SOURCES SOUGHT
65 -- Pyxis BD Medication Dispensing System Brand Name or Equal This is not a request for quote
- Notice Date
- 1/27/2021 11:24:53 AM
- Notice Type
- Sources Sought
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24421Q0249
- Response Due
- 1/26/2021 12:00:00 PM
- Archive Date
- 01/31/2021
- Point of Contact
- andrew.taylor@va.gov, Andrew Taylor, Phone: (724) 285-2533
- E-Mail Address
-
Andrew.Taylor3@va.gov
(Andrew.Taylor3@va.gov)
- Awardee
- null
- Description
- THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation. The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting the following minimum requirements and salient characteristics below for Brand Name or Equal, Medication Dispensing Cabinets. DEPARTMENT OF VETERAN AFFAIRS ALTOONA VETERANS AFFAIRS MEDICAL CENTER STATEMENT OF WORK Medication Dispensing Cabinets and Inpatient Pharmacy Inventory Management System 1.0 SCOPE OF WORK: The Altoona Veterans Affairs Medical Center (VAMC) has an emergent requirement for Medication Dispensing Cabinets 2.0 BACKGROUND: Altoona VAMC requires the emergent purchase of Medication Dispensing Cabinets and Inpatient Pharmacy Inventory Management System to accommodate 10 specific patient care areas. Current systems cannot accommodate projected expansion required for forecasted emergent COVID-19 patient as well as expanded services required for secure, safe patient care. GENERAL TASK REQUIREMENTS The contractor shall provide all labor, equipment, tools, materials, supervisor and other items necessary to deliver and install the equipment. Contractor must have an existing installation at another VA medical center which includes: Server and equipment must have connection to existing VA network, utilizing VistA and PADE with provisions for connectivity to expected Cerner© applications. Existing installation must be functioning properly and to expectations for at least 90 days. 3.1 Installation: The following medication cabinets are to be installed in the following locations: LOCATION QTY Type/ Size Cabinet Additional Components BH 1 5 drawer med station Flex-lock refrigerator Double deep matrix drawers Patient profiling Urgent Care 3 6 drawer med station 7 drawer auxiliary station 4 door tower Flex-lock refrigerator External return big Med label module Patient profiling Infusion Clinic 1 2 drawer table-top Flex-lock refrigerator External return bin Med label module Patient profiling PACU 1 5 drawer med station External locking bin Med label module Patient profiling Surgery 2 Anesthesia Station Large external locking bin Flex-lock refrigerator Patient profiling Specialty Clinic 1 6 drawer med station Flex-lock refrigerator 4 MED 2 6 drawer med station 4 door tower Flex-lock refrigerator External Locking bin Med label module Patient profiling 5CLC 2 6 drawer med station 4 door tower Flex-lock refrigerator External Locking bin Med label module Patient profiling 6CLC 2 6 drawer med station 4 door tower Flex-lock refrigerator External Locking bin Med label module Patient profiling Installation shall take place on or before 90 days of contract award date as per discussion with COR. An implementation plan provided by the contractor is required within 30 days from contract award date. The following components are required for the workflow system: Secure narcotic storage Narcotic sealed cartridge system that allows secured storaged requiring no countback Barcode automation including bar code scanner Uninterruptible power supply Sealed keyboard Antimicrobial surfaces Electronic documentation Compatibility and integration with CPRS, VistA, BCMA, and Alaris IV pumps as well as any emerging or planned technologies withing the VA OIT architecture Integrated inventory management system for inpatient pharmacy automated formulary integration recommended PAR levels manage medications, including IV compound ingredients bar code scanning bar code labeling system for medications inventory utilization user access management facilitation of tech-check-tech integration with medication dispensing cabinets Integrated PC screen on cabinet with touch screen Fingerprint biometric capability Multiple cell cabinet configuration Cabinet and drawer height flexibility Various sizes of drawers Slide out platforms for lower cabinets shelves allowing for access for stocking/ restocking Various configurations of drawers within each cabinet Ease of changing drawers Ability to convert cells to high security drawers Alert to open appropriate drawer and compartment Internal, removable compartments within each drawer and various configurations Large drawers for supplies and large packaging (e.g. long acting injectibles, bottles etc.) Highly distinct location identification for product selection internal and external flexibiliy of location of return bin anesthesia work carts syringe printers for anesthesia work carts to allow labeling in clinic storage for oral meds, liquids, topicals, eyedrops, large and small volume IVs ability to have individual profile and non-profile configurations full user security with various access levels that can be configured by local administrators. track usage, missed doses, patient history and drawer inventory Anti-diversion software accessible by pharmacy administrators and any assigned managers installation of medication cabinets 24/7 remote support is required On-site service within 4 hours On-demand system training capabilities 3.2 The following software interface shall be configured on the system: Network connectivity between medication cabinets, server, and VA Network Inventory management software, server and VA Network Fully integrate Pharmacy Automated Dispensing Equipment (PADE) Complete integration and maintanence of all softwared and connectivity Integration of applicable billing software 3.3 Training: Multiple training for pharmacy and nursing staff shall be provided by the contractor. Multiple training opportunities shall be scheduled within an 8 hour day with times specified by the COR. At least 2 sessions will be offered during evening shift. Test and Acceptance: Contractor in conjunction to pharmacy and nursing designee shall test all equipment after installation. There will be at least one day of on-sight coverage to ensure equipment viability once all elements are installed and have gone live. The government shall accept equipment once installation, implementation and successful testing has been completed and approved. Warranty/Service Contract: All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation of equipment and completion of tests. All hardware will be installed and operational in accordance with manufacturer s specifications and VA IT requirements. 4.0 CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for the following: Assign a Project Manager upon award of contract. The Project Manager shall develop a project schedule and implementation plan. Contractor shall provide qualified and VA credentialed personnel to perform the installation of the items as noted in this SOW. Contractor shall schedule and coordinate the installation in agreement with the customer. The Contractor shall complete the install and configure all elements of the new system within the following hours: 8:00 AM and 4:00 PM, Monday thru Friday (no government holidays). Contractor shall be responsible for all system/software testing after installation and prior to government acceptance. Contractor is responsible for onsite training for approximately 1 day. Training times shall be coordinated with COR. Contractor is responsible to ensure all equipment to be installed meets VA standards. Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities. Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured. Contractors coming on station or working remotely will be required to take the VA Privacy and Information Security Awareness Program and the Privacy and HIPAA Training. Completed training certificates should be maintained by the COTR of this contract for audit purposes. Appropriate fingerprinting and background investigation is required. The vendor shall comply with the following VA Handbooks: (will be attached to Solicitation) VA Handbook 6500: Information Security Program VA Handbook 6550: Pre-Procurement Assessment for Medical Devices Records Management: The following standard items related to records generated in executing this contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21 , 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. 5.0 GOVERNMENT RESPONSIBILITIES: The Government shall provide the following: The authorized COR, will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project: Provide site access and escorts to the customer's location to where the equipment is located. Provide adequate space for the work to be performed. Provide the contractor with contact information and the necessary authorization to coordinate connectivity issues with applicable U.S. Government POC's. 6.0 CONTRACT ADMINISTRATION: The VISN 4 Veterans Administration Contracting Office is responsible for the sole administration for this contract. 6.1 Contract Administrator: Contract administrator shall be designated at time of contract award. 6.2 The Contracting Officer Representative (COR) will be identified by separate letter. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing clarification to the contractor, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. 6.3 The COR does not have the authority to alter the contractor's obligation under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes. 7.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) The services, although not directly supervised, shall be reviewed by the Department of Veterans Affairs staff to ensure contract compliance. The contractor's performance will be evaluated in accordance with FAR 42.15. Contract monitoring reports will be prepared by the Contracting Officer's Representative (COR) and maintained in the contract file. In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Contractor Performance Assessment Reporting System (CPARS). The VAMC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail from the Focal Point thru the following website address webptsmh@navy.mil when the contractor is registered in CPARS. The contractor must be registered to access and review its evaluation and/or provide a response. Request for Information - Instructions The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 1000 employees). Please answer the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If not, Can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. Does your company exceed 500 employees Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; Obtained an individual or class waiver? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items"" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to Andrew.Taylor3@va.gov no later than, 03:00 PM Eastern Standard Time (EST) on February 02, 2021. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Andrew Taylor. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.sam web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at andrew.taylor3@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/b708e6c50ca14c75bc67f8edcfaa2ad7/view)
- Place of Performance
- Address: James E. Van Zandt VA Medical Center - Altoona 2907 Pleasant Valley Blvd Altoona PA 16602 16602, USA
- Zip Code: 16602
- Country: USA
- Zip Code: 16602
- Record
- SN05901915-F 20210129/210127230117 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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