SAMDaily.us | SNOTE | J | Maintenance for a Government-owned Thermo Electron Collaborative Protein Technology Resource � Mass Spectrometry Unit � QE Plus and LC.

SAMDAILY.US - ISSUE OF JANUARY 23, 2021 SAM #6995
SPECIAL NOTICE

J -- Maintenance for a Government-owned Thermo Electron Collaborative Protein Technology Resource � Mass Spectrometry Unit � QE Plus and LC.

Notice Date: 1/21/2021 4:18:50 PM
Notice Type: Special Notice
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: NIH National Cancer Institute Rockville MD 20850 USA
ZIP Code: 20850
Solicitation Number: 75N91021Q00015
Response Due: 1/28/2021 12:00:00 PM
Archive Date: 02/12/2021
Point of Contact: William Neal, Phone: 2402765433, Megan Kisamore, Phone: 2402765261
E-Mail Address: william.neal@nih.gov, megan.kisamore@nih.gov
(william.neal@nih.gov, megan.kisamore@nih.gov)
Description: Title: ��Maintenance for a Government-owned Thermo Electron Collaborative Protein Technology Resource � Mass Spectrometry Unit � QE Plus and LC. Document Type:�� Special Notice Solicitation Number: ��75N91021Q00015 Posted Date:�� 01/21/2021 Response Date:�� 01/28/2021 Classification Code:� J066 � MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT NAICS Code:� 811219 � Other Electronic and Precision Equipment Repair and Maintenance ($22,000,000). � � � � � � � � � � � � � � � � � � � Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Bethesda, MD� 20892, UNITED STATES 1.0�� DESCRIPTION: The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Laboratory of Cell Biology (LCB), and Office of Acquisitions (OA), plans to procure, on a sole source basis, all labor, materials and equipment necessary to maintain and provide preventive maintenance for Thermo Electron LLC. and all related components and Software, excluding 3rd party integration hardware from Thermo Electron LLC. 1400 Northpoint Pkwy Ste 10 West Palm Beach, FL, 33407-1976, UNITED STATES. The response close date of this notice for this requirement is in accordance with FAR 5.203. This acquisition will be processed under FAR Part 12 � Acquisition for Commercial Items and will be made pursuant to the authority in FAR 13.106-1(b)(1)(i) using simplified acquisition procedures for commercial acquisitions and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code 811219 � Other Electronic and Precision Equipment Repair and Maintenance ($22,000,000). This will be awarded as a firm fixed price purchase order for severable services.� It has been determined there are no opportunities to acquire green products or services for this procurement. 2.0�� SCOPE The National Institutes of Health (NIH), National Cancer Institute (NCI) requires maintenance services for a Government-owned Thermo Electron Collaborative Protein Technology Resource � Mass Spectrometry Unit, QE Plus and LC. The Contractor shall provide all labor, material and equipment necessary to maintain and provide preventive maintenance for the government-owned UltiMate 3000 and Q Exactive Plus. These instruments are used to perform collaborative protein mass spectrometry analyses within the Mass Spectrometry Unit of the Collaborative Protein Technology Resource. All maintenance services shall be performed on-site in accordance with the manufacturer�s standard commercial maintenance practices below. � � � Equipment � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � Coverage � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �� Serial Number Q Exactive Plus Mass Spectrometer �� - �� UNITY ESSENTIAL SUPPORT PLAN-MSPEC-LC-MS � � � � � � � � � � � � � � � �� SN03634L UltiMate 3000 HPG-3400RS High Pressure M - UNTY ESSENTIAL PLAN CHROM LC DNX � � � � � � � � � � � � � � � � � � � � �� 8106487 UltiMate 3000 WPS-3000TRS Thermostatted� -� UNTY ESSENTIAL PLAN CHROM LC DNX � � � � � � � � � � � � � � � � � � � � � 6006469 UltiMate 3000 TCC-3000RS Rapid Separatio �� UNTY ESSENTIAL PLAN CHROM LC DNX � � � � � � � � � � � � � � � � � � � �� 8106588� 3.0 � � � � �� TYPE OF ORDER This is a Severable Firm Fixed-Price Purchase Order. � � � � � � � � � � � � � � �� 4.0 � � � � � � SPECIAL ORDER REQUIREMENTS 4.1 � � � � � � PREVENTIVE MAINTENANCE� The Contractor shall perform one (1) planned preventive maintenance visit during each performance period for each of the instruments.� Technically qualified factory-trained personnel shall perform all service.� Service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer�s latest established service procedures.� All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of each preventive maintenance inspection to assure optimum and efficient performance. 4.2. � � . � �� EMERGENCY SERVICE The Contractor shall provide on-site, emergency repair service during each performance period at no additional cost to the government. Emergency service shall be provided during normal business hours (8:00 am � 5:00 pm), Monday through Friday, excluding Federal Holidays. ��Upon receipt of notice that any part of the equipment is not functioning properly the Contractor shall, within seventy-two (72) hours, provide maximum on-site response by a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.� Emergency service calls shall not replace the necessity for planned preventative maintenance.� All labor and travel-related fees shall be included in the quoted price. 4.3�� REPLACEMENT PARTS � The Contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. Parts shall be new to original equipment specifications. Parts shall be delivered the next business day. 4.4�� SOFTWARE UPDATES/SERVICE � The Contractor shall provide Software Service and updates in accordance with the manufacturer�s latest established service procedures, to include telephone access to technical support for use of program software and troubleshooting of the operating systems, at no additional cost to the Government.� The contractor shall receive advance approval for the installation of all software updates and revisions from the Government.� Defective software shall be replaced/reinstalled at no additional cost to the government. 4.5�� SERVICE EXCLUSIONS The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water.� These repairs shall be the subject of a separate purchase order and shall not be performed under this purchase order. � � � � � � � � �� 4.6�� PERSONNEL QUALIFICATIONS� Service shall be performed by technically qualified factory-trained personnel All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this purchase order. 5.0�� PERIOD OF PERFORMANCE The period of performance shall consist of a base period of twelve (12) months, plus four (4) option periods, as follows: � Base Period: February 18, 2021 to February 17, 2022 Option Period 1: February 18, 2022 to February 17,2023 Option Period 2: February 18, 2023 to February 17, 2024 Option Period 3: February 18, 2024 to February 17, 2025 Option Period 4: February 18, 2025 to February 17, 2026 6.0 � � �� PLACE OF PERFORMANCE Onsite services shall be performed at the following location: � � � � � � � � � � � �� NIH, NCI, LCB �� 37 Convent Rive, Room 2140B �� Bethesda, MD� 20892 � � � 7.0 � � � �� PAYMENT The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls:� Prompt Payment (Jan 2017) FAR 52.232-25.� Highlights of this clause and NIH implementation requirements Highlights of this clause and NIH implementation requirements follow: I.�� Invoice Requirement A.� An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed.� A proper invoice is an ""Original"" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9.� If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice.� (See exceptions under II., below.)� Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor. Vendor/Contractor:� Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact). Remit-to address (Name and complete mailing address to send payment). Remittance name must match exactly with name on original order/contract.� If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice. Invoice date. Unique invoice #s for all invoices per vendor regardless of site. NBS document number formats must be included for awards created in the NBS:� Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number. Data Universal Numbering System (DUNS) or DUNS + 4 as registered in the Central Contractor Registration (CCR). Federal Taxpayer Identification Number (TIN).� In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice.� The VIN is the number that appears after the contractor�s name on the face page of the award document. Identify that payment is to be made using a three-way match. Description of supplies/services that match the description on the award, by line billed.* Freight or delivery charge must be billed as shown on the award.� If it is included in the item price do not bill it separately.� If identified in the award as a separate line item, it must be billed separately. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.* NOTE:� If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice.� A modification to the order or contract may be needed before the invoice can be submitted and paid. B.�� Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order.� If authorized, shipping costs must be� itemized.� Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt. C.�� The�Contractor shall submit invoice to the National Institutes of Health (NIH)/Office of Financial Management (OFM) via email at invoicing@nih.gov with a copy to the approving official, as directed below. The�Contractor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment on the website at https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files. The invoice shall be transmitted as an attachment via email to the address listed above in one of the following formats: Word, or Adobe Portable Document Format (PDF). The Contractor must submit only one invoice per email. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your invoice unless specified elsewhere in the contract or requested by the Contracting Officer. The Contractor shall submit a copy of the electronic invoice to the following Contracting Officer�s Representative/ Technical Point of Contact (TPOC): Contracting Officer�s Representative/ Technical Point of Contact (TPOC) Name- ___________________Email Address- For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx. Note: The OFM Customer Service is open Eastern Standard Time Monday � Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m. II�� invoice Payment A.�� Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events: The 30th day after the designated billing office has received a proper invoice. �� 2. The 30th day after Government acceptance of supplies delivered or services performed. B.�� The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended. III.�� Interest Penalties A.�� An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable. A proper invoice was received by the designated billing office. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition. �� 3.In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor. B.�� Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget. IV.�� PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (December 2013) �� A)�� Upon receipt�of accelerated payments from the Government,�the�Contractor shall make accelerated payments to its small�� business subcontractors under this contract, to the maximum extent practicable and prior to when�such payment is otherwise�required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.� �� B)�� The�acceleration of payments under this clause does not provide any new rights under the prompt Payment Act. �� C) Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including�� subcontracts with small business�concerns for the acquisition of commercial items. 8.0�� UNIQUE QUALIFICATIONS The Government-owned instruments and any attached peripherals use a technologically advanced method to analyze chemicals and to identify unknown samples. Thermo Electron North America has proprietary rights to the design and software utilized in these instrument(s). Thermo Electron North America is the only company with access to proprietary: performance verified component parts, spare parts, software, technical support, upgrades and engineering resources to maintain the original operating specifications for the Thermo Electron North America instruments. Thermo Electron North America Field Service Engineers (FSE�s) are the only company certified and factory trained engineers available to service these instrument(s), and are part of an organization that is ISO certified. The UltiMate 3000 and Q Exactive Plus are both highly-sensitive and precise instruments. As such, their maintenance requires factory-trained and company-certified engineers who are experts in the engineering and servicing of these pieces of equipment. As Thermo is the manufacturer of both instruments, their engineers are the only ones with the training and knowledge to quickly and correctly maintain and service these instruments. No other engineers have the expertise required to keep them operational. As these instruments are used for service to the CCR community, each day that they are not operable is a detriment to the mission of the NCI. As such, direct access (both via e-mail and telephone) to the service engineers is required to mitigate minor issues and implement quick solutions to maintain the instruments. Only Thermo can guarantee a 72-hour maximum response time for both instruments. Without direct access to the engineers and the guaranteed service times, the risk of having inoperable instrumentation is quite high. Thus, third-party service companies are also not a viable option, as they do not allow direct access to factory-certified engineers and cannot guarantee response times. 9.0�� SUBMISSION INSTRUCTIONS This notice is not a request for competitive quotation. However, if any interested party, especially small businesses, believes it can meet the above requirement, it may submit a capability statement, proposal, or quotation, which shall be considered by the agency. �The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow the NCI to determine if the party can perform the requirement. �Responses must be received in the contracting office by 3:00PM EDT, on January 28, 2021.� All responses and questions must be emailed to William Neal, Contracting Officer via electronic mail at william.neal@nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, Contractors must be registered and have valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM) through SAM.gov. Reference: 75N91021Q00015 on all correspondence.
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Place of Performance: Address: Bethesda, MD 20892, USA; Zip Code: 20892; Country: USA
Record: SN05896488-F 20210123/210121230102 (samdaily.us)
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J -- Maintenance for a Government-owned Thermo Electron Collaborative Protein Technology Resource � Mass Spectrometry Unit � QE Plus and LC.