SPECIAL NOTICE
J -- Ceiling Lift Maintenance
- Notice Date
- 3/1/2021 12:42:02 PM
- Notice Type
- Special Notice
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24721Q0418
- Archive Date
- 03/16/2021
- Point of Contact
- Brenda Carter, Contract Specialist, Phone: 205-554-2000 x3217
- E-Mail Address
-
brenda.carter6@va.gov
(brenda.carter6@va.gov)
- Awardee
- null
- Description
- THIS IS A SPECIAL NOTICE OF THE VISN 7 CONTRACTING NETWORK S INTENT TO SOLE SOURCE. NO HARD COPY OF THE RFQ IS AVAILABLE FOR DISTRIBUTION. This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(1) dissemination of information on proposed contract actions. The Government anticipates entering into sole source procurement with Handicare USA to provide Preventive Maintenance on 186 ceiling lifts (formerly Waverly Glen and Prism Medical Limited) at the Tuscaloosa VA Medical Center. The ceiling lifts are currently under warranty and Handicare USA is the only authorized provider/dealer. If the Ceiling Lifts are not serviced by Handicare USA or its authorized service agents, the warranty shall be void. SEE ATTACHED SOW This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. If no affirmative written responses are received by 11:00 AM CST, Thursday, March 4, 2021, an award will be made without further notice. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. Phone calls will not be accepted. All responses must be made in writing and directed to Brenda Carter at Brenda.Carter6@va.gov. STATEMENT OF WORK GENERAL: 1. The full service agreement shall provide all parts (excluding soft goods such as slings), on site labor, preventative maintenance, visual inspections with load testing as outlined below, and be certified to work on the Waverly Glen Ceiling Lifts, (186) Ceiling Lifts and (3) Floor Lift Units. Service calls will require product screening by the facility, following determination of the need for the service technician should be contacted through customer service. All repairs will be performed by a local service representative. Contractor shall provide loaner lifts and will be available on site to decrease down time and typical response time is within 48 hours. 2. Description: As a result of the service contract, veterans at Tuscaloosa VA Medical Center will receive care using the safest lifting equipment possible. Additionally, this contract will ensure that staff is performing their work assignments in a safe and injury free environment. To ensure that this has occurred to the satisfaction of the facility, the inspector will be required to provide a checklist outlining the actual service completed. This checklist will be provided to the Safe Patient Handling Coordinator for the facility as indicated below in Section B (Specifications). 3. Location of Services: The work will be performed in the buildings, specific floors and rooms where ceiling and manual lifts are located. These include Buildings 137, 135, 61, 146, 147, 149, 17 and 38. B. SPECIFICATIONS: The vendor shall provide the following services during the general inspection and preventative maintenance for track lift products: Visual Inspection 2X yearly (Ceiling Lift & Tract products): -The lift lifting tape shows no signs of fraying or breaking along its entire length -The stitching on the lift lifting tape where it connects to the carry bar shows no signs of fraying or breaking. -The sling(s) that will be sued shows no signs of unusual wear and tear. The straps of the sling that connect to the carry bar of the lift show no signs of fraying or breaking. Refer to specific sling instructions. -The airline tube that connects the hand control to the lift is not kinked, twisted, knotted, cut or damaged. -All the functions on the hand control work correctly (e.g. UP/DOWN/LEFT/RIGHT, etc.) -The brackets that hold the track in place on the ceiling are secure and do not move or appear loose. -There are no cuts, dents or sharp edges on the carry bar that may damage the straps of the sling. -Ensure the lift makes no unusual sounds when the carry bar is moved UP/DOWN or the lift is moved LEFT/RIGHT. -Ensure that there are end stops installed at each end of the track. -Ensure the lift moves freely along the entire length of the track. -Certify and record of lift inspection for inspector records. Preventative Maintenance 2X yearly (Ceiling Lift & Track products): -Complete all steps outlined above under Visual Inspection -Record then reset the PM lifts counter -Inspect complete lift operation -Inspect all power connections and record all power volts -Check and load test Batteries -Lubricate moving parts as needed -Clean all rails and trolleys within rails -Check strap limit switches -Certify and record of lift inspection for inspector records Load Testing to EN10535 standards 1X yearly (Ceiling Lift & Track products): -Tracks will be load tested to 1.25 times the safe working load; each track attachment will be pointed load tested. The deflection of the track will be measured and determined if it is acceptable to (EN10535) standards. -Lifts will be load tested per manufacturer s specifications -Inspect above ceiling attachments -Certify and record lift inspection for inspector records Weight Scale Testing and Calibration 1X yearly (Ceiling Lift & Track products): -Weight scales will be calibrated if the testing proves not to be accurate and then tested again once calibration is complete -Certify and record of weight scale testing The vendor shall provide the following services during the general inspection and preventative maintenance for floor lift products: Visual Inspection 2X yearly (Floor based products): -The sling (s) that will be used shows no signs of unusual wear and tear. The straps of the sling that connect to the carry bar of the lift show no signs of fraying or breaking. Refer to specific sling instructions. -The airline tube that connects the hand control to the lift is not kinked, twisted, knotted, cut or damaged. -All the functions on the hand control work correctly (e.g. UP/DOWN/LEFT/RIGHT, etc.) -There are no cuts, dents or sharp edges on the carry bar that may damage the straps of the sling. -Ensure the lift makes no unusual sounds when the carry bar is moved UP/DOWN -Inspection and cleaning of the casters and brakes of floor based products -Inspection of the structural integrity of the mast, lift arm and base -Inspection of the actuator for structural integrity, wear and looseness at lift arm -Certify and record of lift inspection for inspector records Preventative Maintenance 2X yearly (Floor based products): -Complete all steps outlined above under Visual Inspection in addition to: -Inspect complete lift operation -Check and load test Batteries -Lubricate moving parts as needed -Load test to maximum load of lift per manufacturer s specifications -Certify and provide record of lift inspection for inspector records C. HOURS OF WORK: The Typical response time for the service technician will be 48 hours. There will be loaner lifts on site to decrease down time and continuity of care.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/10f4f8df327e4b98a0722110288cad07/view)
- Record
- SN05929152-F 20210303/210301230120 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |