to submit a quote as a prime contractor (capability statement); (b) evidence of experience in work similar in type and scope to include contract numbers, project titles, dollar amounts, points of contact and telephone numbers; (c) provide FSS/GSS Contract # if applicable. If any teaming or subcontracting possibilities are contemplated, please provide subcontractor s name and breakdown of labor. Responses to this notice should also identify whether or not the firm falls into any of the socioeconomic categories listed above. Your response is required by: Tuesday December 22 @ 2:00pmEST All capable Service Disabled Veteran Small Businesses are encouraged to respond. The Government will not pay for any information solicited. All of the above must be submitted in sufficient detail via email to: leah.trossen@va.gov
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/6afec33a6506453e9e33132b785458b4/view)
- Place of Performance
- Address: Hampton VA Medical Center
- Record
- SN05874762-F 20201217/201215230145 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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