SOLICITATION NOTICE
46 -- 36C249-21-AP-0873 - Millipore Water System
- Notice Date
- 3/23/2021 2:40:02 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- 249-NETWORK CONTRACT OFFICE 9 (36C249) MURFREESBORO TN 37129 USA
- ZIP Code
- 37129
- Solicitation Number
- 36C24921Q0187
- Response Due
- 4/1/2021 1:00:00 PM
- Archive Date
- 05/31/2021
- Point of Contact
- Darrin J Nicholson, Contracting Specialist, Phone: 615-225-6641
- E-Mail Address
-
Darrin.Nicholson@va.gov
(Darrin.Nicholson@va.gov)
- Awardee
- null
- Description
- Page 1 of 4 COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION: Document Type: Combined Synopsis/Solicitation Solicitation Number: 36C24921Q0187 Posted Date: 03/23/2021 Response Date: 04/01/2021 Response Time: 3:00 PM Central Set Aside: 100% Small Business Product Code: 4610 Water Purification Equipment NAICS Code: 334516 Analytical Laboratory Instrument Manufacturing CONTRACTING OFFICE ADDRESS: Department of Veterans Affairs Network Contracting office 9 (NCO 9) 1639 Medical Center Parkway Murfreesboro, TN 37129 DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 03/ 10/2021 The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 Analytical Laboratory Instrument Manufacturing, with a small business size standard of 1000 employees. NCO 9 is seeking to purchase a BRAND NAME MilliporeSigma Pure Water System along with site preparation and installation for the James H. Quillen VA Medical Center in Mountain Home, TN. All questions regarding this RFQ must be in writing and may be sent by e mail to darrin.nicholson@va.gov. Questions must be received no later than 03/26/2021 at 3:00 P.M. Central. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this procurement phase. All questions and concerns regarding this RFQ shall be directed to the above Contract Specialist. SCHEDULE: All interested parties shall provide a quotation for the Brand Name items and effort delineated below: STATEMENT OF WORK GENERAL INFORMATION Introduction: The objective of this project is to replace the critical water system and critical water piping that supplies the decontamination area of Sterile Processing Service (SPS) of the James H. Quillen Veterans Administration Medical Center (JHQVAMC). Background: Aging critical system for the decontamination area of SPS with increasing problems needs replaced to modernize SPS with a system that is compliant with water requirements outlined in AAMI TIR34 2014 (R) 2017. Scope of Work: The contractor shall provide the JHQVAMC with all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. MilliporeSigma pure water system is designed to produce up to 440 liters per hour, up to 8,400 liters/day of reverse osmosis purified water to a 2,270-liter (~600 gallon) reservoir. Distribution equipment includes single pump, and 0.22-micron membrane filtration to deliver 20-24 GPM of purified water to distribution piping loop. The system shall fit in the designated area of 4 x 11 . Work Requirements: The JHQVAMC SPS shall be provided all material and labor to re-pipe DI water system in the soiled side of SPD so that each sink will have a ½ DI water line piped from a new point of use system. This piping will prevent deadheading (areas without constant water flow) the system. The following tasks are required: Put up temporary walls as required to protect working area. Remove and replace ceiling tiles as required to install new piping. Furnish and install DI water piping. New piping will be Spears acceptable for use with DI water systems. Mains will be 11/2 and drops will be ½ . Install new pipe hangers as required. Glued joints acceptable for DI water will be used. Connect new piping to 12 existing faucets. Set 2-piece preassembled point of use system in place. Connect DI water to new point of use system. Install new drain for point of use system and dump in drain located in sterilizer chase. Connect domestic water to new point of use system. Domestic water source is located in the same room as point of use system. Test system and repair leaks after install. Install a new power circuit for point of use system. Existing breaker will be used. The Millipore Sigma point-of-use DI system will be furnished, which shall include the following: Initial Pretreatment: Automatic backwashing filters Filter units with time-clock control valves, selected as needed per local feed water conditions (2) 1.0 cu-ft Activated Carbon Filter Backwashing filters are free-standing, generally located adjacent to the make-up systems. Final Pretreatment: Progard® Two User-exchanged cartridges: Activated carbon, hardness sequestering agent and depth filtration, (nominal 0.5 micron). Progard pretreatment packs are integrated into the front of the Milli-Q® HR system. Two Milli-Q® HR 7220 make-up water purification systems Reverse osmosis, and product water in-line UV light. Performance: Product flow rate (per unit): 220 liters/hour, max 4,400 liters/day (at 10-35°C) Product flow rate (total): 440 liters/hour, max 8,800 liters/day (at 10-35°C) Water Recovery: Adjusted based on feed water analysis Product and water recovery control: E.R.A.TM smart technology: Utilizes an integrated calculator, feed water analysis, flow and pressure measures with a reverse osmosis (RO) reject motorized twin valve. Constant product flow rate from 10 to 35oC Constant water recovery protects RO cartridge life and saves water. Product Quality to storage tank: 95 99% ionic rejection 99% organic and particle rejection Milli-Q® HR 7000 series system includes complete control of all system operating, monitoring, maintenance and alarm functions Complete control of key functions and monitoring of Milli-Q® HR system performance Control of distribution pump(s), UV light and tank level as necessary. Large, color, touch screen display provides detailed information about system operation. Remote connection and 24/7 real time monitoring provide full monitoring capabilities with automatic history archiving for up to two years. Two 24VDC outputs for alerts and alarms linked to maintenance and quality parameters. Two 4/20 mA outputs available for external monitoring (BMS) of up to two key performance parameters. Milli-Q® HR system is a free-standing cabinet design. 600 Gallon Storage Tank Linear PE conical bottom closed-top design with vent filtration, protected overflow, level sensor and painted steel stand/frame. The free-standing storage tank(s) may be located adjacent to the make-up water system and distribution panel or skid. Distribution Pump - Recirculating Distribution Multistage 316 SS centrifugal pump selected to deliver 20-24 GPM at 55 psi discharge pressure to a distribution loop. Pump may be supplied assembled to the distribution polishing skid. Pump selection may change according to modification of loop design. Calculated flow velocity of ~3.2- 3.8ft/sec, to maintain turbulent flow. Pump selection shall be based on the following distribution piping system design details: ~250 of 50 mm (nominal 1-1/2 ) diameter thermally IR butt welded natural PP. 20-24 GPM Distribution/Polishing Panel and Skid Assembly Pre-assembled skid-mounted polypropylene panel including the following components: Distribution pump (note previously) and relay box for pump motor. 254 nm disinfecting UV rated at up to 24 GPM (2) 20-inch Durapore® 0.22 µm Absolute membrane filter capsule Rotameter style flow meter 15-25 gpm range Backpressure regulating valve with gauge to maintain loop pressure at 20-25 psi minimum Butt and socket welded PP piping and valves as required, 1-1/2 nominal size Isolation valves are true-union ball valves, flush valves are diaphragm type Connections to equipment on skid are sanitary, union, flange or NPT threaded Connections to distribution loop are 1-1/2 socket weld, 1-1/2 threaded adapters also included Panel assembled to 304 SS self-supporting skid with leveling feet Equipment interconnections Interconnecting piping on pretreatment and make-up systems is pressure-rated tubing installed by Contractor. Interconnecting piping to/from distribution skid and distribution loop is by distribution piping contractor. Distribution skid is pre-wired; components on the distribution panel including electrical cables and devices are UL listed or recognized. Systems at 120VAC include power cords and plugs for connection to the electrical outlet(s) at install site. Systems at 230/460VAC include motor starter control box and require field connection to high voltage power by government personnel. Additional items. Sanitization of Storage and Distribution at Start-up: Ambient on-site generated chlorine dioxide sanitization of the storage tank and distribution for microbiological control recommended at start up. Sanitization of Tank at Start-Up for on-site sanitization of reservoir and tubing recommended for microbiological control. Ambient on-site generated chlorine dioxide sanitization of the storage tank and distribution for microbiological control. Additional Feed Water Pretreatment and Accessories: Ultrafiltration: - UF Pretreatment installed external to the Milli-Q® HR system when the silt density index, or fouling index, exceeds the tap feed water specifications. Ultrafiltration will remove particulates and organics contaminants of high molecular weight. Softener: Back-washable softener with brine tank installed external to the Milli-Q® HR system when the calcium level and/or LSI exceeds the tap feed water specifications. j. Contractor Project Responsibilities. All interconnecting control wiring labor & materials between skids and components within the confines of the system. Labor for loading media, membranes, etc. at installation. Expendables such as chemicals, salt, etc. for initial startup. System startup. Operator training upon completion of installation. Any additionally requested training subject to negotiated terms and pricing. Field Service start-up report and sign-off form. Initial distribution loop sanitization (as needed and if purchased). To be separately quoted. Validation (IQ/OQ) documents and services (as needed and if purchased). To be separately quoted. k. Government Project Responsibilities. Government will notify Contractor at least 4 weeks prior to the scheduled installation if safety training or insurance documentation is required before our engineer arrives on-site. Clear floor and wall space for installation of equipment, including removal of existing equipment prior to Contractor arrival. Reinforced wall surface(s) for equipment installation according to Contractor instructions, if require. Movement of all water system components from dock to installation space. Where system includes storage tank over 250 gallons, lifting of tank into stand in the final system installation location. Provide feed water connection point with shut-off valve within installation as required according to Contractor instructions. Provide drain water connection point within installation area according to Contractor instructions. Provide electrical outlets or direct wiring to system motor control devices within installation area according to Contractor instructions. Testing of system product water beyond instruments included as part of the system. Ensure that government personnel requiring training are available and present at the one-time training event. l. Government General Responsibilities. Permits, building inspections, taxes or duties. Any concrete work, including housekeeping pads, wall penetrations, containment berms or core drilling. Feed water back-flow preventer or tempering valve, insulation or heat tracing. Valve tags and/or labels of components or piping. DELIVERY: Products shall be delivered, and installation shall occur not later than 90 days after receipt of order. Delivery terms FOB destination. The contractor shall deliver all products to: James H. Quillen VA Medical Center 809 Lamont Street Mountain Home (Johnson City), TN 37684. Delivery shall be made during regular business hours, 7:00 a.m. to 4:30 p.m., Monday through Friday, except for Federal Holidays. Evening, night, and weekend delivery may be required as circumstances dictate and are approved by the Contracting Officer or Contracting Officer s Representative (COR) only. Delivery shall not be made unless persons are present to receive equipment. EVALUATION OF QUOTES: Award shall be made to the vendor whose quotation offers the best value to the government, considering technical acceptability, past performance, and price. In accordance with FAR 13.106-2(b)(3), the government will evaluate information based on the Comparative Evaluation process, by comparing one quotation with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when as identified herein. Once one quote is determined acceptable, that quote will then be compared side by side to each remaining quote until the best quote is finally chosen. Technical Acceptability This a Brand Name requirement and only Millipore brand products shall be quoted, which helps determine technical acceptability. Overall acceptability will be based upon capability to meet the entire requirement as specified in the SOW. Past performance - A review of available information in CPARS and other sources will determine past performance acceptability. Price The total quoted price will be evaluated as part of the comparative evaluation. QUOTE FORMAT AND SUBMISSION REQUIREMENTS: Offerors shall provide only one quote. Quote should be emailed to Darrin.nicholson@va.gov NLT 03/29/2021 at 3:00 PM Central. Non-compliance with this requirement may result in disqualification of the quote. All vendors must be registered and complete all entries in the System for Award Management (SAM) to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM All Quote submissions must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Offeror shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. CLAUSES/PROVISIONS: Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. The following clause apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST TIER SUBCONTRACT AWARDS OCT 2018 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (Will be incorporated full text into the contract) OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE JUL 2016 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT OCT 2015 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (Will be incorporated full text into the contract) OCT 2018 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS (Will be incorporated full text into the contract) OCT 2018 52.219-13 NOTICE OF SET-ASIDE ORDERS NOV 2011 2.222-3 52.222-19 CONVICT LABOR CHILD LABOR JUN 2003 JAN 2018 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES JUL 2014 52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015 52.222-54 52.223-18 52.225-1 EMPLOYMENT ELIGIBILITY VERIFICATION ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING BUY AMERICAN-SUPPLIES OCT 2015 AUG 2011 JAN 2021 52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS MAY 2014 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES JUN 2008 52-232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT OCT 2018 52-232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. Contracting Officer insert CLIN information]. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information. (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies. (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) (a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. (b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) The following provisions apply to this solicitation: 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING JULY 2016 52.212-1 INSTRUCTIONS TO OFFERORS OCT 2018 52.212-3 Offeror representations and certifications-commercial items (OCT 2018) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision. (b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. (2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
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