Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MARCH 03, 2021 SAM #7034
SOLICITATION NOTICE

J -- Essential Electrical Testing

Notice Date

3/1/2021 2:35:04 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22L (36C262) LONG BEACH CA 90815 USA
 

ZIP Code

90815
 

Solicitation Number

36C26221Q0402
 

Response Due

3/18/2021 10:00:00 AM
 

Archive Date

04/02/2021
 

Point of Contact

Peter Kim, Contracting Officer, Phone: (562) 844-7484
 

E-Mail Address

peter.kim33@va.gov
(peter.kim33@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.A. Project Title: Essential Electrical Testing 1.B. Description: Perform preventative maintenance on primary electrical substations located at VA San Diego Healthcare System. 1.C. Project Location: 3350 La Jolla Village Drive, San Diego 92161 1.D. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26221Q0402. 1.E. Set Aside: This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses IAW Public Law 109-461, 38 USC Section 8127 1.F. Applicable NAICS code: 238210, Electrical Contractors and Other Wiring Installation Contractors 1.G. Small Business Size Standard: $16.5 Million 1.H. Type of Contract: Firm Fixed Price 1.I. Period of Performance: Sunday Mar 21, 2021 1.J. Wage Determination: SCA Wage Determination No. WD 2015-5635, revision 14 2. Scope of Work. VA San Diego Healthcare System is seeking a contractor to perform scheduled preventive maintenance on primary electrical substations. 2.A. Summary of Work. 2.A.1. Schedule: All work must be performed on Sunday Mar 21, 2021 in conjunction with a scheduled power outage 2.B. Specific Tasks 2.B.1. Provide the necessary engineering service engineers, tools, equipment, PPE, personnel, training, required certifications and approved test equipment to inspect and test the electrical equipment listed in accordance with the manufacturers procedures and the National Electrical Testing Association for switchgear assemblies, switches, medium and low voltage circuit breakers, oil filled transformers, and protective relays Services shall be performed in conjunction with a scheduled power outage at the medical center. 2.B.2. Contractors must report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. 2.B.3. Work items, definitions, and references must comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive 1028, Electrical Power Distribution System. Below equipment shall be inspected and analyzed for repairs as needed: 2.B.4. Equipment to be inspected and tested: 2.B.4.A. Substation A & B, Room 118, Bldg. 1 Four (4) Medium Voltage Switches Two (2) 12000/480-277, 1500 kVA, OA Transformers Two (2) LSIG Circuit Breakers, Eaton 480 VAC, FP AR 2000 2.B.4.B. Substation C & D, Room 231, Bldg. 1 Four (4) Medium Voltage Switches Two (2) 1200/480-277, 1500 kVA OA Transformers Two (2) LSIG Circuit Breakers, Eaton 480 VAC, FP AR 2000 2.B.4.C. Substation E, Room 706, Bldg. 1 Two (2) Medium Voltage Switches One (1) 1200/480-277, 1500 kVA OA Transformers One (1) LSIG Circuit Breaker, Eaton 480 VAC, FP AR 3000 2.B.5. Infra-Red Scanning/Thermographic Survey shall be conducted before the shutdown, as well as, one (1) hour after restoring power to the listed substations. 2.B.5.A. Contractor shall use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections must be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. 2.B.5.B. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system. 2.B.6. System Function Tests: Provide function test for all equipment listed in this Scope of Work. 2.B.7. The Contractor must assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor must make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work. 2.B.8. Documentation: 2.B.8.A. A complete comprehensive engineering report of the work performed must be provided in writing to the VA within 7 calendar days after completion of work. Information shown in the report must be as following: § Company s name, addresses, telephone, & FAX numbers. § Name and signature of contractors who perform the maintenance and testing. § VA Work Contract Number, name and number of VA Contracting Officer. § Date and Time of work. § Copies of contractors valid licenses, professional and training certificates. § Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. § Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. § Descriptions of work items. § Test data. § Infra-red Images (in color) of all inspected equipment and infrastructure. § Reference materials such as equipment manufacturer s specifications, coordination study, etc. § Remarks on conditions of electrical equipment. List all deficiencies, if any. § Recommended corrective actions, if any. § All abnormalities will be specified in the report and any repairs shall not commence without the proper authority approval 2.B.8.B. Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and Images. 2.B.8.C. Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials must be included in the electronic version of the report, either through scanning or other means of electronic text import methods. 2.C. Contractor Qualifications. 2.C.1. Contractors must be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. 2.C.2. Contractors must be certified by the Inter National Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. 2.C.3. Contractors must have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience must include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances. 2.C.4. Contractors must have safety training either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification must be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications must be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer must certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work. 2.C.5. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property. 2.C.6. Contractor must have ready access to the latest versions of the following references: § NFPA 70, National Electrical Code. § NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. § NFPA 70E, Standard for Electrical Safety for the Workplace. § NFPA 110, Standard for Emergency and Standby Power System. § OSHA Standard 29 CFR 1910, Subparts I & S. § IEEE 242-2001: IEEE Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems § Inter National Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. § Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers. § VHA Directive 1028, Electrical Power Distribution System 2.C.7. Contractors must have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE must comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor must provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels must be visible on all instruments, test equipment, tools and PPE as appropriate. 2.C.8. Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. 2.D. The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin. 2.E. Changes. The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof. 2.F. Parking. It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 2.G. Identification Badges: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented. 2.H. Smoking is strictly prohibited on the grounds of any VHA facility. Per VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. 2.I. Insurance Coverage. 2.I.1. The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California and/or Nevada laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. 2.I.2. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. 2.I.3. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. 2.I.4. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. 3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-03 effective February 16, 2021. The following provisions and clauses apply to this solicitation and can be found in enclosure 1. 3.A. FAR 52.212-1, Instructions to Offerors Commercial Items 3.B. FAR 52.212-2, Evaluation Commercial Items 3.C. FAR 52.212-4, Contract Terms and Conditions Commercial Items 3.D. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders Commercial Items 3.E. VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 3.F. VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance 3.G. FAR 52.233-2, Service of Protest 3.H. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution 3.I. VAAR 852.233-71, Alternative Protest Procedure 4. Key solicitation milestones are: 4.A. A site survey will be conducted at 11am on Friday, March 5, 2021. Participants will meet in the main lobby of the medical center. Please email peter.kim33@va.gov to indicate that you are participating in the site survey. The site survey is not mandatory. 4.B. Submit any questions regarding this procurement via email to peter.kim33@va.gov no later than 10am Thursday, March 11, 2021. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at https://beta.sam.gov/. 4.C. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 2 via email no later than 10am Thursday March 18, 2021 to peter.kim33@va.gov. Ensure the following are completed and/or included in the offer packet: 4.C.1. Vendor Information 4.C.2. Acknowledgement of amendments 4.C.3. Concurrence/non-concurrence with solicitation terms, conditions, and provisions 4.C.4. Schedule of services 4.C.5. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/e01ed66d6444466b934307f3b91b37da/view)
 

Place of Performance

Address: 3350 La Jolla Village Drive, San Diego 92161, USA

Zip Code: 92161

Country: USA
 

Record

SN05929309-F 20210303/210301230121 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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