SAMDaily.us | PRESOL | R | Supervisory Executive Officer

SAMDAILY.US - ISSUE OF MARCH 06, 2021 SAM #7037
SOLICITATION NOTICE

R -- Supervisory Executive Officer

Notice Date: 3/4/2021 2:56:22 AM
Notice Type: Solicitation
NAICS: 81299 —
Contracting Office: USAID/ETHIOPIA ADDIS ABABA ETH
ZIP Code: 00000
Solicitation Number: 72066321R00010
Response Due: 4/4/2021 1:00:00 PM
Archive Date: 04/04/2021
Point of Contact: Annmarie McGillicuddy, Phone: 251111306033, Tamirate Fekadu, Phone: 251111306002
E-Mail Address: amcgillicuddy@usaid.gov, ftamirate@usaid.gov
(amcgillicuddy@usaid.gov, ftamirate@usaid.gov)
Description: I.�� GENERAL INFORMATION 1.�� SOLICITATION NO.: 72066321R00010 2.�� ISSUANCE DATE: March 05, 2021 3.�� CLOSINGDATE/TIMEFORRECEIPTOF OFFERS: April 04, 2021 (5:00pm Ethiopia�s local time.) 4.�� POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov. 5.�� POSITION TITLE: Supervisory Executive Officer 6.�� MARKET VALUE: $110,460 to $143,598 equivalent to GS-15. The final compensation will be negotiated within the listed market value based on the successful candidate�s salary history, work experience, and educational background. �Salaries over and above the top of the pay range will not be entertained or negotiated.� 7.�� PERIOD OF PERFORMANCE: For one year, with one-year option to renew. Estimated to start on 07/01/2021. The base period will be 07/01/2021 � 06/30/2022, estimated to start on 07/01/2021. Based on Agency need, the Contracting Officer may exercise (an) additional option period(s) for a time period for three years for the date(s) estimated as follows: Base Period:�� 07/01/2021 � 06/30/2022 Option Period 1:�� 07/01/2022 � 06/30/2023 8.�� PLACE OF PERFORMANCE: Addis Ababa, Ethiopia with possible travel as stated in the Statement of Work. 9.�� ELIGIBLE OFFERORS: U.S. Citizens.� �� For USPSC:� �� Be able to obtain facilities access level clearance. �� Be able to obtain a Department of State medical clearance.� �� Be willing to travel to work sites and other offices as/when requested. �� Employment is subject to funds availability and all the required approvals obtained.� 10.�� SECURITY LEVEL REQUIRED: Facilities Access. The final selected candidates must obtain both the appropriate security and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.� 11.�� STATEMENT OF DUTIES 1.�� General Statement of Purpose of the Contract: USAID/Ethiopia's Supervisory Executive Officer (S/EXO) oversees the key management structures and administrative processes that are necessary to achieve the Mission's objectives. The S/EXO manages the largest support office in the Mission, with a staff of 3 Americans and 22 FSNs, and a $10.5 million annual operational expense (OE) budget. The S/EXO is responsible for overseeing the provision of human resource, information technology, COVID mitigations, simplified procurement, travel, and programmatic logistics support to Mission and implementing partners' staff for both USAID/Ethiopia and USAID/Djibouti. The S/EXO develops internal management systems and implementation procedures; interprets USAID management regulations and directs their application; plans and directs the continuous evaluation of the Mission's organization, staffing, and services; collaborates on the proper placement of personnel; counsels employees on a wide range of subjects; and plans and conducts orientation for new USAID staff. S/he serves as the Mission's Unit Security Officer and Information System Security Officer, and plays a key role in the International Cooperative Administrative Support Service (ICASS) model, working closely with all service providers in the U.S. Embassy in Addis Ababa to ensure high-quality service delivery for USAID customers. The S/EXO is a member of the Mission's senior management team, reports directly to the Deputy Mission Director. The S/EXO is required to be certified as a C/AOR, and will be required to have roles in GLAAS, E2, FAITAS, and WebTA, and will be expected to travel regionally up to 15% of the time. Foreign Service Officers find serving in Ethiopia to be both professionally satisfying and career-enhancing.� 2.�� Statement of Duties to be Performed: Under direct supervision of the Deputy Mission Director or his/her designee, the Supervisory Executive Officer will perform the following duties: �� Advising the Mission Director and Mission Senior Management on internal Mission administrative matters requiring his/her action or attention and interacting with senior Mission and Post management to implement policies and procedures governing Mission operations, where Mission-specific guidance is not developed. �� Developing internal management systems and implementing procedures, including the establishment and maintenance of all USAID and Embassy COVID mitigation procedures and processes and a Mission directives system to supplement ADS policies and procedures to address any unique post-specific requirements. �� Evaluating the Mission�s organization, staffing, and services to ensure the efficient use of material and human resources and developing appropriate organizational structures and staffing strategies necessary to meet the program and operational requirements of the Mission. �� Manage the Mission�s workforce and Human Capital Management requirements including workforce planning and the National Security Decision Directives-38 (NSDD-38) process, recruitment, performance management, benefits and recruitment, foreign service assignment process, classification, training, policy interpretation related to human capital management, as well overseas benefits and allowances, and provide advice to Mission senior managers on staffing and workforce issues recommending actions and strategies to ensure maximum effective use of personnel. �� Counsel employees and their families on a wide range of subjects, including allowances, education, housing, medical support, career development, performance planning, substance abuse, onward assignments, and professional relations. �� Actively participating on Mission program activity teams. While this advice is focused primarily on the human capital and material resource aspects of achieving the Mission's development objectives, EXOs are also expected to provide general administrative advice to project teams beginning with the pre� planning stages, and through initiation, implementation, monitoring, evaluation stages, and ultimate project completion, regarding a variety of program implementation, monitoring and evaluation topics required to assure project management teams and implementing partners can meet project goals with resources on hand and to ensure that project activities are managed in compliance with USAID regulations. �� Collaborate with the Mission's Program and Technical Offices in formulating the annual budget resource requirements and administer the Mission's OE budget.� �� As appropriate, supply implementing partners with advice and guidance to help them operate effectively in the host country, including ensuring implementing partners are updated on security guidance issued by the Embassy's Regional Security Officer (RSO) and the USAID Office of Security's (SEC) Partner Liaison Security Office (PSLO). �� Execute operating expense and program-funded contracts, purchase orders, and Personal Service Contracts (PSC), including those for Cooperating Country Nationals (CCNs), USPSCs, and Third Country Nationals (TCN), in compliance with applicable Federal Acquisition Regulations (FAR) and Agency acquisition regulations and policies. �� Represent Mission oversight of administration of the ICASS program, collaborating closely with the Department of State (DOS), and other Agency management personnel to ensure efficient shared services implementation. �� Responsible �for planning, directing and reviewing of General Services Operations (GSO), identifying weaknesses in Mission GSO operations, and recommending/taking remedial actions; the Mission's Residential and Office General Services maintenance operations; the Mission's personal property acquisition, management, and disposal programs; the Mission's motor pool operations, including the vehicle life cycle replacement program, spare parts, driver training/safety programs, and routine maintenance; the Mission's acquisition and managemep.t of real property, including leasing, procurement, and disposal programs; the shipment and receipt of official commodities, supplies, and household effects, including importing, exporting, and customs clearances; local and international travel reservations and ticketing; ensure that all legal and regulatory requirements are met and managing the USAID Travel Management contract. �� As the primary representative of the Management Bureau (M) in a field post, the EXO serves as the officer responsible for oversight of Mission Information Technology (IT) management systems, including compliance with policies, guidance, and direction provided by M/CIO; managing IT requirements, budget and enterprise architecture; and serving as the Mission's Information System Security Officer (ISSO), �� As EXOs are responsible for electronic and/or paper record management systems, the EXO may be called upon to identify problems in Mission's current records management operations and design training programs to develop the skills and competencies of staffs charged with these responsibilities. �� Coordinate with Legal Officers and Controllers regarding implementation of the USAID� ethics program, related training, and the Office of Government Ethics (OGE) 450 and OGE 278 submissions. �� Serve as the Mission (Unit) Security Officer and, in collaboration with the Embassy RSO and the USAID Office of Security, ensure compliance with and oversee and implement security, health, and safety programs and procedures applicable to USAID personnel and facilities - collaborating closely with the appropriate DoS and USAID/W security, health and safety officials to ensure compliance with all security and safety requirements. �� Serve as USAID officer responsible for ensuring that USAID specific emergency response plans and procedures are fully compatible with Post plans and procedures. As required, coordinate closely with Post Management to administer logistics for emergency evacuations, lock down, and temporary Mission shutdowns �Serve as the COR for Mission�s Partner Liaison Security Office contract. �� Identify management vulnerabilities in Missions through formal Management Services Reviews and providing hands-on support in correcting deficiencies. �� Improve and expand technical subject matter expertise in BS-03. 3.�� Supervisory Relationship:� This position reports to the Deputy Mission Director. 4.�� Supervisory Controls:� Incumbent is expected to work with minimum direction and supervision. The need for quick responses in high profile, complex and often fluid situations requires the incumbent to exercise discretion and good judgment and operate with high levels of autonomy, responsibility, and authority. Work is evaluated for effectiveness of results and compliance with prevailing policies, regulations, directives, and objectives. The Supervisory Executive Officer is under the direct supervision of the Deputy Mission Director. The incumbent must be able to work well under pressure. 11.�� PHYSICAL DEMANDS: The work requested does not involve undue physical demands. Note: No in-person appointments or telephone calls will be entertained unless you are required to have more information about this solicitation. II.�� MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Offerors who do not meet all the education and experience factors are considered NOT qualified for the position. EDUCATION: The candidate must have a relevant bachelor�s degree. Relevant majors include economics, engineering, political science, government, sociology, public administration, international development, business administration/management, and social studies. � WORK EXPERIENCE: The candidate must have at least ten years of relevant professional experience, five of which in an overseas setting. �Relevant experience is defined as some combination of administrative and logistics; performance-based management and budgeting; and strategic planning. Must be able to obtain and apply EXO warrant upon starting work. III.�� EVALUATION AND SELECTION FACTORS The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. �The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). �In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. �The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.� A USAID Facilities Access level security clearance and Department of State medical clearance are required prior to issuance of the contract for this position. EVALUATION FACTORS Knowledge: (40 points)�� Demonstrated experience working and communicating with U.S. Embassies, other international organizations providing transition or development assistance programming overseas, and/or foreign governments to ensure an organization'/; operational/administrative management systems and procedures are most effective and support the organization's achievement of critical, high profile objectives. Excellent communication, writing, analytical and social/interpersonal skills, demonstrating diplomacy and an ability to communicate and represent a US Government organization's mission, core values and ethos diplomatically to key partners, stakeholders and beneficiaries both within and outside the USG, within the US and overseas, with host government officials, USG implementing partners, and others from all walks of life. Skills and Abilities: �(40 points)�� Demonstrated ability starting up, managing, and closing out large and small office support functions including support teams in difficult overseas environments, ensuring that offices or U.S, diplomatic locations are well supported in human resources, security, procurement, records management, motor pool, housing, property management, and all other necessary functions. A customer service-oriented team player, who also has a keen ability to operate independently and with self-sufficiency if necessary, in complex situations. Education & Training: �(20 points) A Bachelor�s degree in Political Science, Law, Public Policy, International Affairs, Public Administration, Business, Finance, Accounting, Management or related field. Relevant trainings and certifications to demonstrate eligibility to obtain a Basic Level l EXO Warrant. BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all your pertinent experience, education, training and/or awards.� The Offeror Rating System is as Follows:� Evaluation Factors have been assigned the following points:� Knowledge � 40 points Skills & Abilities �� 40 points Education & Training � 20 points Satisfactory Professional Reference Checks � Pass/Fail (no points assigned) Total possible points: 100 IV.�� SUBMITTING AN OFFER For your application to be considered, the following documents must be submitted: 1.�� Eligible offerors are required to complete and submit the offer form AID 309-2,�Offeror Information for Personal Services Contracts with Individuals, �available at http://www.usaid.gov/forms. Due to COVID-19 and limited access to equipment, we are currently accepting electronic and typed signatures on the AID 309-2 form. 2.�� Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. 3.�� To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission. 4.�� Letter of Application and current resume. 5.�� Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say �: 72066321R00010 Supervisory Executive Officer. Be sure to include your name and the solicitation number at the top of each page. 6.�� Please submit the application only once; and� 7.�� Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time (GMT+3). V.�� LIST OF REQUIRED FORMS PRIOR TO AWARD Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms. 1.�� Medical History and Examination Form (Department of State Forms) 2.�� Questionnaire for Sensitive Positions for National Security (SF-86),or 3.�� Questionnaire for Non-Sensitive Positions (SF-85) 4.�� Finger Print Card (FD-258) VI.�� BENEFITS/ALLOWANCES As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: 1.�� BENEFITS: (a)�� Employer's FICA Contribution (b)�� Contribution toward Health & Life Insurance (c)�� Pay Comparability Adjustment (d)�� Annual Increase (pending a satisfactory performance evaluation) (e)�� Eligibility for Worker's Compensation (f)�� Annual and Sick Leave 2.�� ALLOWANCES (if applicable): Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas) (a)�� Temporary Quarter Subsistence Allowance (Section 120) (b)�� Living Quarters Allowance (Section 130) (c)�� Cost-of-Living Allowance (Chapter 210) (d)�� Post Allowance (Section 220) (e)�� Separate Maintenance Allowance (Section 260) (f)�� Education Allowance (Section 270) (g)�� Education Travel (Section 280) (h)�� Post Differential (Chapter 500) (i)�� Payments during Evacuation/Authorized Departure (Section 600), and (j)�� Danger Pay Allowance (Section 650) VII.�� TAXES USPSCs are required to pay federal income taxes, FICA, Medicare and applicable state income taxes. VIII.�� USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs USAID regulations and policies governing USPSC a wards are available at these sources: 1.�� USAID Acquisition Regulation(AIDAR),Appendix D, �Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,� includingcontractclause�GeneralProvisions,�availableathttps://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf. 2.�� Contract Cover Page form AID309-1availableathttps://www.usaid.gov/forms. LINE ITEMS ITEM NO (A)�� SUPPLIES/SERVICES (DESCRIPTION) (B)�� QUANTITY (C)�� UNIT (D)�� UNIT PRICE (E)�� AMOUNT (F) 0001�� Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type: Cost - Product Service Code: [e.g. R497] - Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]�� 1�� LOT�� $ _TBD__�� $_TBD at Award after negotiations with Contractor_ 1001�� Option Period 1 � Compensation, Fringe Benefits and Other Direct Costs (ODCs) - Award Type: Cost - Product Service Code: [e.g. R497] - Accounting Info: [insert from Phoenix/GLAAS]�� 1�� LOT�� $ _TBD__�� $_TBD at Award after negotiations with Contractor_ 3.�� Acquisition and Assistance Policy Directives/Contract Information Bulletins(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs. 4.�� Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the �Standards of Ethical Conduct for Employees of the Executive Branch,� available from the U.S. Office of �Government Ethics, in accordance with General Provision 2 and 5CFR2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations. END OF SOLICITATION EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. �
Web Link: SAM.gov Permalink
(https://beta.sam.gov/opp/2500e108c6534ea780db96a9949084b6/view)
Place of Performance: Address: Addis Ababa, ETH; Country: ETH
Record: SN05933228-F 20210306/210304230109 (samdaily.us)
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R -- Supervisory Executive Officer