SOLICITATION NOTICE
G -- USDA Forest Service (Region 6) Employee Assistance Program (EAP)
- Notice Date
- 2/12/2021 12:58:54 PM
- Notice Type
- Presolicitation
- NAICS
- 624190
— Other Individual and Family Services
- Contracting Office
- MT BAKER SNOQUALMIE NATIONAL FOREST EVERETT WA 98201 USA
- ZIP Code
- 98201
- Solicitation Number
- 1240BD21R0002
- Archive Date
- 09/30/2021
- Point of Contact
- Brian A. Johnson, Contracting Officer, Phone: (425) 783-6056
- E-Mail Address
-
brian.johnson3@usda.gov
(brian.johnson3@usda.gov)
- Description
- PLANNED CONTRACT TYPE Firm-Fixed-Price (FFP) Commercial Item Service awarded IAW Federal Acquisition Regulation (FAR) Subpart 13.5�Simplified Procedures for Certain Commercial Items. This subpart authorizes the use of simplified procedures for the acquisition of services in amounts greater than the simplified acquisition threshold (SAT) of $250,000 but not exceeding $7 million. The expectation by the USDA Forest Service is that the services requested by this solicitation, and provided by the vendor, are customarily used by the general public or by non-governmental entities for purposes other than governmental purposes. DEPARTMENT / AGENCY This contract will provide services to the United States Department of Agriculture (USDA) Forest Service in the states of Alaska, Oregon and Washington. INCUMBENT CONTRACTOR The current contractor awarded this contract is EAP Consultants LLC (dba ESPYR). ESPYR has provided EAP services to the USDA Forest Service over the past five years (April 2016 through March 2021). ESTIMATED NUMBER OF EMPLOYEES COVERED BY CONTRACT Four Thousand Eight Hundred Fifty (4,850). DURATION OF PROPOSED CONTRACT Base Year: ������ 04/01/2021 � 03/31/2022 Option Year 1:� 04/01/2022 � 03/31/2023 Option Year 2: 04/01/2023 � 03/31/2024 Option Year 3: 04/01/2024 � 03/31/2025 Option Year 4: 04/01/2025 � 03/31/2026 SET-ASIDE PROGRAM Unrestricted�large and small businesses will be considered for contract award. PURPOSE OF PROPOSED CONTRACT The purpose of this proposed contract is to award a single firm-fixed-price (FFP) service contract with a base year and four (4) option years to one (1) Employee Assistance Program (EAP) provider. The EAP provider will provide employee and family members support resources to include career/vocational, physical and mental/emotional, trauma, posttraumatic stress disorder (PTSD), financial/legal issues, anger management, depression, stress, grief, alcohol, family/parenting, marital/relationship and drug related problems that impact�or may impact�employee conduct and/or work performance. METHOD OF PROVIDING SERVICES This professional service encompasses EAP assessment (telephonic, live in-person or virtual platforms based on employee location and desire), referral counseling, and brief treatment (up to six (6) sessions); actual treatment is the employee�s responsibility. PRE-PROPOSAL CONFERENCE Not required. PROGRAM FAMILIARIZATION & ORIENTATION OF EMPLOYEES TO EAP CONTRACTOR The Contractor shall provide upon request, 1) Annual employee orientation sessions for every 250 employees; and 2) Managerial and supervisory orientation sessions annually for every 500 employees. All orientations shall be recorded and made available to all employees covered by the EAP contract. EVALUATION, DIAGNOSIS, REFERRAL AND MANAGEMENT CONSULTATION AND ASSISTANCE Upon request of an employee or supervisor, the Contractor shall provide local and in-person or virtual based on employee desire EAP assessment, referral counseling and brief treatment counseling services.� While the short-term counseling, within the provider�s area of competence may be needed, Federal Employees Assistance Program regulations and funding are intended primarily for diagnosis and referral.� The employee (or third party) is responsible for treatment costs. The Contractor shall make available to employees/supervisors a 24-hour, 7-day�week, toll-free access telephone number and have the ability to communicate with the USDA Forest Service via electronic computer network.� The Contractor shall provide TDD/TTY access if the need arises.� If services are requested outside of normal business hours (Monday thru Friday, 8:00 AM - 5:00 PM (Pacific Time)), the service must be offered at time of call.� Deferring a service by appointment during normal business hours may be made for non-critical/trauma services only. Services must be offered via virtual or Tele-Med�support under the same 24-hour, 7-day week criteria as outlined above. The Contractor shall provide website for online EAP information and tools.� The Contractor shall provide upon request of the employee or supervisor, a female or male counselor, one of which shall be fluent in Spanish.� If the employee/supervisor is not comfortable with the assigned counselor, at least an alternative provider shall be substituted.� Interpreters in other languages shall be made available upon request. The Contractor shall provide management consultation and referrals. The Contractor shall provide client follow-up and satisfaction surveys. SUBSTANCE ABUSE PROFESSIONAL SERVICES At least one principle or staff counselor shall be a Substance Abuse Professional (SAP) available to counsel employees covered by the commercial driver�s licensing requirements found at 49 CFR Part 382 and related Parts.� A SAP is a licensed physician (Medical Doctor or Doctor of Osteopathy); or a licensed or certified psychologist, social worker, employee assistance professional; or an addiction counselor (certified by the NAADAC or by the ICRC/Alcohol and other Drug Abuse).� A SAP shall have knowledge of and clinical experience in, the diagnosis and treatment of alcohol and controlled substances-related disorders.� The SAP shall provide employee and employer services as described in the U.S. Department of Transportation�s June 1995 publication entitled, �Substance Abuse Professional Procedures Guidelines for Transportation Workplace Drug and Alcohol Testing Programs�, or any updates thereto. QUARTERLY UTILIZATION REPORTS The Contractor shall provide quarterly and annual Statistical Reporting, including utilization and feedback to Forests on trends and employee satisfaction with counseling services, submitting reports to the Contracting Officer�s Representative (COR) or Government Technical Monitors (GTM).� These reports must be broken down by Forest and Pacific Northwest Research Station. PROGRAM MATERIALS AND LITERATURE The Contractor shall provide an employee promotional brochure annually for each employee. PROPOSED EVALUATION FACTORS FOR CONTRACT AWARD Technical Proposal (Quality�which will be evaluated based upon the offeror�s past performance record, number/range of specialists available, and trauma specialists available; Availability�which will be based upon the offeror�s ease of access, virtual access, and existing infrastructure; and overall Price, which includes the Base Year plus Option Years 1 through 4). Please be aware that the evaluation factors for award are subject to change and will be finalized in the formal solicitation when issued.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/beb7e3c08c594f16b9a613a389f031fd/view)
- Place of Performance
- Address: Portland, OR 97204, USA
- Zip Code: 97204
- Country: USA
- Zip Code: 97204
- Record
- SN05915834-F 20210214/210212230118 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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