SOURCES SOUGHT
Q -- 644 - Ortho-License Renewal (Olympus Equipment)
- Notice Date
- 3/26/2021 9:14:44 AM
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- 258-NETWORK CNTRCT OFF 22G (36C258) MESA AZ 85212 USA
- ZIP Code
- 85212
- Solicitation Number
- 36C25821Q0143
- Response Due
- 4/2/2021 12:00:00 PM
- Archive Date
- 04/17/2021
- Point of Contact
- Eric Carroll, Contract Specialist, CONTRACT SPECIALIST, Phone: Eric.Carroll@va.gov
- E-Mail Address
-
Eric.Carroll@va.gov
(Eric.Carroll@va.gov)
- Awardee
- null
- Description
- This request for information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. This notice is published to conduct market research to determine if there is a sufficient number of certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB), capable of performing the requirements to warrant a socio-economic set-aside or full & open competition. It is strongly recommended that interested parties register in the US Department of Veterans Affairs Vet Biz database and the Small Business Administration (SBA) database. Registration may be accomplished at http://www.vip.vetbiz.gov/ and www.sba.gov/, respectively. Interested parties responding to this Sources Sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to capability of performance (3) intentions of subcontracting program to include set-asides if any; (4) proof of registration in the VA Vet Biz or SBA websites or intention of registration prior to submission of offers to a solicitation; (5) If you are a distributor a statement from the manufacturer that your company is an authorized distributor; (6) a statement to inform the government if you are a manufacturer or distributor; (7) any information regarding FSS Schedule availability; (8) SAM Registration (9) any other pertinent company documentation. Responses are due by April 02, 2021 at 1:00 pm MST. It is anticipated that a solicitation may be issued in April 2021. If issued, award of a subsequent contract is contemplated in March 2021. Electronic submissions are acceptable via Eric.Carroll@va.gov, and are highly preferred. NO ADDITIONAL INFORMATION IS AVAILABLE OTHER THAN WHAT IS NOTED HEREIN. ALL FIRMS ARE INSTRUCTED NOT TO CALL THE INDIVIDUAL VA MEDICAL CENTERS REQUESTING MORE INFORMATION. This procurement is for annual OrthoView licenses to overlay prosthesis templates onto x-ray scans. An annual license is required for the Phoenix VA to obtain the most recent templates and continue using the software. It is requested that responses include a rough estimate of pricing for completion of the requirements identified below. Purpose: The Phoenix VA Health Care System (PVAHCS) requires a contract for annual OrthoView licenses. The Phoenix VA Orthopedic Surgery Department uses Orthoview software to overlay prosthesis templates onto x-ray scans. An annual license is required for the Phoenix VA to obtain the most recent templates and continue using the software. Required Services: The Contractor shall provide an Orthoview concurrent user license. The Contractor shall provide all clinical updates. The Contractor shall provide all new versions of the Orthoview software. The Contractor shall provide full technical and application support. The Contractor shall provide access to orthopedic implant templates. The Contractor shall provide on-line library of tutorials and help guides. The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency. Service technicians shall be certified to work on Materialise Orthoview software. Contractor shall provide documentation/copy of certification with proposal submittals and upon award. FAR 52.217-8, Option to Extend Services: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer. Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address. Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform. Tasks and Associated Deliverables: The contractor shall provide a detailed proposal responsive to this SOW. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. The contractor shall provide uninterrupted licensing and subscription services to an electronic medical reference as stated herein. The contractor shall provide product training, online tutorials, and promotional material. Contractor shall also provide unlimited support via virtual training performed by a person with a clinical background during implementation. Contractor shall provide technical support numbers. Customer service shall be available to provide unlimited technical support 24 hours a day, 7 days a week to troubleshoot application/software issues. The contractor is expected to troubleshoot access as needed. Contractor to provide support documentation tools, such as clinical or a technical manual. Payments The contractor shall submit in arrears a properly completed itemized invoice in accordance with FAR clauses 52.212-4(g) Contract Terms and Conditions Commercial Items via Tungsten Network, http://www.tungsten-network.com/US/. Invoices submitted for payment shall be reviewed for accuracy and shall be subject to approval by the Government prior to issuance of payment. The invoice MUST be itemized to include the following information: 1. Facility name and address where service was provided 2. Contract number 3. Purchase order number 4. Hours 5. Cost 6. Date No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i) Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract is not completed and submitted as required.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/2a445d6b8c5b4a4ba18ab6ca5b6d8a28/view)
- Place of Performance
- Address: Veterans Health Administration Phoenix VA Healthcare System Carl T. Haydon VA Medical Facility 650 E. Indian School Road, Phoenix, AZ 85012, USA
- Zip Code: 85012
- Country: USA
- Zip Code: 85012
- Record
- SN05954914-F 20210328/210326230112 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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