SOLICITATION NOTICE
J -- Varian Truebeam and Identify Service Maintenance Agreement New Base + 1 Option Year
- Notice Date
- 3/31/2021 11:45:38 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
- ZIP Code
- 45428
- Solicitation Number
- 36C25021Q0527
- Response Due
- 4/5/2021 9:00:00 AM
- Archive Date
- 06/04/2021
- Point of Contact
- chad.kemper@va.gov, Chad Kemper, Phone: (937) 268-6511 ext. 4541
- E-Mail Address
-
Chad.Kemper@va.gov
(Chad.Kemper@va.gov)
- Awardee
- null
- Description
- COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C25021Q0527 Posted Date: 3/31/2021 Original Response Date: 4/5/2021 Current Response Date: 4/5/2021 Product or Service Code: J065 Set Aside: No Set Aside Used NAICS Code: 811219 Contracting Office Address Department of Veterans Affairs Network Contracting Office 10 Dayton VA Medical Center 3140 Governor s Place Blvd Suite 210 Kettering, OH 45428 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22 million. The Dayton VAMC is seeking to purchase a maintenance service agreement for Varian Truebeam and Identify equipment. PERFORMANCE WORK STATEMENT GENERAL INFORMATION Title of Procurement: Varian Truebeam and Identify Service Contract Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as otherwise specified. The Dayton VA Medical Center may request that service be performed during Non-Standard hours. The contractor shall provide all necessary labor, management, supervision, technical skills, quality control, materials, parts, tools, transportation, and equipment necessary to perform service and preventive maintenance of the Varian Truebeam and Identify Systems as described below: Truebeam, System ID: H194447: Preventive Maintenance of the System shall be completed in accordance to OEM specifications. Coordination of this should be completed with Biomedical Engineering and Radiation Therapy Projected schedule for routine preventive maintenance activities shall be coordinated with Biomedical Engineering and Radiation Therapy at least one year in advance to allow patient scheduling. A comprehensive list of preventive maintenance items that will be completed at each inspection shall be provided to Biomedical Engineering and Radiation Therapy. Preventive Maintenance shall be completed after clinical hours to limit patient impact for a down system. Shall provide guaranteed minimum 96% uptime of the Varian Truebeam System. Uptime is calculated based off the following Hours of Coverage excludes hours for preventive and scheduled maintenance of the system Shall provide all mandatory safety and reliability modifications, this shall also be coordinated with Biomedical Engineering. All labor charges are included in this contract and should not be charged separately. Exclusions would be for repairs that occur outside Monday Friday 8pm 8am and weekends. These shall be provided at a rate discussed before contract award with Chief of Biomedical engineering and the Contracting Officer. Any work that was in progress before 8pm shall not accrue any additional charges. All parts shall be provided in this contract with no additional charge. Parts shall be provided expedited overnight delivery to ensure limited downtime. Parts shall be new and must be OEM certified parts. Shall provide on-site emergency field service support, this includes after hours support. On-site response time shall be within 2 hours of notification of a down system. Shall inform the medical physicist of any corrective maintenance which requires testing/calibration prior to returning the equipment to clinical use. Shall provide access to Help desk technical support and clinical application support 24hours/7 days a week/365 days of the year at no additional cost. Telephone number shall be provided to obtain clinical applications support. Provide online access to support documentation and training resources. Shall provide all mandatory and optional firmware upgrades to the system, this includes the following: Computer hardware Operating System Monitors OEM provided network devices Any other type of hardware upgrade Any associated training shall be included A telephone number shall be provided to report problems with equipment during regular business hours. A means shall be provided to be able to open a service ticket online and to track resolution. Must have existing MOU/ISA in place with the VA to allow for remote technical assistance and diagnostics in accordance with VA directive 6513. Shall complete independent review of service logs. The Dayton VA Medical Center is responsible for providing first line support for the Truebeam which includes the following: Initial first level troubleshooting Identify, System ID: HID1118: Preventive Maintenance of the System shall be completed in accordance to OEM specifications. Coordination of this should be completed with Biomedical Engineering and Radiation Therapy Projected schedule for routine preventive maintenance activities shall be coordinated with Biomedical Engineering and Radiation Therapy at least one year in advance to allow patient scheduling. A comprehensive list of preventive maintenance items that will be completed at each inspection shall be provided to Biomedical Engineering and Radiation Therapy. Preventive Maintenance shall be completed after clinical hours to limit patient impact for a down system. Shall provide guaranteed minimum 96% uptime of the Varian Identify System. Uptime is calculated based off the following Hours of Coverage excludes hours for preventive and scheduled maintenance of the system Shall provide all mandatory safety and reliability modifications, this shall also be coordinated with Biomedical Engineering. All labor charges are included in this contract and should not be charged separately. Exclusions would be for repairs that occur outside Monday Friday 8pm 8am and weekends. These shall be provided at a rate discussed before contract award with Chief of Biomedical engineering and the Contracting Officer. Any work that was in progress before 8pm shall not accrue any additional charges. All parts shall be provided in this contract with no additional charge. Parts shall be provided expedited overnight delivery to ensure limited downtime. Parts shall be new and must be OEM certified parts. Shall provide on-site emergency field service support, this includes non-standard hour coverage. On-site response time shall be within 2 hours of notification of a down system. Shall inform the medical physicist of any corrective maintenance which requires testing/calibration prior to returning the equipment to clinical use. Shall provide access to Help desk technical support and clinical application support 24hours/7 days a week/365 days of the year at no additional cost. Telephone number shall be provided to obtain clinical applications support. Provide online access to support documentation and training resources. Shall provide all mandatory and optional firmware upgrades to the system, this includes the following: Computer hardware Operating System Monitors OEM provided network devices Any other type of hardware upgrade Any associated training shall be included A telephone number shall be provided to report problems with equipment during regular business hours. A means shall be provided to be able to open a service ticket online and to track resolution. Must have existing MOU/ISA in place with the VA to allow for remote technical assistance and diagnostics in accordance with VA directive 6513. Shall complete independent review of service logs. Identify, System ID: HID1119: Preventive Maintenance of the System shall be completed in accordance to OEM specifications. Coordination of this should be completed with Biomedical Engineering and Radiation Therapy Projected schedule for routine preventive maintenance activities shall be coordinated with Biomedical Engineering and Radiation Therapy at least one year in advance to allow patient scheduling. A comprehensive list of preventive maintenance items that will be completed at each inspection shall be provided to Biomedical Engineering and Radiation Therapy. Preventive Maintenance shall be completed after clinical hours to limit patient impact for a down system. Shall provide guaranteed minimum 96% uptime of the Varian Identify System. Uptime is calculated based off the following Hours of Coverage excludes hours for preventive and scheduled maintenance of the system Shall provide all mandatory safety and reliability modifications, this shall also be coordinated with Biomedical Engineering. All labor charges are included in this contract and should not be charged separately. Exclusions would be for repairs that occur outside Monday Friday 8pm 8am and weekends. These shall be provided at a rate discussed before contract award with Chief of Biomedical engineering and the Contracting Officer. Any work that was in progress before 8pm shall not accrue any additional charges. All parts shall be provided in this contract with no additional charge. Parts shall be provided expedited overnight delivery to ensure limited downtime. Parts shall be new and must be OEM certified parts. Shall provide on-site emergency field service support, this includes non-standard hour coverage. On-site response time shall be within 2 hours of notification of a down system. Shall inform the medical physicist of any corrective maintenance which requires testing/calibration prior to returning the equipment to clinical use. Shall provide access to Help desk technical support and clinical application support 24hours/7 days a week/365 days of the year at no additional cost. Telephone number shall be provided to obtain clinical applications support. Provide online access to support documentation and training resources. Shall provide all mandatory and optional firmware upgrades to the system, this includes the following: Computer hardware Operating System Monitors OEM provided network devices Any other type of hardware upgrade Any associated training shall be included A telephone number shall be provided to report problems with equipment during regular business hours. A means shall be provided to be able to open a service ticket on line and to track resolution. Must have existing MOU/ISA in place with the VA to allow for remote technical assistance and diagnostics in accordance with VA directive 6513. Shall complete independent review of service logs. Background: Warranty of the Truebeam expired 3/9/2021, service contract is required to provide 98% uptime requirements needed for Radiation Therapy. Warranty of both Identify Systems is expected to expire 10/30/2021, service contract is required to provide 98% uptime requirements needed for Radiation Therapy. Performance Period: The contract shall be from 4/19/2021 4/18/2022 with 1 option year (4/19/2022 4/18/2023) Type of Contract: Firm fixed price. Hours of Coverage: Standard business hours are Monday through Friday from 8:00 am to 5:00 pm, excluding holidays. All service/repairs will be performed Monday through Friday from 8:00 am to 8:00 pm unless requested or approved by Chief of Biomedical Engineering, Kevin Hutcherson or their representative. All preventive maintenance shall be completed after clinical hours (Monday through Friday after 5pm, or weekends). Federal Holidays observed by the VAMC are: New Years' Day Martin Luther King Day Presidents' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day Check in and check out requirements: The Contractor shall be required to report to Biomedical Engineering to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible Service Report(s). The FSE shall be required to log out with Biomedical Engineering and submit the Service report(s) to the COR. ALL service reports shall be submitted to the equipment user for an ""acceptance signature"" and to the COR for an ""authorization signature"". If the COR is unavailable, a signed, authorized copy of the service report will be sent to the Contractor after the work can be reviewed (if requested or noted on the service report). Service report shall describe the work that was completed and list parts that were replaced. A copy of the service report shall be signed and left with a representative of Biomedical Engineering prior to the departure of the service person. VA Biomedical Contact Person(s): Michael Householder, Susan Hueston, Kevin Hutcherson, or Kent Forbes. Location (Building/Room Number): Building 330/Room BC123 ______ Telephone Number & Extension(s): 937-268-6511 ext 2774_______ Contractor - Provide telephone number(s) to call for your Service Department: ______ Provide name(s) of authorized contact person(s): ______ Competency of personnel: All work performed shall be in accordance with commercial practices and the equipment manufacturer s specifications. Documentation: For all service visits, the Contractor shall furnish a service report describing the malfunction and all work and materials required to correct the problem. Acceptance of work: Completion of all work is subject to the approval of the medical physicist and the Biomedical Engineering Section personnel. In addition, the documentation of the work is subject to approval by both representatives of both services. When the work is deemed satisfactory and documentation is provided, representatives of both services will indicate their approval on the Contractor s service sheets prior to the Contractor s departure. Condition of equipment: The Contractor accepts responsibility for the equipment in ""as is"" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract. Payment: - Invoices will be paid in arrears on a monthly basis. Invoices, MUST INCLUDE, at a minimum, the following information: Contract No., Purchase Order No., Item(s) covered (to include serial #'s) and covered period of service. B. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. Schedule of Deliverables Deliverable No. Item Quantity Delivery Date 1 Truebeam Service contracts for system H194447 Base year 4/9/2021 4/8/2022 2 Identify Service contract for system HID1118 Base year 10/30/2021- 4/8/2022 3 Identify Service contract for system HID1119 Base year 10/30/2021- 4/8/2022 4 Truebeam and Identify Service contracts for systems H194447, HID1118, & HID1119 Option Year 1 4/9/2022 4/8/2023 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998) FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-13, System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020) VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70, Commercial Advertising VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors VAAR 852.215-71, Evaluation Factor Commitments VAAR 852.232-72, Electronic Submission of Payment Requests VAAR 852.233-70, Protest Content/Alternative Dispute Resolution VAAR 852.233-71, Alternate Protest Procedure VAAR 852.270-1, Representatives of Contracting Officers VAAR 852.212-72, Gray Market and Counterfeit Items (MAR 2020) (DEVIATION) VAAR 852.219-75, Subcontracting Commitments Monitoring and Compliance (JUL 2018) VAAR 852.219-76, Subcontracting Plans Monitoring and Compliance (JUL 2018) (DEVIATION) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021) The following subparagraphs of FAR 52.212-5 are applicable: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91). (3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232). (4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). (5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2018) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) FAR 52.219-8, Utilization of Small Business Concerns (Oct 2018) FAR 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C. 632(a)(2)). FAR 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246) FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.223-20, Aerosols (JUN 2016) (E.O. 13693). FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (JUL 2013) (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Requirements (MAY 2014) (41 U.S.C. chapter 67) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020). 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706) (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation. (1)The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509). (ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91). (iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232). (v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). (viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). (ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). (x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212) (xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67). (xii) (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C. chapter 67). (xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements (MAY 2014) (41 U.S.C. chapter 67). (xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989). (xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020). (xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). (xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a). (B) Alternate I (JAN 2017) of 52.224-3. (xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note) (xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (AUG 2018) FAR 52.204-7, System for Award Management (OCT 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.212-2, Evaluation Commercial Items (OCT 2014) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (FEB 2021) FAR 52.217-4, Evaluation of Options Exercised at Time of Contract Award (JUNE 1988) FAR 52.233-2, Service of Protest (SEPT 2006) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (AUG 2018) VAAR 852.215-72 Notice of Intent to Re-solicit (OCT 2019) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. All quotes shall be sent electronically to Chad Kemper at chad.kemper@va.gov. EVALUATION Award shall be made using comparative analysis under FAR part 13. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. After the evaluation of quotes, the CO may negotiate final terms with one or more quoters of the Government s choice before issuing a purchase order. The CO shall not negotiate with any quoters other than those that represent the best value to the Government and shall not use the formal source selection procedures described in FAR Part 15. The CO may issue a purchase order to other than the lowest priced quoter. The Government may award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical: The vendor shall provide a narrative to be evaluated in an impartial manner to determine if the organization has the experience and capabilities to provide the requested services in accordance with the solicitation. The technical information being reviewed is: Ability to perform updates and upgrades Ability to remotely connect to perform technical assistance and diagnostics Ability to provide help desk and clinical application support Ability to provide support within the noted response times Past Performance: The CO will evaluate past performance to assess the historical facts of the offerors work experience, quality and relevance of that experience, and how well each performed under other contracts. The CO will consider references from either inside or outside the federal government, so long as the performance is recent (within the last three years) and relevant (for the same or similar items). Provide (3) references of work, similar in scope and size with the requirement detailed in the Description and Scope. References shall include contact information; brief description of the work completed, and contract # (if relevant). References may be checked by the CO to ensure your company is capable of performing the required services. The Government also reserves the right to obtain information for use in the evaluationof past performance from any and all sources to include PPIRS. The CO may also consider past performance information from sources other than those provided by the offerors. In comparing technically equivalent proposals, the CO may make an award to a higher priced offeror who has a better past performance history than a lower priced offeror Price: Price will be evaluated by the CO for the base and all option periods to determine reasonableness and may analyze whether the price realistically supports the requirements of the solicitation. If more than one offer is received, the prices from the offers will be entered into an abstract or documented in the CO s Statement of Award. One or more of the following techniques will be used to ensure a fair and reasonable price: Comparison of proposed prices received in response to the solicitation. Comparison of proposed prices with the independent government cost estimate. Comparison of proposed prices with available historical information This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoter shall list exception(s) and rationale for the exception(s). Submission shall be received not later than April 5, 2021 at 12 PM to chad.kemper@va.gov via email only. It is the offeror s responsibility to confirm that all required documents are included and received by the solicitation due date. Late submissions shall be treated in ac...
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- Place of Performance
- Address: Dayton VA Medical Center 4100 West Third Street, Dayton, OH 45428-9000, USA
- Zip Code: 45428-9000
- Country: USA
- Zip Code: 45428-9000
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- SN05958492-F 20210402/210331230100 (samdaily.us)
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