SOLICITATION NOTICE
J -- Uninterrupted power source
- Notice Date
- 2/5/2021 12:48:17 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24221Q0367
- Response Due
- 2/26/2021 7:00:00 AM
- Archive Date
- 04/27/2021
- Point of Contact
- Mariangie Rivera, Contract Specialist, Phone: 518-626-5000 x 66375
- E-Mail Address
-
Mariangie.Rivera@va.gov
(Mariangie.Rivera@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- Attachment 1: Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-04 (eff. 01/19/21) VAAR Update 2008-27 (eff. 12/23/20). This solicitation is set-aside for SDVOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $6.5 Million. The FSC/PSC is J059. The Department of Veterans Affairs NCO 2 113 Holland Ave Ext. Albany, NY 12203 is seeking to purchase full service and preventative maintenance for uninterruptable power supply at both East Orange and Lyons campuses. All interested companies shall provide quotations for the following: Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 LYONS UPS 1 ANNUAL 0002 LYONS LABOR HOURS HR 0003 EAST ORANGE UPS 2 SEMI-ANNUAL 0004 EAST ORANGE LABOR HOURS HR Base Year Total $ 1001 LYONS UPS 1 ANNUAL 1002 LYONS LABOR HOURS HR 1003 EAST ORANGE UPS 2 SEMI-ANNUAL 1004 EAST ORANGE LABOR HOURS HR Option Year 1 Total $ 2001 LYONS UPS 1 ANNUAL 2002 LYONS LABOR HOURS HR 2003 EAST ORANGE UPS 2 SEMI-ANNUAL 2004 EAST ORANGE LABOR HOURS HR Option Year 2 Total $ 3001 LYONS UPS 1 ANNUAL 3002 LYONS LABOR HOURS HR 3003 EAST ORANGE UPS 2 SEMI-ANNUAL 3004 EAST ORANGE LABOR HOURS HR Option Year 3 Total $ 4001 LYONS UPS 1 ANNUAL 4002 LYONS LABOR HOURS HR 4003 EAST ORANGE UPS 2 SEMI-ANNUAL 4004 EAST ORANGE LABOR HOURS HR Option Year 4 Total $ Base Year and all Option Year Total: $ Statement of Work Title of Project: Uninterruptable power supply maintenance at both East Orange and Lyons campuses. Background: Required to provide uninterrupted power to critical equipment incase of power loss. Scope of Work: East Orange: Contractor shall provide all labor, materials and equipment necessary for a semi-annual preventive maintenance program to maintain battery systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required. Lyons: Contractor shall provide all labor, materials and equipment necessary to perform annual preventive maintenance of UPS. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved by the COR prior to any work commencing GENERAL INFORMATION Lyons: Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 13, Room 4A, Ext. 4270. East Orange: Upon arrival to perform service, Contractor to report to Electric Shop Foreman, Bldg. 1, Room B-155, Ext. 1581 GENERAL REQUIREMENTS OPERATIONAL INSPECTIONS Equipment List: East Orange: IRM: BLDG. 1-109 IRM TELECOM ROOM BATTERY BACKUP BLDG. 1-109, - TWO (2) EATON POWERWARE MDL 9390 80KW uninterrupted power supply Lyons: All equipment is in Bldg. 10. Devices shall be included as follows. Power Module Ancillary devices PDU/PDR/RPP/STS Sealed Battery System and Non-Eaton equipment (MVS) Eaton UPS Eaton DC Eaton PDU/PDR/RPP/STS and Non Eaton Equipment (MVS) C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES D. Hours of Work: Lyons: All work to be performed 7:30 AM to 3:30 PM, Monday through Friday excluding Federal Holidays. East Orange: All work to be performed 8:00 AM to 4:30 PM, Monday thru Friday excluding Federal Holidays. Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR E. Period of Performance This is a base year with four provisional option years to service East Orange semi-annually scheduled for October and April. Lyons is an annual scheduled visit for July. F. CHANGES TO STATEMENT OF WORK Any changes to this statement of work shall be authorized and approved only through written correspondence from the Contracting Officer. G. REPORTING REQUIREMENTS East Orange & Lyons Contractor shall provide a copy of service report to the COR. Report shall include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. H. PM Procedures East Orange: Contractor shall perform the following: Contractor shall measure and record individual on line unit/cell and total string float voltage using a calibrated digital volt meter with two (2) decimal place capability. Contractor shall measure and record individual unit/cell and total string AC ripple voltage. Contractor shall measure and record AC ripple current. Contractor shall measure and record battery jar and ambient room temperature. Contractor shall record the following uninterrupted power supply readings. a. ADC output voltage and current. b. AC input voltage and current c. DC Float voltage and current. Contractor shall perform visual inspection of the following. a. Cell post, inter-cell/unit connectors, cables and associated hardware. b. Cell covers, jars, post seals, jar/cover, seals, pressure release valve. c. Battery racks/cabinets, associated components and hardware. Contractor shall clean all cells, racks/cabinets and provide corrosion control where necessary. Contractor shall inspect battery room for all safety requirements as per 1EEE Std 450-1995 and OSHA regulations. Contractor shall provide Inspection report consisting of all data record during the inspection. a. Recommendations and observations. b. Maintenance repair costs. Lyons: Contractor shall perform annual testing, maintenance, cleaning and calibration of uninterrupted power supply according to NFPA, VA and Manufacturers standards and specifications I. CONTRACTOR EXPERIENCE REQUIREMENTS OSHA 30 Hour Safety Training Card. Qualifications of contractor: minimum two years of experience in the trade. The contract period of performance is for the Base Year 03/01/2021 through 02/28/2022 with four provisional option years. Place of Performance/Place of Delivery Address: 385 Tremont Ave E. Orange, NJ Postal Code: 07018-1095 Country: UNITED STATES Address: 151 Knollcroft Lyons, NJ Postal Code: 07939-5001 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JUN 2020) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number 36C24221Q0367; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; Remit to address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments; Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Addendum to FAR 52.212-1 - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.217-5 Evaluation of Options (JUL 1990) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008 (End of Addendum to 52.212-1) 52.212-2 Evaluation-Commercial Items (OCT 2014) The following are the decision factors: The following factors shall be used to evaluate quotations: Technical capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Contractor shall provide a maximum 5-page capability statement demonstrating their ability to meet all of the requirements of the statement of work. OSHA 30 Hour Safety Training Card Qualifications of contractor: minimum 2 years of experience in trade Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Past performance: Contractor must provide three references for contract of similar scope and magnitude to be evaluated. The Contractors Past Performance shall also be reviewed in CPARS/PPIRS; Individuals with no past performance shall receive a neutral rating for this evaluation factor. Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions- Will not be accepted Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding the Micro-Purchase Threshold (MPT), and quotations of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. FAR 52.212-3, Offerors Representations and Certifications Commercial Items (JAN 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 852.203-70 Commercial Advertising 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submission of Payment Requests. 852.270-1 Representatives of Contracting Officers. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2021) The following subparagraphs of FAR 52.212-5 are applicable: The Contractor shall comply with the FAR clauses in this paragraph that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.204-14 Service Contract Reporting Requirements (OCT 2016) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Post Award Small Business Program Rerepresentation (NOV 2020) 52.222-19 Child Labor--Cooperation with Authorities and Remedies [JUL 2020] [(DEVIATION)] 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (OCT 2020) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) The Contractor shall comply with the FAR clauses in this paragraph, applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55 Minimum Wages Under Executive Order 13658 (NOV 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (End of clause) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation. The Wage Determination for these localities are: Somerset County Wage Determination No.: 2015-4209 Revision No.: 14 Date Of Last Revision: 12/21/2020 23160 - Electrician Maintenance $36.84 + $4.22 = $41.06 Essex County Wage Determination No.: 2015-4211 Revision No.: 14 Date Of Last Revision: 12/21/2020 23160 - Electrician Maintenance $37.18 + $4.22 = $41.40 All quoters must submit the following: A Technical Capability Documentation Pricing Worksheet (Quote) Past Performance References All quotes shall be sent to NCO 2 Mariangie Rivera at Mariangie.Rivera@va.gov. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 AM EST. by Friday 02/26/2021 to Mariangie.Rivera@va.gov for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Mariangie Rivera is the Contract Specialist, 518-626-6246, Mariangie.Rivera@va.gov.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/792b3c721af34ee1813b0fe64458dcb4/view)
- Place of Performance
- Address: VA New Jersey Healthcare System 385 Tremont Ave E Orange, NJ 07018-1095 151 Knollcroft Lyons, NJ 07939-5001, USA
- Country: USA
- Country: USA
- Record
- SN05909453-F 20210207/210205230100 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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