SOLICITATION NOTICE
S -- New Albany National Cemetery GMS
- Notice Date
- 3/19/2021 12:26:17 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561730
— Landscaping Services
- Contracting Office
- NATIONAL CEMETERY ADMIN (36C786) QUANTICO VA 22134 USA
- ZIP Code
- 22134
- Solicitation Number
- 36C78621Q0092
- Response Due
- 3/22/2021 1:00:00 PM
- Archive Date
- 05/21/2021
- Point of Contact
- Tracy J Williams, Contract Specialist, Phone: 703-630-9365
- E-Mail Address
-
tracy.williams6@va.gov
(tracy.williams6@va.gov)
- Awardee
- null
- Description
- 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 4 0003 n/a 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders 36C78621Q0092 X x x 1 Closing Date: Mar 22, 2021@ 4PM, EST x one (1) The purpose of this modification to solicitation in box 9a for New Albany National Cemetery Grounds Maintenance Services is to incorporate the following: 1. Provide responses to Questions and Answers. 2. All Offerors shall email quotes to Contracting Officer: Ms. Tracy Williams; Email: tracy.williams6@va.gov -Subject line: New Albany NC GMS 36C78621Q0092 Quote Submittal 3. Change the closing time for solicitation from March 22, 2021 at 8:00AM, EST to March 22, 2021 at 4:00PM, EST. - Please see attachments for SOW responses. TRACY J. WILLIAMS CONTRACTING OFFICER CONTINUATION PAGE New Albany National Cemetery- Grounds Maintenance Services 36C78621Q0092 Questions and Answers- COR responses are highlighted in RED. Is there a No-Greater-Than dollar limit for each storm damage and large debris clean up CLIN? For instance: The price to remove a very large tree that came down during a storm is much more than removing a small tree that fell in the same storm. SOW, page six (6), under LAWN MAINTENANCE: TREE/SHRUB MAINTENANCE AND MULCHING, remove paragraph two (2), Tree Removal Services from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. Weed Control- There is not a requirement for treatment of grassy weeds and violets. Does the cemetery want these treated? If so, what CLIN do these need to be added under? Q4 Herbicide should be used as the SOW states.This product if sprayed correctly eliminates grassy weeds (Nutsedge etc.) SOW states All Weeds. Storm Damage- removal of fallen trees are included in this CLIN. Removal of fallen trees will increase the per price cost to account for the unknown for services that may not be used. Can the Government add a separate CLIN for removal of fallen trees? Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. Gravesite renovation has a quantity on the price sheet of 1, however in the scope of work it says 20-50 per year. Which is accurate? Should the quantity be increased on the price sheet? Also, what season will these renovations be requested? The scope of work states putting mulch down when sod is unavailable then sodding when sod is available. Is the mulch required for winter months? If so, will the contractor need to wait to invoice when the sod is placed? The Quantity will need to be increased to 50. Mulch will be required when Sod is unavailable. The contractor will submit invoice for payment when the job is completed as stated in SOW. The contractor can invoice when backfilled and mulched if SOD is placed on all mulched graves ASAP. (Well Rooted as the SOW states). Will the new mulch be required to be edged after installation? NO Can you please provide attachment P01 Agronomic Protocols as mentioned on page 1 of the work specification statement document? Remove page one (1), paragraph thee(3) from SOW. Note: There are eight Agronomic Protocols that outline appropriate policies and procedures for proper lawn care operations at this Cemetery. In case of any discrepancies between procedures specified by the protocols and those specified in this part of the Performance Work Statement (PWS), this guidance takes precedence see attachment called P01 Agronomic Protocols . Does Attachment C take precedence over the Price Sheets in the SOW so we disregard the price sheets in the SOW? Yes, please use the attachment C- Price/Cost Schedule. CLINs: Many of the Base Year CLINs look to be for a partial year. With a Base year that could span 12-13 months, should these numbers be adjusted to full year amounts? CLINS will not be required year around. SOW Chemical Application Table page 5 has 1 application Grassy weeds and 3 spot sprays. SOW Page 4 has a similar spot spray requirement for the broadleaf weeds. What percentage of the cemetery or what areas of the cemetery is expected to need to be spot sprayed? As needed to keep cemetery Generally Weed Free SOW Page 5 Overseeding: What rate of seed (lb/1000 sq ft) is required for over seeding? Tall fescue -- 8 to 10 lb./1000 sq. Ft. SOW page 7 Tree/Shrub maintenance: Tree maintenance or removal services may also be required when felled and/or dead, diseased trees pose a potential safety hazard to the Cemetery staff and public. This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, pleas provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. SOW page 7 Tree/Shrub maintenance: Watering. This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. Can the government please provide additional definition of what watering will be required so we can accurately price it? SOW page 7, paragraph 8. A watering schedule shall be provided to the COR prior to watering and approved. Watering should be removed from SOW. SOW page 9, Storm Damage, remove fallen trees , This statement exposes the contractor to large financial obligations which drives up our price proposed to the government dramatically with services that may not be used. We suggest that this statement be moved to a tree maintenance contract that is negotiated per tree. If not, please provide a maximum number and size of tree every contractor bidding should include in their bid for each CLIN Quantity. E.g. 1 x Oak, 3 ft diameter, 60 feet tall for evaluation purposes. Remove Tree Removal from SOW. This will just consist of Debris Cleanup as stated in the Scope of work. Branches, Limbs, Leaves Etc. SOW P. 6 Leaf Collection: The SOW states All fallen leaves must be collected and removed from the site daily or as needed . The CLIN is per JB. So, if we were to remove all the fallen leaves on Monday and the COR requested us to remove them again on Tues, would this be 2 JBs? Yes. If the entire cemetery was completed that day. SOW P. 7 As the contractor is expected to provide, plant, stake, water, etc new trees, please define an average quantity, types, sizes, etc. Should be removed. End of Document
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