SOLICITATION NOTICE
S -- Cave Hill National Cemetery GMS
- Notice Date
- 3/19/2021 12:50:54 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561730
— Landscaping Services
- Contracting Office
- NATIONAL CEMETERY ADMIN (36C786) QUANTICO VA 22134 USA
- ZIP Code
- 22134
- Solicitation Number
- 36C78621Q0091
- Response Due
- 3/22/2021 1:00:00 PM
- Archive Date
- 05/21/2021
- Point of Contact
- Tracy J Williams, Contract Specialist, Phone: 703-630-9365
- E-Mail Address
-
tracy.williams6@va.gov
(tracy.williams6@va.gov)
- Awardee
- null
- Description
- 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 5 0003 03-18-2021 n/a 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders 36C78621Q0091 X x x 1 Closing Date March 22, 2021 at 4PM, EST x one (1) The purpose of this amendment referenced in box 9a for Cave Hill National Cemetery Grounds Maintenance Services is to incorporate the following: 1. Provide responses to Questions and Answers. 2. All Offerors shall email quotes to Contracting Officer: Ms. Tracy Williams; Email: tracy.williams6@va.gov -Subject line: Cave Hill NC GMS 36C78621Q0091 Quote Submittal 3. Change the closing time for solicitation from March 22, 2021 at 8:00AM, EST to March 22, 2021 at 4:00PM, EST. Please see attachment for SOW responses. TRACY J. WILLIAMS CONTRACTING OFFICER CONTINUATION PAGE Cave Hill National Cemetery- Grounds Maintenance Services 36C78621Q0091 Questions and Answers Responses from COR are highlighted in RED. Storm Damage and Large Debris Clean Up. Is there a No-Greater-Than dollar limit for each storm damage and large debris clean up CLIN? For instance: The price to remove a very large tree that came down during a storm is much more than removing a small tree that fell in the same storm. SOW page 7, under paragraph one this sentence will be removed from the SOW (Remove Tree Removal from SOW). This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. CLIN 0014 Gravesite renovation has a quantity on the price sheet of 1, however in the scope of work it says 10-20 per year. Which is accurate? Should the quantity be increased on the price sheet? Also, what season will these renovations be requested? The scope of work states putting mulch down when sod is unavailable then sodding when sod is available. Is the mulch required for winter months? If so, will the contractor need to wait to invoice when the sod is placed? The Quantity will need to be increased to 20. Mulch will be required when Sod is unavailable. The contractor will submit invoice for payment when the job is completed as stated in SOW. The contractor can invoice when backfilled and mulched if SOD is placed on all mulched graves ASAP. (Well Rooted as the SOW states). Under CLIN 0016 height and alignment and CLIN 17 fine tune and alignment, these are listed as a quantity as 12 and unit as job on the price sheet. Does the Government want all 5,863 headstones height and aligned and fine-tuned and aligned every month of the year to equal 12 months for each CLIN? Should be 12 months. Cemetery should be fine-tuned once a month. Height and aligned as needed from COR. CLIN 0016 Headstone R&R: How many headstones are in a job? Will these headstones be in a contiguous group or scattered one here/one there around the cemetery? Should be 12 months. Cemetery should be fine-tuned once a month. Height and aligned as needed from COR. CLIN 017: Headstone Height and Alignment. There is a CLIN qty of 12 but there are 5,863 headstones. Does this mean that a CLIN request of 1 only means 1 headstone or are the headstone CLIN s grouped into larger numbers? Should be 12 Months FTA of the Cemetery will be done once a month. Height and Alignment will be done only when needed and requested by COR. Is CLIN 0018 trash and debris removal required daily or weekly? If daily, is this Monday-Friday? The scope says there is a daily requirement, but the price sheet says quantity is only 36 and listed an unit job. Should this be 180 for quantity- 36 weeks for 5 days a week? This should be done once a week. COR will determine if needed more. CLIN 0019- Storm damage states that fallen trees will be removed under this CLIN. Removal of normal storm damage debris and small limbs and removal of fallen trees can vary greatly in costs. Should these be separated into 2 CLINS to avoid elevated prices to cover if 1 or more trees should fall? Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. Under weed control grassy weeds and violets are not listed to be controlled. Does the cemetery want treatments for these weeds? If so, what CLIN should these go under? SOW reads all weeds in Scope of Work. Will the new mulch be required to be edged after installation? NO Does Attachment C take precedence over the Price Sheets in the SOW so we disregard the price sheets in the SOW? Yes, please use the attachment C- Price/Cost Schedule. CLINs: Many of the Base Year CLINs look to be for a partial year. With a Base year that could span 12-13 months, should these numbers be adjusted to full year amounts? CLINS will not be required year around SOW Chemical Application Table page 5 has 1 application Grassy weeds and 3 spot sprays. SOW Page 4 has a similar spot spray requirement for the broadleaf weeds. What percentage of the cemetery or what areas of the cemetery is expected to need to be spot sprayed? As needed to keep cemetery Generally Weed Free SOW Page 5 Overseeding: What rate of seed (lb/1000 sq ft) is required for overseeding? Tall fescue -- 8 to 10 lb./1000 sq.ft. SOW page 7 Tree/Shrub maintenance: Tree maintenance or removal services may also be required when felled and/or dead, diseased trees pose a potential safety hazard to the Cemetery staff and public. This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, please provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. SOW page 7 Tree/Shrub maintenance: Watering. This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. Can the government please provide additional definition of what watering will be required so we can accurately price it? SOW, page 7, paragraph 10, Watering schedule shall be provided to the COR prior to watering and approved. This sentence for Watering will be removed. SOW page 9, Storm Damage, remove fallen trees , This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, please provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN Quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall for evaluation purposes. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. SOW P. 6 Leaf Collection: The SOW states All fallen leaves must be collected and removed from the site daily or as needed . The CLIN is per JB. So, if we were to remove all the fallen leaves on Monday and the COR requested us to remove them again on Tues, would this be 2 JBs? Yes. If the entire cemetery was completed that day. SOW P. 7 As the contractor is expected to provide, plant, stake, water, etc new trees, please define an average quantity, types, sizes, etc. Should be removed End of Document
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