Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MARCH 11, 2021 SAM #7042
SOURCES SOUGHT

71 -- KM ACTIVATION|FP 09: Wall Mounted Workstations

Notice Date

3/9/2021 7:58:21 AM
 

Notice Type

Sources Sought
 

NAICS

334111 — Electronic Computer Manufacturing
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22L (36C262) LONG BEACH CA 90815 USA
 

ZIP Code

90815
 

Solicitation Number

36C26221Q0443
 

Response Due

3/16/2021 11:00:00 AM
 

Archive Date

04/15/2021
 

Point of Contact

Mayra Barbosa, Contract Specialist, Phone: 858-552-8585
 

E-Mail Address

Mayra.Barbosa@va.gov
(Mayra.Barbosa@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

THIS REQUEST FOR INFORMATION (RFI) 36C26221Q0443 -IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a source sought/RFI for market research only. The purpose of this source sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334111 (size standard is 1,250 Employees). Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide Wall Mounted Workstations that at a minimum meets the following salient characteristics in the Statement of Work for the VA San Diego Healthcare System: Line Item Item Number Description/Part Number Quantity Unit Unit Price Amount 0001 M1802E Workstation, computer, retractable, wall mounted (Right End Flat to Wall 50 EA     0002 M1802D Workstation, computer, retractable, wall mounted (Left End Flat to Wall 51 EA     0003 F0680 Single Arm LCD monitor arm 202 EA     0004 N/A Design Fees 1 JB     0005 N/A Installation 1 JB     TOTAL   Include shipping cost on the items price. Vendor Requirements: Period of Performance is APRIL 2021 to JULY 2021 Vendor shall quote all items under this requirement. Vendor shall meet the Salient Characteristics under this requirement. Vendor shall respond questions 1 through 8 of the Request of Information (RFI), see below. Vendor shall deliver items to: Go Energistics, LLC Warehouse Vendor shall transport and provide the installation to: Kearny Mesa CBOC STATEMENT OF WORK FOR TRACKING WALL MOUNTED WORKSTATION KEARNY MESA COMMUNITY BASED OUTPATIENT CLINIC Introduction The purpose of this statement of work (SOW) is to outline the tasks and responsibilities of the successful offeror in relation to providing one new wall mounted workstation system- Pull-and-Swivel StableRises or Equal to and compatible plate mountable LifeDesk single monitor arms or Equal to be used at our new Kearny Mesa Community Based Outpatient Clinic. Background The San Diego VA Healthcare System currently is utilizing the Pull-and-Swivel StableRises with plate mounted LifeDesk single monitor arms in exam rooms, which have been proven to be effective technically and ergonomically resulting in overall better patient care for our veterans. We are activating a new clinic at Kearny Mesa, and we now need another system to treat patients there. Scope This procurement is to provide our Kearny Mesa Community Based Outpatient Clinic with (101) handed Pull-and-Swivel StableRises capable of height adjustability with digital display for easy operation with antimicrobial seamless surfaces in exam rooms, and (202) compatible plate mountable LifeDesk single monitor arms to use with the StableRise units. Installation is required on-site. General Requirements Vendor shall provide to San Diego VA Hospital, (101) handed Pull-and-Swivel StableRise units and (202) Pull-and-Swivel Stablerise compatible plate mountable single monitor arms for use at the new Kearny Mesa clinic. Mandatory Tasks The vendor to coordinate with the VA point of contact (POC) for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment. The vendor shall verify quantity and handedness. Vendor to make a site visit to field verify upon award prior to product installation. The Vendor shall ship (101) handed Pull-and-Swivel StableRises and (202) compatible LifeDesk single monitor arms directly to the Activation Warehouse 1330 30th Street, Suite G San Diego CA 92154. The vendor shall transport and install in Kearny Mesa CBOC 8875 Aero Drive San Diego CA 92123. Once product is received at the Activation warehouse. The vendor is to be responsible for any replacement punch items to be delivered within (10) business days to ensure product to be installed complete. Vendor shall provide all necessary materials, equipment, labor, supervision, and management to provide, deliver, and install items. The vendor s installers shall deliver the Pull-and-Swivel StableRises and LifeDesk single monitor arms, assemble and install onsite. The vendor shall contact the VA POC to coordinate the punch walk for final inspection of product installation. Period of Performance/Acceptance The Period of Performance (PoP) is April 30, 2021 to July 30, 2021, this PoP includes delivering, assembling and installation of the equipment. Delivery Schedule Coordination with the VA POC is required for the delivery of items. Notification of expected shipment date shall be provided no later than (14) business days prior to shipment. The contractor shall provide a delivery schedule based on the procurement requirement (14) days after award of the contract. Schedule and Order Management The above delivery schedule is based upon the current construction schedule for this building where wall mounted workstations will be installed, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays. The awardees actual delivery dates will be confirmed by VA POC upon award Post- award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, vendor shall contact the VA POC. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the VA facilities contract number and VA purchase order and contract number for identification and reference upon receipt of product. Delivery Location LOCATION ADDRESS Go Energistics, LLC Warehouse 1330 30th Street Suite G San Diego, CA 92154 Kearny Mesa CBOC 8875 Aero Drive San Diego, CA 92123 Product Description and Quantity Item # Description/Part Number Qty Unit 0001 Wall Mounted Workstation: Pull-and Swivel StableRise (Right End Flat to Wall) 50 EA 0002 Wall Mounted Workstation: Pull-and Swivel StableRise (Left End Flat to Wall) 51 EA 0003 LifeDesk Single Monitor arms 202 EA 0004 Design Fees 1 EA 0005 Installation 1 EA SALIENT CHARACTERISTICS Product Features for Wall Mounted WorkStation Swivel-and-Pull StableRise or Equal to See P12 Attachment A Salient Spec Sheets Wall Mounted WorkStation Product Features for LifeDesk Single Monitor Arms or Equal to See P12 Attachment B Salient Spec Sheets Wall Mounted Workstation Vendor Responsibilities The vendor shall be responsible for delivery of all the products listed in Section 11. The vendor shall be responsible for assembling (101) Wall Mounted WorkStations Pull-and-Swivel StableRises The vendors shall provide installation for (101) Wall Mounted Workstations Pull-and-Swivel StableRises and (202) plate mounted single monitor arms The vendor shall provide design services- verification of quantity, handedness, field verification. The vendor shall not provide refurbished equipment. Vendor must provide a letter showing that they are an authorized distributor for the wall mounted workstation Pull-and-Swivel StableRise and its compatible single monitor arms with all components quoted. Job Site Cleanliness There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA POC a summary report indicating the total quantity of trash and recycled material for the job. The removal of waste and/or excess material shall be conducted through the loading dock area. Assembly, Installation and Final Acceptance The vendor is required to manage and coordinate delivery and acceptance at the Kearny Mesa CBOC with the VA POC. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery - damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery is the responsibility of the vendor. The vendor will be responsible for paying and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a representative reachable via phone as the vendor s contact, and to serve as the interface between the vendor and VA POC. All instructions provided from POC to the representative will be binding as if given to the vendor s main contact. The POC may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Furniture Design Services The contractor will be required to provide basic design services and layout for furniture being requested to included quantity per each specific item and room placement as part of the design submittal described in this contract. Items provided by VA POC after award: The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements. See furniture plans (KM CBOC FL01 and KM CBOC FL02) to use as reference of room locations and space layouts. Meeting Requirements for the vendor: Vendor shall schedule conference calls with the VA POC as required to review furniture layouts, to share progress and to make necessary revisions. Meetings shall be documented by vendor, with meeting minutes provided to VA designated POC for review and concurrence. A site visit to the Kearny Mesa CBOC for field measurements is to be coordinated with the VA POC. All calls, meetings, and site visits will be during normal business hours which are defined as: 0600 to 1430 (i.e.: 6:00am to 2:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays. During first meeting the vendor shall provide the VA POC with the PDF/CAD drawings showing layouts of awarded product. The vendor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to VA POC a remediation plan within 5 business days. Design Deliverable requirements: The vendor shall allow for three (3) revisions per line item included in design services including updating AutoCad Drawings and PDFs as request by the VA POC. The vendor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the VA POC. The product must not be placed into production without clearance from the VA POC. The vendor shall provide final drawings of product layout for sign-off prior to scheduling manufacturing. The vendor shall track manufacturing schedule and notify VA POC with updates of estimated completion date by email. Product Inspection and Warranty The vendor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA POC in writing, preferably via email, immediately upon identification. The Vendor shall store damaged items in the location designated by the VA POC. The Vendor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC daily. Vendor shall repair or coordinate with the VA POC for replacement of damaged, defective, or missing items. Vendor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use. The warranty of an item is to start on the date of acceptance of the products/services by the VA POC. The Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Vendor. Receiving Reports The VA San Diego has contracted Go Energistics, LLC (GoE) for the receiving portion of the Kearny Mesa Clinic Activation. They will be responsible to provide all the vendors for the clinic activation with receiving reports. Vendor must ensure they follow up with the VA POC if they have any issues with the receiving reports. (Please contact San Diego VA Healthcare System s receiving department at 858-642-2470). The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicates the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hub zone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items"" meet all required salient characteristics. Responses to this notice shall be submitted via email to Mayra.Barbosa@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 16 March 2021 at 11:00 AM PST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Please reference 36C26221Q0443, Wall Mounted Workstations.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/b31b84101de74deeb5e7d493d97b0581/view)
 

Place of Performance

Address: VA San Diego Healthcare System Kearny Mesa CBOC 8875 Aero Drive, San Diego 92123, USA

Zip Code: 92123

Country: USA
 

Record

SN05937868-F 20210311/210309230112 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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