Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 21, 2021 SAM #6993
SOLICITATION NOTICE

S -- Excess of Furniture from Goodfellow Campus

Notice Date

1/19/2021 1:09:46 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

562111 — Solid Waste Collection
 

Contracting Office

VBA FIELD CONTRACTING (36C10E) WASHINGTON DC 20006 USA
 

ZIP Code

20006
 

Solicitation Number

36C10E21Q0021
 

Response Due

2/2/2021 9:00:00 AM
 

Archive Date

03/04/2021
 

Point of Contact

Contracting Officer, Stephanie French, Phone: 814-860-2117
 

E-Mail Address

Stephanie.French@va.gov
(Stephanie.French@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

36C10E21Q0021 Page 19 of 19 COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C10E21Q0021 Posted Date: January 19, 2021 Original Response Date: February 2, 2021 Current Response Date: February 2, 2021 Product or Service Code: S205, Housekeeping Trash/Garbage Collection Set Aside: Service Disabled Veteran Owned Small Business (SDVOSB) NAICS Code: 562111, Solid Waste Collection Contracting Office Address The Department of Veterans Affairs Veterans Benefits Administration Acquisition Division 1800 G. Street N.W. Washington, DC 20006 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02, dated November 23, 2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 562111, Solid Waste Collection, with a small business size standard of $41.5 Million. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses. Offerors must be a verified SDVOSB in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award. The Department of Veterans Affairs, Veterans Benefits Administration, Acquisition Division is soliciting quotations from Service Disabled Veteran Owned Small Businesses to provide the excess and disposal of furniture and equipment from the Department of Veterans Affairs, Veterans Benefits Administration, St. Louis, MO Records Management Center (RMC), Buildings 104, 104E, and 102E, 4300 Goodfellow Blvd., St. Louis, MO 63120. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. All interested companies shall provide quotation(s) for the following: Performance Work Statement (PWS): RMC Excess & Disposal, Veterans Benefits Administration (VBA) St. Louis, MO Records Management Center (RMC) 1. OVERVIEW: 1.1 The Records Management Center (RMC) has relocated to the St. Louis Regional Office (RO). The RMC requires the excessing and disposal of items to include furniture, equipment, etcetera located in 3 separate locations at the Goodfellow campus located at 4300 Goodfellow Blvd, St. Louis, MO 63120. This work should begin within the March 1, 2021 through March 12, 2021 timeframe and shall be completed no later than 5 business days after the commencement of services. This timeline is subject to change based on the RO s availability and by necessity. The items to be disposed of are in Buildings 102E, 104E, & 104. 2. PLACE OF EXCESS: Department of Veterans Affairs Records Management Center Buildings 104, 104E, and 102E 4300 Goodfellow Blvd. St. Louis, MO 63120 3. SCOPE OF WORK: 3.1 All excessing and disposal services are required to cover the entire disposal service. All quantities of excessing are subject to slight changes. 3.2 A site visit will be allowed prior to the closing date and time of the solicitation upon request. Please contact Kelly Layton, Kelly.Layton@va.gov, and Gregory Bayus, Gregory.Bayus@va.gov, to set up a site visit. 3.3 A post-award site visit is required to verify furniture, equipment, inventory, etcetera. It shall be scheduled with the points of contact listed in Section 7. below within (seven) 7 working days of contract award. 3.4 The contactor shall supply all materials, tools, necessary supplies, and equipment to complete the excessing and disposal of identified items. 3.5 It will also be the responsibility of the Contractor to determine the number and size of the containers needed to excess and dispose of these items. 3.6 The Contractor is responsible for removal and disposal of all excessed items off site and all costs associated with this shall be included in your quote. 3.7 The St. Louis RO has already reviewed the current furniture and equipment. All furniture is deemed past its useful life and therefore can be disposed of by the contractor. 3.8 The Contractor will arrange to take the excess items offsite by either the use of dumpsters or by taking the items to the local landfill. 3.9 The VBA must document each item that is being excessed. Therefore, a VBA employee will work with the contractor to record all excess items before they are removed offsite. 3.10 The Contractor will have access to the personnel elevator in Building 102E and loading docks in Building 104. NOTE: Installation of a trash-chute will not be allowed. 3.11 The Contractor shall be responsible for any damage not previously noted which is caused due to the excessing process. 3.12 All contractor generated trash must be removed from all locations by the final day of the disposal. 3.13 Upon completion of the project, the Contractor shall schedule an inspection by the VBA POC s listed in Section 7. below for acceptance. 3.14 Empty containers must be picked up no later than 2 business days after the final disposal date unless previous arrangements have been made. 3.15 Prior to work proceeding, a site-specific safety plan must be developed by the contractor and submitted to the VBA for GSA approval. 3.16 The VA POC s shall be notified of any paper documents or electronic media devices (such as CD s, DVD s, hard drives, thumb drives, etc.) that are found during the excessing process within 24 hours of items being located. These documents and electronic media devices shall be collected, given to the VA POC and reviewed by the VA Records Management Officer. The contractors are not authorized to dispose of any paper or media devices. 4. PERIOD OF PERFORMANCE: 4.1 Established work hours for excessing equipment shall be from 8:00am to 4:30pm Monday through Friday. Excessing shall take place during these normal business hours and must be coordinated in advance with the VBA and the General Service Administration (GSA). 4.2 No work shall be performed on officially designated federal holidays. Extenuating circumstances, such as weather, may also limit access to the facility. 5. PRICING:   5.1    Pricing submitted shall include:   a. Personnel Costs b. Equipment /Material Costs c. Disposal Costs d. Separate line item for excessing of a forklift 5.2 No provisions have been made for overtime or shift premium pay. If overtime is required, no additional cost shall be incurred. 5.3 A list of items to be excessed is included in Attachment 1- Goodfellow Equipment Inventory. 6. SPECIFICATIONS: 6.1 Equipment: Contractor shall furnish dollies, hand trucks, book-carts, typewriter/computer carts, cartons, packing supplies, and any other type of equipment commonly used for relocation services. Hand trucks, dollies and book carts MUST have soft rubber wheels. NO metal or hard rubber wheels shall be used in the performance of this contract. 6.2 Vehicles: The Contractor shall furnish clean and mechanically sound vehicle(s) of sufficient size to accommodate the excessed items and properly licensed personnel to operate such vehicle(s). Vehicle(s) shall be in good repair and in compliance with all federal, state, and local laws and regulations for operation. The ordering agency may reject any vehicle that is determined not to be mechanically sound. However, failure to do so shall not release the Contractor from liability and from any damage caused by usage of such. The contractor shall obtain necessary clearances or permits, if any, which may be required by the local municipality. 6.3 Drivers: The Contractor shall ensure personnel are properly licensed and insured. The Contractor is responsible for all traffic tickets, parking violations, fines or citations received. 6.4 Scheduling and Protection: The Contractor shall: Make all arrangements for all services and facilities needed to accomplish disposal at original site(s) and new site location(s). This may include, but is not limited to, elevator service, access to building, and parking and loading facilities. This may be done through the building owner/manager and/or ordering agency. The Government will not be liable for the Contractor's failure to make adequate arrangements for any or all services and facilities needed for a move. Coordinate moving hours with the St. Louis RO and GSA. Furnish padding, plywood, Masonite, heavy gage plastic and/or other protective material for the protection of the interior of the buildings and floors. Contractor shall take care not to cause damage to the elevator car, doors, control panel, etc. A walkthrough of the areas, stairwells, floors, and elevators will be conducted to record the condition before any moving takes place. Contractor shall schedule this walkthrough with the VA POC s listed in Section 7. Be responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with the contract requirements. 6.5 STANDARD COMPONENTS: Supply all planning documents, lists, procedures and perform all services necessary to provide excess and disposal services. Provide all planning, oversight, labor, materials, and equipment necessary to accomplish the work. Furnish all vehicles, insurance, fuel, driver, supervision, maintenance, equipment, and operating supplies/services, and perform all services necessary to provide excessing and disposal services. Ensure that its firm and staff maintain any generally required professional certification, accreditation, license, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. The Contractor shall furnish and maintain, in a fully functional manner, a mobile cellular communication system. This telephone system shall be used by the Contractor's on-site supervisors to instantly communicate with the VA POC s. Mobile telephone numbers shall be provided to the POC s listed in Section 7. no later than five (5) days after award. The contractor will immediately notify the VA POC s of any changes in any of these telephone numbers. 6.6 SECURITY REQUIREMENTS: The Contractor shall comply with all security requirements and directions provided by the VA St. Louis RO. During all visits by the contractor project manager, any supervisors, and any employees, the VA St. Louis RO will escort them during the visit(s). The contractor project manager and/or supervisor are responsible for the behavior and whereabouts of their employees while on site. The Offeror shall be responsible for confining his crew and work to the designated project areas. e. The VA POC s shall be notified of any paper documents or electronic media devices (such as CD s, DVD s, hard drives, thumb drives, etc.) that are found during the excessing process within 24 hours of items being located. These documents and electronic media devices shall be collected, given to the VA POC and reviewed by the VA Records Management Officer. The contractors are not authorized to dispose of any paper or media devices. 7. POINTS OF CONTACT: 7.1 Move Coordinator: To be provided upon award. 7.2 St. Louis RO Point of Contact: To be provided upon award. 7.3 VA Project Engineer: To be provided upon award. 7.4 GSA Point of Contact: To be provided upon award. 8. DELIVERABLES: Deliverable No. Description Requirement Deliver To PWS Paragraph 8.1 Post-Award Site Visit Scheduled Contractor is required to schedule a post-award site visit to verify furniture, equipment, inventory, etcetera. Schedule with POC s listed in Section 7 within 7 working days of contract award. 3.3 8.2 Inspection Upon Completion of Service The contractor shall be responsible for scheduling an inspection upon completion of service Schedule with POC s listed in Section 7 upon completion of service. 3.13 8.3 Safety Plan A site-specific safety plan must be developed by the contractor and submitted to the VBA for GSA approval. POC s listed in Section 7 within 10 working days of contract award. POC s will coordinate review with GSA. 3.16 8.4 Walkthrough Scheduled A walkthrough of the areas, stairwells, floors, and elevators will be conducted to record the condition before any work begins. Schedule with POC s listed in Section 7. 6.4 e. 8.5 Mobile Cellular Communication System Contractor shall furnish and maintain, in a fully functional manner, a mobile cellular communication system. This telephone system shall be used by the Contractor's on-site supervisors to instantly communicate with the VA POC s and other parties. Mobile numbers provided to POC s listed in Section 7 within 5 working days of contract award. 6.5 e. B. Price/Cost Schedule: ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB __________________ __________________ The contractor shall provide all supplies, services, equipment, tools, labor, facilities, transportation, and supervision to excess and dispose of furniture and equipment at the Veterans Benefits Administration (VBA) St. Louis, MO Records Management Center (RMC) s Goodfellow Campus in accordance with the attached Statement of Work. PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection 0002 1.00 JB __________________ __________________ OPTIONAL TASK FAR 52.217-7, OPTION FOR INCREASED QUANTITY SEPARATELY PRICED LINE ITEM (MAR 1989), MAY BE EXERCISED EITHER AT THE TIME OF CONTRACT AWARD OR ONE TIME DURING THE PERIOD OF PERFORMANCE OF THE CONTRACT. WORK SHALL NOT COMMENCE UNTIL, AND UNLESS, A FORMAL MODIFICATION IS ISSUED BY THE CONTRACTING OFFICER. The contractor shall provide all supplies, services, equipment, tools, labor, facilities, transportation, and supervision to excess and dispose of one (1) forklift at the Veterans Benefits Administration (VBA) St. Louis, MO Records Management Center (RMC) s Goodfellow Campus in accordance with the attached Statement of Work. PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection GRAND TOTAL C. Clauses and Provisions: The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JUN 2020) (ADDENDUM TO FAR 52.212-1 Instructions to Offerors Commercial Items ) All offers must include: Solicitation number for this requirement: 36C10E21Q0021 Name, address, telephone number, DUNS number of Offeror Offeror POC information to include: name, title, telephone number and email. Completed Price/Cost Schedule in Section B. above to include Unit Price, Total Amount, and Grand Total. Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor s package being determined to be incomplete. Acknowledgement of any solicitation amendments A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration. The following provisions are incorporated into 52.212-1 as an addendum to this contract. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.217-5 Evaluation of Options (JUL 1990) (END OF ADDENDUM TO FAR 52.212-1) FAR 52.212-2, Evaluation Commercial Items (OCT 2014). Offers will be evaluated on price only. Award will be made to the lowest priced Offeror. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (OCT 2018) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) (ADDENDUM TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS) Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. The following clauses are incorporated into 52.212-4 as an addendum to this contract: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.217-7 Option for Increased Quantity Separately Priced Line Item (MAR 1989) 52.247-34 F.O.B. Destination (NOV 1991) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) The following subparagraphs of VAAR 852.212-70 are applicable: 852.203-70 Commercial Advertising 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION) (End of clause) (END OF ADDENDUM TO FAR 52.212-4) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (NOV 2020) (DEVIATION) The following subparagraphs of FAR 52.212-5 are applicable: (b)(4) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (b)(22)(i), 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (b)(27) 52.222-3, Convict Labor (JUNE 2003) (b)(29) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (b)(30)(i) 52.222-26, Equal Opportunity (SEPT 2016) (b)(32) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (b)(35)(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (b)(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (b)(55) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (c)(1) 52.222-41, Service Contract Labor Standards (AUG 2018) (c)(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (c)(7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020) (c)(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Offeror shall list exception(s) and rationale for the exception(s). All quotations shall be sent via email to Stephanie French, Contracting Officer, Stephanie.French@va.gov . Submission shall be received not later than 12:00PM EST on February 2, 2021. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Stephanie French, Stephanie.French@va.gov no later than 12:00PM EST on January 27, 2021. ATTACHMENTS:
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/bc9913467ddd4130860daed5ff1de852/view)
 

Place of Performance

Address: Department of Veterans Affairs VBA St. Louis, MO Records Management Center (RMC) Buildings 104, 104E, and 102E 4300 Goodfellow Blvd., St. Louis 63120, USA

Zip Code: 63120

Country: USA
 

Record

SN05894505-F 20210121/210119230107 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's SAM Daily Index Page |