Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MARCH 06, 2021 SAM #7037
SOURCES SOUGHT

W -- Sources Sought Only HTG Endoscope lease Base+2 See RFI for line item details and SOW. Vendor SOW questions due by solicitation Close date and time

Notice Date

3/4/2021 5:24:30 AM
 

Notice Type

Sources Sought
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
 

ZIP Code

21090
 

Solicitation Number

36C24521Q0252
 

Response Due

3/9/2021 10:00:00 AM
 

Archive Date

03/19/2021
 

Point of Contact

Stephanie.henderson3@va.gov, Stephanie.henderson3@va.gov, Phone: Stephanie.henderson3@va.gov
 

E-Mail Address

Stephanie.henderson3@va.gov
(Stephanie.henderson3@va.gov)
 

Awardee

null
 

Description

Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice is for market research to gain knowledge of potential vendors qualified under NAICS code search for 339113 includes surgical appliance manufacturing PSC: W065 Lease of rental equipment -medica/dental with a NAIC size standard of 750 employees for the Huntington VAMC. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in FedBizOpps (FBO) or GSA ebuy. REQUESTED INFORMATION If you are interested and capable, and can provide the required supplies/services, please provide the requested information as indicated below: Responses to this Sources Sought notice shall also include: company name, address, point of contact, size of business: Are these line items on contract with your GSA, SEWP, other federal contract, SAC Contract, or the NAC contract? Provide the contract type, contract number, category(s), sin, and source code. Provide business size status and representations for the above NAIC and PSC code. Provide a copy authorized distributor letter if you are not the manufacturer. Provide subcontractors and previous VA contract numbers if performed relevant to SOW and line items. Are these line items priced in your Catalog online? Is vendor item BRAND NAME OR EQUAL? If equal, provide product pamphlet/product information. Vendor questions for SOW due by 3/9. SOW: Hershel Woody Williams VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 STATEMENT OF WORK For lease and service maintenance of: Olympus America colonoscope, gastroscopes, duodenovideoscopes, uncovered hanarostent equipment, visiglide guidewires, and all ancillary equipment associated with the scopes. INTRODUCTION AND SCOPE OF WORK: For the equipment listed below: Lease equipment to Hershel Woody Williams VAMC over a period of 36 months. Furnish full repair coverage with no cap for all contracted equipment. The required maintenance coverage will be for a One (1) year base period, with two (2) option years-the same 36 month period as the lease. The Contract will include the following Equipment. (3)SLIM COLONOSCOPE W/DUAL FOCUS NBI (3)GIF-H190 EVIS EXERA III (1)TJF-Q190V DUODENOVIDEOSCOPE (1)HANAROSTENT BIL UNCOVERED (5 CM) (1)HANAROSTENT BIL UNCOVERED (7 CM) (2) G-240-2545S VISIGLIDE (1 box)MAJ-2315 Single use Distal Cover (3) PCF-HQ190L-Slim Colonoscope w/ dual focus NBI (3)GIF-H190 EVIS EXERA III HDTV gastroscope (1 kit)TJF-Q190VLSTENT-VA: TJF-Q190V stent kit long. Components to include: (2) G-240-2545s Visiglide guidewire .025,45:(1) Hanarostent Bil Uncovered 10 DM 5 CM, (1) hanarostent bil uncovered 10 DM 7 CM, and (1) TJF-Q190V Duodenovideoscope) (4)CV-190: CV-190 Evis Exera III Video Processor (4)CLV-190: CLV-190 Evis Exera III Light Source (8)OEV-262H: OEV-262H High definition LED L CD Monitor (4 kit)UPD-3 Kit with componenets. Components include: (4) FLP-0008-17 scope guide bed rail mount, (4) MAJ-1848 communication cable, (4) MAJ-1948 communication cable 1.8M, and (4) UPD-3 scopeguide processor (4) MAJ-1916: MAJ-1916 CV-190 interface convert device (4)MAJ-1918: MAJ-1918 remote cable periph device 1.8M (4)MAJ-1464: MAJ-1464 SDI CABLE (8)FLP-0002-17C: mouning adaptor for flat panel (8)OL-0015-35: OL-0015-35X ac upgrade kit for OEV-191H (1)GIF-XP190N: GIF-XP190N ultra-slim scope, 4-way, NBI (7) PCF-HQ190L-Slim Colonoscope w/ dual focus NBI (4) GIF-H190: GIF-H190 Evis Exera III HDTV gastroscope (1)TJF-Q190V: TJF-Q190V duodenovideoscope (12)MAJ-1951: MAJ-1951 SDI cable 2.5M PERFORMANCE PERIOD: One (1) year base period, with two (2) one year option years Base Year: April 1, 2021 March 31, 2022 Option Year 1: April 1, 2022 March 31, 2023 Option Year 2: April 1, 2023 March 31, 2024 REQUIREMENTS: Unlimited visits for emergency repairs as well as all associated costs with emergency repair to include travel, parts, and labor. Telephone technical support. a. SCHEDULED MAINTENANCE: This contract does not include any scheduled maintenance coverage. b. MAINTENANCE SHALL INCLUDE THE FOLLOWING: Full repair coverage with no cap for all contracted equipment Accidental damage coverage at no extra charge Prioritized repairs (24-48 hour turnaround time) Prioritized access to loaner equipment at no extra charge (available upon request and subject to availability) Next day shipping in both directions at no extra charge 24/7 technical support Online repair tracking and history On-demand training and support Full access to preventive maintenance course offered through Olympus University Contract administrative support (2) Repair services shall include the replacement of any defective parts and shall be performed in accordance with, and during the hours defined in, the schedule established herein. Any charges services, manuals, tools, or software required to successfully completed are included within this contract, and its agreed upon price, unless specifically stated in writing otherwise. b. Coverage (8:00AM- 5:00PM), Monday through Friday, excluding holidays is required. All maintenance will be performed during normal hours of coverage unless requested or approved by the COR or his designee. Federal Holidays observed by the VAMC are: New Years' Day Labor Day Martin Luther King Day Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day c. UNSCHEDULED MAINTENANCE (Emergency Repair Service) (1) Contractor shall maintain the equipment in accordance with paragraph 3, References. The Contractor will provide repair service which may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. All required parts shall be furnished, with the exception of operating supplies such as paper, disks, etc. (2) The Contracting Officer has the authority to approve/request a service call from the Contractor when purchase orders are approved for unscheduled equipment repair outside the normal business hours covered by this contract. d. PARTS: The Contractor shall furnish and replace parts to maintain the equipment covered by the contract. The Contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts except operating supplies. The Contractor shall use new or rebuilt parts. Used parts, those removed from another piece of equipment, shall not be installed without approval by the COR. All used or rebuilt parts must be specifically approved by the Contracting Officer or COR. e. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but no later than 24 (twenty- four) consecutive hours after discovery, notify the CO and COR (in writing) of the existence or the development of any defects in, or repairs required, to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. f. CONDITION OF EQUIPMENT: The Contractor accepts responsibility for the equipment described in paragraph 1, in ""as is"" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. g. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: (1) Each respondent must have an established business, with an office and full time staff. The staff includes a ""fully qualified"" FSE and a ""fully qualified"" FSE who will serve as the backup. (2) ""Fully Qualified"" is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in the Section B schedule. For field experience, the FSE(s) has a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance. (3) The FSEs shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by ""Fully Qualified"" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. (4) If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. h. TEST EQUIPMENT: Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. i. SERVICE MANUALS: The VAMC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to all FSE s all operational and technical documentation (such as; operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract and provide the location and listing of the service data manuals, by name and/or the menu. REFERENCES: Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99. The listed equipment shall be maintained in accordance with the manufacturer's standards and/or specifications. Preventive Maintenance inspection/repair procedures shall be in accordance with the manufacturer's specifications. DELIVERY: Unlimited visits for emergency repairs as well as all associated costs with emergency repair to include travel, parts, and labor. PMs/calibrations annually during the months specified at a time mutually agreeable with the COR. Telephone technical support M-F 8am-12am (EST), and 10am-3pm (EST) on Saturday. a. REPORTING REQUIREMENTS: The Contractor shall be required to report to Biomedical Engineering to log in during normal working hours of 8:00 a.m. to 4:30 p.m., Monday through Friday. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(s) to the COR. PROGRESS AND COMPLIANCE: a. ALL engineering service reports shall be submitted to the equipment user for an ""acceptance signature"" and to the COR for an authorization signature"". If the COR is unavailable, a signed copy of the ESR will be sent to the COR after the work is performed. b. The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed (i.e., Emergency repairs), including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the manufacturer s specifications. Such documentation shall meet the guidelines as set forth in paragraph 3, References. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail: (1) Name of contractor. (2) Name of FSE who performed services. (3) Contractor service ESR number/log number. (4) Date, time (starting and ending), equipment downtime, and hours on-site for the service call. (5) VA purchase order numbers(s) covering the call if outside normal working hours. (6) Description of problem reported by COR (If applicable). (7) Identification of the equipment to be serviced: Inventory ID number Manufacturer s name Device name Model number Serial Number Any other manufacturer s identification numbers (8) Itemized Description of Service Performed including Costs associated with after normal working hour services) including: Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action. Total Cost to be billed (If Applicable --i.e., part(s) not covered or service rendered after normal hours of coverage). (10) Signatures: (a) FSE performing services described. (b) VA Employee who witnessed service described. REMOVAL OF EQUUIPMENT FROM VAMC HUNTINGTON PREMISES: The contractor shall obtain written approval from the Contracting Officer/COR prior to removal of equipment from VAMC property. The contractor shall be responsible for any damage or loss of equipment while in their possession, During the time period in which an item is removed, the contractor shall provide a compatible replacement item until such time the VAMC item is repaired and returned. VAMC will not incur any additional charges for any reason as a result of removal. Any digital storage device needs to be removed and given to the COR before equipment can be removed from VAMC property. PROTECTION FROM DAMAGE: The contractor shall provide all labor, materials, and equipment necessary to protect personnel, furnishings, equipment and buildings from damage. The contractor shall remove and replace moveable items if necessary, and shall replace or repair any item equal to its original construction and finish if damaged due to work performed under this contract. SAFETY REQUIREMENTS: The contractor shall take safety precautions necessary to protect the lives and health of the occupants of the building. As a minimum, the contractor shall perform work in a safe manor, to include protection from exposure to blood, body fluids, infectious materials, radiation, chemicals and other hazards. At times, the contractor shall be required to wear personal protective equipment (PPE) while performing services under the contract. PPE may include gloves, masks, gowns, eye protection, or other devices. Any questions concerning the appropriate/necessary use of PPE shall be referred to the VA personnel in charge of the area where work is being performed. Compliance with VAMC and OSHA regulations in mandatory. RECORDS MANAGEMENT: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. NOTES AND OTHER INFORMATION: a. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site during, or after the normal hours of coverage) awaiting the arrival of additional FSE and/or delivery of parts. Note: Any additional charges claimed must be approved by the COR before the service is completed! b. Security Issues: There are no known security issues with this Statement of Work. c. DEFINITIONS/ACRONYMS: (1) Biomedical Engineering - Supervisor or designee. (2) CO - Contracting Officer (3) COR - Contracting Officer's Technical Representative (4) FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance corrective and/or preventive) services on the VAMC premises. (5) ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence shall be sent to COR (6) Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR (7)Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR. (8) NFPA - National Fire Protection Association. (9) VAMC - Department of Veterans Affairs Medical Center (10) VAH - Department of Veterans Affairs Hospital d. Contractors are responsible for finding their own parking. Contractors can park in Vendor Parking behind the main hospital, when space is available. Contractors may park temporarily to sign in and drop off tools and supplies if vendor parking is full. e. Contractors are required to obtain Temporary ID Badge from Engineering Service, Building 2 in front of vendor parking at the top of the ramp, while on VA property, if not escorted during entire visit by an Engineering Service employee. f. No smoking or vaping is permitted on VAMC property. LINE ITEM: 1 NEW CONTRACT BASE PLUS TWO (2) OPTION YEARS FOR GI ENDOSCOPE LEASE 12 MO 0.00 AND REPAIR SERVICE; 2 PCF-HQ190L SLIM COLONOSCOPE W/DUAL FOCUS NBI 3 EA 0.0000 3 GIF-H190 GIF-H190 EVIS EXERA III HDVT GASTROSCOPE 3 EA 0.0000 4 TJF-Q190V TFJ-Q190V DUODENOVIDEOSCOPE 1 EA 0.0000 5 SHS-10-050-180 HANAROSTENT BIL UNCOVERED 10 DM 5 CM 1 EA 0.0000 6 SHS-10-070-180 HANAROSTENT BIL UNCOVERED 10 DM 7 CM 1 EA 0.0000 7 G-2402545S G-240-2545S VISIGLIDE GUIDEWIRE .025,45 2 EA 0.0000 8 OEV-262H OEV-262H HIGH DEFINITION LED L CD MONITOR 8 EA 0.0000 9 GIF-H190 GIF-H190 EVIS EXERA III HDTV GASTROSCOPE 4 EA 0.0000 10 CV-190 CV-190 EVIS EXERA III VIDEO PROCESSOR 4 EA 0.0000 11 CLV-190 CLV-190 EVIS EXERA III LIGHT SOURCE 4 EA 0.0000 12 MAJ-1948 MAJ-1948 COMMUNICATION CABLE 1.8M 4 EA 0.0000 13 MAJ-1898 MAJ-1898 CLV-UPD CABLE 4 EA 0.0000 14 N3827430 UPD-3 SCOPEGUIDE PROCESSOR 4 EA 0.0000 15 FLP-0008-17 FLP-0008-17 SCOPE GUIDE BED RAIL MOUNT 4 EA 0.0000 16 MAJ-1916 MAJ-1916 CV-190 INTERFACE CONVERT DEVICE 4 EA 0.0000 17 MAJ-1918 MAJ-1918 REMOTE CABLE PERIPH DEVICE 1.8M 4 EA 0.0000 18 MAJ-1951 MAJ-1951 SDI CABLE 2.5M 12 EA 0.0000 19 MAJ-1464 MAJ-1464 SDI CABLE 4 EA 0.0000 20 FLP-0002-17C MOUNTING ADAPTOR FOR FLAT PANEL 8 EA 0.0000 21 OL-0015-35 OL-0015-35 GCX AC UPGRD KIT FOR OEV-191H 8 EA 0.0000 22 GIF-XP190N GIF-XP190N ULTRA-SLIM SCOPE, 4-WAY, NBI 1 EA 0.0000 23 PCF-HQ190L SLIM COLONOSCOPE W/ DUAL FOCUS NBI 7 EA 0.0000 24 TJF-Q190V TJF-Q190V Duodenovideoscope 1 EA 0.0000 NOTES All Capability Statements/Responses to this Sources Sought notice shall be submitted via ebuy only. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 3/9/2021 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice. DISCLAIMER This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. End of Notice
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/d3476ee93bed4e62831b5de800268082/view)
 

Place of Performance

Address: Department of Veterans Affairs Huntington VAMC Warehouse 1540 Spring Valley Dr, Huntington, WV 25407, USA

Zip Code: 25407

Country: USA
 

Record

SN05934008-F 20210306/210304230115 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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