SAMDaily.us | PRESOL | 99 | Contracting Officer Representative

SAMDAILY.US - ISSUE OF APRIL 09, 2021 SAM #7069
SOLICITATION NOTICE

99 -- Contracting Officer Representative

Notice Date: 4/7/2021 10:59:27 AM
Notice Type: Combined Synopsis/Solicitation
NAICS: 921190 — Other General Government Support
Contracting Office: ACQUISITIONS - INL WASHINGTON DC 20520 USA
ZIP Code: 20520
Solicitation Number: PSC-21-044-INL
Response Due: 4/21/2021 12:00:00 PM
Archive Date: 05/06/2021
Point of Contact: Victoria V. Stewart
E-Mail Address: StewartVV@state.gov
(StewartVV@state.gov)
Description: U.S. DEPARTMENT OF STATE BUREAU OF INTERNATIONAL NARCOTICS AND LAW ENFORCEMENT AFFAIRS (INL)�� You have received this ""Personal Services Contractor� (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. �The Department is not responsible for any data and/or text not received when retrieving this document electronically. �Amendments to solicitation documents generally contain information critical to the submission of an application. Position Title: � �Contracting Officer Representative Location:� � � � � �Port-au-Prince, Haiti Salary Level:�� FS-02 - $89,505 - $131,441 (Equivalent GS-14) Period of performance: The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions. Issuance Date:� ��April 7, 2021�� Closing date:�� April 21, 2021 Closing Time:� � � 3:00 p.m. EST�� Solicitation Number:�� PSC-21-044-INL Job description: �See below Dear Prospective Offerors: The Department of State is seeking offers from qualified U.S. citizens to provide personal services for the subject position under a personal services contract, as described in this solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1.�� Form SF 171 (Completed and signed) 2.�� Complete resume. In order to fully evaluate your offer your resume must include: a.�� Paid a non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for any overseas experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.� b.�� Specific duties performed that fully detail the level and complexity of the work. c.�� Names and contact information (phone and email) of your current and/or previous supervisor(s).� d.�� Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.� e.�� U.S. Citizenship Note: Resume must contain explicit information to make a valid determination that the candidate meets the experience requirements as stated in this solicitation. This information needs to be clearly identified in the resume. Failure to provide explicit information to determine qualifications for the position will result in loss of full consideration.� 3.�� Evaluation Factor document specifically addressing: �Each of the Evaluation Factors shown in the solicitation below. Responses must be limited to 500 words per Evaluation Factor. Any additional words above the limit will neither be read nor scored.� Note: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have receive that are relevant to each Factor. � 4.�� Professional References: �Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references. � Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Complete applications must be emailed to: �� Victoria V. Stewart �� U.S. Department of State �� INL/EX/GAPP �� StewartVV@state.gov Sincerely, Amy M. Kara Contracting Officer U.S. Department of State SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL). The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.� PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. �Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, �Post-Award Ethical Responsibilities of Personal Services Contractors,� or otherwise objectively performing their contractual duties upon contract award. � HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. �A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. �Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. �The Government is not responsible for any costs incurred by the offeror during the solicitation process. � � NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION� This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application. Proposals must include the following and not exceed twenty (20) pages (additional pages will not be accepted or reviewed):� 1.�� Form SF 171 (Completed and signed) 2.�� Resume � 3.�� Evaluation Factor Responses 4.�� Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references. � Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Additional documents submitted beyond the requirements will not be accepted or reviewed.� *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERAN�S PREFERENCE Veteran�s preference is not applicable to this position therefore do not submit DD-214. ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. Submit proposal via e-mail to the attention of: INL/Victoria V. Stewart E-mail: StewartVV@state.gov Direct questions regarding this solicitation to: INL/Victoria V. Stewart E-mail: StewartVV@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. � GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of state is the President�s principal foreign policy advisor. The Department of State�s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.� Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.� The Bureau of International Narcotics and Law Enforcement Affairs Section at the U.S. Embassy Port-au-Prince, Haiti, supports the Haitian National Police (HNP)�s development as a professional and accountable institution capable of managing Haiti�s internal security. � The purpose of this Personal Services Contract is to fill the position of Contracting Officer�s Representative (COR) responsible for providing expert advice, guidance, and direction in the administration of multiple INL contracts, grants, and letters of agreement for both services and commodities to include construction and nonconsruction. �These contracts encompass a contract value of approximately $5 million annually with over 25 personnel on assignment throughout Haiti. �These contracts support the entire INL program. DUTIES AND RESPONSIBILITIES Under the direct supervision of the Port-au-Price based INL/Haiti Director or his/her designee, the COR will perform the following duties: 1.�� Serve as the COR or Agreement Officer Representative (as appropriate) for assigned projects. �Assist in effectively managing foreign assistance projects to accomplish INL goals while complying with all applicable laws, rules, and regulations. 2.�� Advise INL/WHP program officer(s) and INL/Haiti staff in the preparation of program objectives as they relate to assigned projects.� 3.�� Provide program-related financial guidance (e.g., materials and labor cost estimates) to INL/WHP program officer(s) and INL/Haiti staff.� 4.�� Analyze and evaluate (on a quantitative and qualitative basis) cost proposals for �assigned projects. 5.�� Advise INL/WHP program officer(s) and INL/Haiti staff in the development of work requirements for assigned projects.� 6.�� Evaluate and advise on the foreign assistance implementers� organization, methods, and procedures for providing administrative support systems such as records, communications, directives, forms, files, and documentation, as it relates to management of assigned projects .� 7.�� Assist INL/WHP program officer(s) and INL/Haiti staff in the preparation and submission of budget estimates and progress and cost-tracking reports for each assigned project. 8.�� Liaise with Government of Haiti (GOH), United Nations, and other donor country interlocutors under the supervision and guidance of INL/WHP program officer(s) and INL/Haiti staff.� 9.�� Draft and edit reports, documents, data calls responses, and other official documents related to this SOW.� 10.�� Participate in relevant Technical Evaluation Panels (TEP) and review cost proposals.� 11.�� Coordinate with any Government Technical Monitors (GTMs) or other personnel hired by INL to assist in oversight and management of assigned projects. �Supervise such personnel if assigned to do so. A.�� Specific COR Duties and Responsibilities: 12.�� Coordinate with the contractor(s) on all technical matters, which may arise in the administration of delegated contract(s).� 13.�� Give technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures.� 14.�� Monitor and inspect the contractors� technical progress and performance and the expenditures of resources to assure compliance with the contract terms and conditions.� 15.�� Inspect and accept deliverables (supplies, services, and/or reports) on behalf of the Government.� 16.�� Verify satisfactory delivery of contract items and prepare receiving reports and/or approving invoices for payments.� 17.�� Verify efficient and satisfactory performance of work by contractor(s).� 18.�� Notify the CO and contractor in writing of any deficiencies in workmanship or materials immediately, and monitor response and repair items as stipulated in the contract.� 19.�� Notify the CO in writing of any performance or schedule failure by the contractor.� 20.�� Verify contractor receiving, inspection, and acceptance reports.� 21.�� Maintain constant cognizance with respect to technical compliance with contract terms on part of the contractor.� 22.�� Resolve technical issues arising under the contract which fall within the scope of the COR�s authority, and refer to the CO any issues which cannot be resolved without additional cost or time.� 23.�� Inform the CO in writing of any needed changes in the scope of work or specifications.� 24.�� Ensure the Government meets its contractual obligations to the contractor, e.g., timely Government review and approval of documents if such reviews are required by the contract.� 25.�� Know and understand the terms and provision of the contract.� 26.�� Know the scope and limitations of COR authority.� 27.�� Protect privileged and sensitive information including, without limitation, procurement information.� 28.�� Periodically visit the contractors� site to check on the work of the contractor.� 29.�� Serve as the primary liaison between the contractor and the CO.� 30.�� Perform all acceptance tests required by the contract.� 31.�� Establish and maintain adequate COR files.� 32.�� Prepare statements of satisfactory performance or deviations, shortages, or deficiencies.� 33.�� Monitor the contractors� use of key personnel and notify the CO of any changes in key personnel proposed by the contractor.� 34.�� Review and approve the contracts� vouchers or invoices.� B.�� Ethical Requirements: 35.�� In performance of this contract, the contractor shall be subject to the ethics rules applicable to Department of State employees under 5 CFR Part 2635 (Standards of ethical conduct for employees of the Executive Branch), 2 FAM 700 (Ethics), and 3 FAM 4120 (Employee Responsibilities Abroad) and 4170 (Official Clearance of Speaking, Writing and Teaching). �Contractor shall also be subject to 5 CFR Part 2637 (regulations concerning post-employment conflicts of interest). � 36.�� Conditions for Contracting Prior to Receipt of Ethics Clearance: �The Contractor may commence work prior to the completion of the ethics clearance. �The Contractor shall not perform Contracting Officer Representative functions until clearance received. �Further, if Contractor does not obtain ethics clearance within 30 days of commencing work, this contract may be terminated in accordance with paragraph (a) (2) of General Provision 16 of this contract. C.�� Other Duties: 37.�� Work in close conjunction with the INL Police Advisor and INL Program Advisor and provide backup and support as directed for their duties and responsibilities. �� 38.�� Serve as a subject matter expert in contract oversight for INL Port-au-Prince. 39.�� Represent INL in internal and external meetings, ceremonies, and representational events as required. �Articulate and promote U.S., Mission, and INL policies and goals. 40.�� Maintain security awareness and properly handle classified and controlled items and information. � 41.�� When required, perform the role of Duty Officer. 42.�� Perform other duties as requested and assigned that are directly related to this Statement of Work. TRAINING AND DISTANCE LEARNING 1.�� Completes the Contracting Officer Representative (COR) distance-learning course through Foreign Service Institute (FSI) within 120 prior to of arriving at Post. Obtains/maintains Federal Acquisition Certification Level II - Contracting Officer�s Representative (FAC-COR) Level III Certification within 120 days of arriving at Post. �(see http://www.fai.gov for details) 2.�� Completes Distance Learning (DL) FSI Introduction to Working in an Embassy (PN113) courses within the first 30 days of assignment successfully. � 3.�� Completes the Introduction to Working in an Embassy (PN113) distance-learning (DL) course through the Foreign Service Institute (FSI) within the first six (6) months of arriving at Post. 4.�� Completes the mandatory Foreign Affairs Counter-Threat (FACT) Course (OT650) prior to deployment to Post.� 5.�� If applicable - Consultations with the INL Program Office may be required. PLACE OF PERFORMANCE & TRAVEL REQUIREMENTS Position will be based at U.S. Embassy Port-au-Prince, with regular project responsibilities in Port-au-Prince and with travel availability required throughout Haiti. �Travel availability also required for occasional travel to Washington, DC for briefings, consultations, and training; and for occasional travel to the United States and other third-country locations to support training for the Haitian National Police. RELATIONSHIP The Contracting Officer Representative (COR) reports to the INL/Haiti Director, or his or her designee, in coordination with the Program Managers, INL/Washington, and AQM or INL/EX contracting officers. The COR will work at the INL/Haiti office, with frequent travel to the field as needed, to include areas throughout Haiti.� The INL/Haiti Director will provide yearly performance reviews to the Contracting Officer in Washington, DC to contribute to the incumbent�s yearly review.� COR AUTHORITIES AND LIMITATIONS After obtaining the required FAC-COR Certification, the Contracting Officer will designate the COR in writing to take certain actions under the contract(s) requiring oversight. The designation memorandum will specify the scope and limitations of the authority to be delegated.� The COR is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. �The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. The COR will be responsible for: �� Developing a strong working relationship with the Contracting Officer �� Promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress �� Maintaining constant cognizance with respect to technical compliance with contract terms on part of the Contractor �� Knowing and understanding the terms and provisions of the contract �� Knowing the scope and limitations of the COR position�s authority� �� Using good judgment, skill and reasonable care in the exercise of the COR position�s authority �� Protecting privileged and sensitive procurement information �� If appropriate, periodically visiting the Contractor�s workplace �� Serving as the property administrator for the contract(s) assigned �� Establishing and maintaining adequate COR files �� Preparing performance assessments for input into the Contractor Performance Assessment Reporting System (CPARS) In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. �Such changes must be authorized, in writing, to the Contracting Officer. DELIVERABLES/REPORTS Deliverables are required under this PSC and shall include; monthly status reports, monthly evaluation of contractor performance, special reports when required and ""Completion of assignment report,"" which shall be a compressive review of the projects in which the contractor was involved. � Each report shall include a critique of and recommendations for the various projects. �The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. �The Personal Service Contractor shall submit two (2) copies of each report as required to the following;� 1.�� INL/Port-au-Prince Director(s) and; 2.�� INL/Program Officer� Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC�s hard file under Section V.; Tab E - Receiving Reports.� The Contractor shall prepare and submit two copies of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to the Embassy INL Section and to the Program Officer, Bureau of International Narcotics and Law Enforcement Affairs (INL), Department of State Washington, DC. �The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author�s name(s), contract number, project number, and title, contractor�s name, name of the State Department project office, and the publication or issuance date of the report. When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. �Wherever possible, pages should be printed on both sides using single spaced type. COMPLEXITY This position involves planning, organizing and completing financial and organizational analysis of enormous complexity. �Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing and determining the scope and depth of studies/audits to be undertaken. �The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of the legislation and policy statements and determining how to translate the intent into program actions. SCOPE AND EFFECTIVENESS The PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full-range of citizen safety, law enforcement, rule of law, and counternarcotics programs in Haiti, which is of significant interest to the public and to Congress. MINIMUM QUALIFICATIONS REQUIRED 1.�� U.S. citizenship with the ability to obtain and maintain Department of State Secret level security, Medical, and Ethics clearances (if applicable). �(Security Clerance upgrade to TS level may be required) 2.�� Bachelor�s Degree from an accredited institution in one of the following areas: law enforcement, criminal justice, project management, public administration, architecture, construction science, construction management, or engineering (preferably structural or civil engineering) and six (6) years' professional work experience, of which five years should be directly related to performing functions in program management and/or contractor oversight.� OR� 3.�� A minimum of ten (10) years' professional work experience, of which five years should be directly related to performing functions in program management and/or contractor oversight.� 4.�� A minimum of two (2) years of previous COR or Contracting Officer experience on contracts of moderate to high complexity that required significant acquisition investment. 5.�� Demonstrated training or experience in contract administration principles, policies, regulations and procedures. � 6.�� Demonstrated working knowledge of the U.S. Federal Acquisition Regulations (FAR), especially those parts directly related to procurement, contract oversight, and management. � 7.�� Demonstrated knowledge of business and management principles involved in strategic planning, finance and financial planning, resource allocation, human resources modeling, leadership, production methods, and coordination of people and resources. 8.�� High-level knowledge of MS Microsoft Word, Excel, Power Point and e-mail programs. 9.�� Demonstrated ability to deal with personnel in mid and high level positions both within and outside the Embassy, with the Contractor�s Management, and with host government officials. � 10.�� Demonstrated ability to work with representatives of contractors or grantees hired by the USG to implement foreign assistance, including providing clear guidance, responding in a timely manner to inquiries, and maintaining sound oversight of contract implementation. 11.�� Demonstrated ability to engage constructively with senior government and industry officials. 12.�� Minimum Contracting Officer�s Representative (FAC-COR) Level II Certification or two years� experience as a Contracting Officer. EVALUATION FACTORS � (Used to determine the competitive ranking of qualified offerors in comparison to other offerors.) Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored. FACTOR 1:�� Program Oversight �� (25 points) Demonstrated experience in providing contractor oversight on high dollar and complex contracts, ensuring contract requirements are being fulfilled per the Statement of Work and other deliverables; and evaluating and documenting contractor performance, especially through a well-developed Quality Assurance Surveillance Plan (QASP). � �The ideal candidate has experience overseeing both construction and non-construction projects. FACTOR 2:�� Overseas Experience �� (25 points) Demonstrated ability to work effectively in Haiti or other similar overseas environments. �The ideal candidate has professional working proficiency in French and/or Creole and demonstrated experience managing U.S. government assistance programs overseas. FACTOR 3:�� Technical Expertise �� (20 points) Comprehensive understanding of contract administration principles, policies, regulations and procedures, including U.S. Federal Acquisition Regulations (FAR). �The ideal candidate has an active FAC-COR Level III certification or five years� experience as a contracting officer and experience in INL subject areas such as corrections and law enforcement capacity building. � BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Offeror Rating System is as Follows:� Evaluation Factors have been assigned the following points:� Factor #1 � 25� Factor #2 � 25� Factor #3 � 20 � Total Possible � 70 Points� Interview Performance � 30 points� Satisfactory Professional Reference Checks � Pass/Fail (no points assigned) Past performance evaluation of applicant�s ability to perform under the contract. �In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.� Total Possible Points: 100 The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that an applicant has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references will be evaluated for applicants being considered for selection. COMPENSATION (BASE PAY) This position has been designated at the FS-02 equivalent level ($89,505 and $131,441 per annum). Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant experience and work history, salary and educational background. Salaries, including any recruitment supplemental pay that exceeds the listed pay range, will not be entertained or negotiated. For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. � BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES� BENEFITS - IF APPLICABLE �� Employee's FICA/Medicare Contribution �� Contribution toward Health and Life Insurance� �� Pay Comparability Adjustment� �� Annual Increase� �� Eligibility for Worker's Compensation� �� Annual, Sick and Home Leave� �� 401K Plan� �� MEDVAC (provided by DOS Med) ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE� �� Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post �� Housing Allowance �� Post Allowance �� Supplemental Post Allowance� �� Maintenance Allowance (SMA) �� Education Allowance �� Educational Travel (full-time United States based secondary)� �� Post Hardship Differential �� Danger Pay �� Shipment of HHE, UAB, POV and Consumables�
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Place of Performance: Address: HTI; Country: HTI
Record: SN05965472-F 20210409/210407230118 (samdaily.us)
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99 -- Contracting Officer Representative