SOLICITATION NOTICE
S -- New Base and Options Contract for Charleston VA and CBOC Janitorial Charleston
- Notice Date
- 2/22/2021 12:37:05 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24721Q0345
- Response Due
- 2/5/2021 12:00:00 PM
- Archive Date
- 03/07/2021
- Point of Contact
- Thomas.Nicholls@va.gov, Thomas Nicholls, Phone: 843-789-7566
- E-Mail Address
-
thomas.nicholls@va.gov
(thomas.nicholls@va.gov)
- Awardee
- null
- Description
- Question submission period will be available until Friday February 26th @ 1500 PM EST. A Site Visit/Walk through of Performance Areas is scheduled for Wednesday February 24th. Vendors interested in partaking in this VOLUNTARY must be at the Ralph H. Johnson VA Medical Center West Entrance (Emergency Department) NO LATER THAN 0905 AM EST. COVID PRECAUTIONS: Temperatures will be taken upon entry and masks are required. Masks are available at the entrance for those who do not have one. Please see the below responses to submitted questions and attachments. Fisher House Numbers pre-covid. We averaged: 66 checkouts per month 69.8 occupancy rate I m not sure if turnover rate would be the same as checkouts, but I calculated the total # of families per month @ 78.1 and Avg # of total guests in a month that would have to be cleaned up after @ 255 2. Can you please provide the square footage of different floor types (VCT, Carpet, Restroom tile, etc) so that we may incorporate that in the pricing model? See attachments 3rd Floor data BR (8) 2462 SF (carpet) RR (8) 627 SF 2nd Floor data BR (8) 2452 SF (carpet) RR (8) 628 SF 3. Is it possible to hire incumbent employees? YES 4. Who is the previous contractor? Hamhed LLC. 5. How many beds does the Fisher House have? 16 6. Are beds made in occupied rooms or only when there is a check out? Always made, ready for new guest 7. Prior to COVID-19, what was the average turn over in a given month? Waiting for FH data 8. In the Attendance section, starting pg 7 of 24, the shift schedule is for Fisher house correct? Yes (24hr service) 9. As found on pg 4 of 24, under contract objective, the shift schedule for the VCS and NFS is 1500-2330, Correct? yes Government Furnished Equipment: 10. Contractor will be provided daily use of equipment required to perform services, each shift POC will coordinate with COR or EMS shift supervisor for access to equipment and supplies. 11. What type of equipment will be provided for contractor use? Cart, Chemicals, cleaning materials (rags, mops, brushes, general housekeeping items) other items can be used with coordination with COR / EMS shift supervisor. 12. Will janitorial carts be assigned to contractor or will they be shared with EMS? YES (1 cart provided at each site) 13. Is there a government provided office onsite for the contractor to use? Fisher House Closet Work Space rm 105 Question: 1. Does the VAMC provide Covid 19 Testing of our employees working on this project? No 2. Quarantined Personnel, will the contractor be allowed to invoice for the hours personnel maybe quarantined? This should be part of the contingency plan and treated as part of the contractors sick leave plan. 3. Training Hours for Personnel hired to work the contract, is this considered contract work time? Yes, after initial awarding of the contract Who is the incumbent? HAMHED LLC. What is the annual value of the existing contract? $1,401,160.00 contract covered different scope of work and total SF How can a site visit be arranged? Will post date of visit/walkthrough with answers. Can a floor plan (s) be supplied? See Attachments 1. Is there an incumbent to this contract? If so, What is the name of the vendor? HamHed How much is the final year contract sum? $1.4 mil Are there any changes to the scope of work from the previous contract? YES (approximately 1/5 total SF of previous contract ) 2. There is a pest control task category, could provide a brief description of this task? Maintaining a clean sanitize environment, reporting all pest sighting to the COR or designee for tracking and treatment. 3. Is there any background investigation process required by this contract, such as PIV Card? YES 4. What is the processing timeframe for VA I.D. Badge for new staff members? 1 to 7 days 5. What kind of cleaning product supplies will the government provide? Wexford Labs chemicals, degreaser, cleaning cloths, mops, brooms(handles included),dustpans,20 floor scrubbers, scrubbing brushes/pads etc. 6. Are there a certain number of staff required for each shift schedule for the fisher house? Yes, 1 per shift 7. Can you confirm that 7 days a week services are required for all locations mentioned in the solicitation? 7 days/week @ Fisher House and NFS Kitchen, 5 days (M-F)@ VCS kitchen 8. Can you confirm that the fisher house requires at least 1 full time staff for each shift cycle. YES
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