SOURCES SOUGHT
Q -- 2.0 FTE Psychiatrists for Inpatient MH
- Notice Date
- 4/22/2021 12:55:22 PM
- Notice Type
- Sources Sought
- NAICS
- 561320
— Temporary Help Services
- Contracting Office
- 261-NETWORK CONTRACT OFFICE 21 (36C261) MATHER CA 95655 USA
- ZIP Code
- 95655
- Solicitation Number
- 36C26121Q0600
- Response Due
- 4/29/2021 4:00:00 PM
- Archive Date
- 05/29/2021
- Point of Contact
- Larry Facio, Contracting Officer, Phone: 916-923-4553
- E-Mail Address
-
larry.facio@va.gov
(larry.facio@va.gov)
- Awardee
- null
- Description
- 2 This is a SOURCES SOUGHT ANNOUNCEMENT ONLY The intent of this Sources Sought Announcement is to assist in our decision-making process for services procurement. This is not a solicitation, nor request for quotes or proposals. Through the receipt of responses, this will enable a more precise type of procurement process. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award of a contract, nor does it restrict the Government to a particular acquisition approach. Any inquiries are to be made in writing by email to the point of contact, Larry Facio, Contracting Officer. Responses to this notice shall be sent by email to larry.facio@va.gov by the due date and time of 04/29//2021 by 4:00 p.m. (Pacific Time). The contractor will provide the services of Board Certified/Board Eligible Psychiatrist(s) to provide psychiatry physician services at VAPAHCS, 3801 Miranda Avenue, Palo Alto, California 94304. Period of Performance: June 1st, 2021 to May 31st, 2022. Response Method: The Government requests capability statements and comments from interested businesses regarding the requirements described above. Responsible sources are encouraged to submit a response to this notice with a statement of interest on company letterhead. When responding, in Subject line insert: Sources Sought VAPAHCS Psychiatry Services At a minimum, the following information shall be provided: 1. Company Name; 2. Company Mailing Address; 3. Point(s) of Contact including telephone number(s) & email address(es); 4. Socio-Economic (i.e. Small/Large Business, HUBZone, Service Disabled Veteran Owned, 8(a), etc.) as it relates to NAICS Code 561320 ($30 Million). 5. Provide a summary of the type of services performed and experience as it relates to staffing for Psychiatrist Providers. Also include if providers are current staff members or if recruitment will be required, if intended providers live within the Palo Alto region, held previous on-boarding credentials to either the VAPAHCS or other Veterans Affairs medica facility, Also, if providers are foreign born, this will determine the length of background checks. 6. DUNS Number 7. If FSS/GSA are held. Provider contract # and expiration date.. Veterans First Contracting Program and the VA Rule of Two (Kingdomware v. United States) 38 U.S.C. 8127 - 8128: Service-disabled veteran owned small business (SDVOSB) or Veteran owned small business (VOSB) concern must be registered and verified in VA's Vendor Information Pages (VIP) database at www.vip.vetbiz.gov to be eligible for award as a SDVOSB or VOSB if/when a solicitation is issued for this requirement as a SDVOSB or VOSB set aside. In addition, this requirement has been determined to be set aside as SDVOSB or VOSB acquisition, only SDVOSB or VOSB that respond to this specific notice with in the above stated due date will be eligible for award. As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html The anticipated need for the Health Care Systems may be significant, and the needs may change significantly over the course of the next few weeks and months. Contractors must be able to quickly identify, screen, and process employees for rapid on-boarding with the healthcare facilities identified. Contractors must be able to quickly adapt to changing needs. Requirement The general assignment for 2.0 Full-Time Equivalent will be 5 days a week at the VAPAHCS Acute Inpatient Mental Health Units. The normal work schedule will be Monday through Friday from 8:00am to 4:30pm., with a ½ hour non-paid lunch break. Federal holidays are excluded from normal work schedule hours of operation. Contract provider will generally work (8) hours per day, (40) hours per week. Estimate total hours = 4,160 for the year. The Director for Inpatient Mental Health Services, or designee, will provide the work assignments for the psychiatrist/s and will provide clinical direction. Psychiatrist(s) will not provide on-call evening, weekend and holiday psychiatric coverage. * Note: No premium payment will be made for working federal holidays * Work will commence immediately upon completion of credentialing and privileging, as well as, orientation. Orientation at the VAPAHCS is approximately one week. The psychiatrist/s will be required to work cooperatively with other psychiatrists, nurse practitioners, psychologists, social workers, registered nurses, and a variety of allied health professionals to deliver comprehensive health care services to adult patients. Work Environment: VAPAHCS has one separate patient care building for mental health. Much of the work occurs within a typical office setting, either individually or in meeting with others, or in meeting rooms. Some time will be spent walking to and from the inpatient units on buildings with time spent on inpatient units involved with patients, nursing staff or other staff in activities typical of a mental health care facility. Physical Requirements: The contractor must provide documentation that demonstrates that the contractor employee has a current physical that includes a current TB test and Hepatitis B vaccination. Proof that a two-step tuberculosis skin testing is up to date must be received prior to starting employment. If the psychiatrist has had a negative test within the past 12 months, a single step test will be done. In both instances, documentation must be received prior to starting employment. Contractor must also provide documentation that demonstrates that the contractor employee has a history of chicken pox, varicella vaccine, or a positive immune status for Varicella. A. DUTIES AND RESPONSIBILITIES: Perform all duties and responsibilities of a staff psychiatrist. Duties include but are not limited to: admission/discharge, treatment and professional direction of inpatient care, psychiatric consultations, rounds, attending treatment team meetings. Mental Health Services include: Acute Inpatient Mental Health unit - 40 beds Consults to Acute Medicine/Surgery inpatient units Psychiatric Assessment in the emergency department Primary work assignment will be: Acute Inpatient Mental Health at VAPAHCS. Must be clinically competent to perform examinations, diagnosis, therapeutic treatment, be effective in handling emergencies, patient management and documentation in patient records. Must be effective in teaching (patient education, co-workers, consultation to other teams, interaction with trainees). Must be effective in planning and should have sound decision making skills. Individual to provide professional direction and participate in the treatment team (which includes clinical staff psychologists, nurses, nursing assistants, licensed practical nurses, social workers, social work associates, dietitians, recreation therapists); evaluate, develop and implement treatment plans; complete admission and discharge reports; prepare examining physician s reports for courts on commitment cases, attend court hearings to provide testimony as needed. A progress note must be completed for each episode of inpatient care. B. MISCELLANEOUS DUTIES AND RESPONSIBILITIES: Individual will follow and meet all medical center policies, rules and regulations. Individual will participate in organization meetings as requested. Maintains patient confidentiality and security of operations. The medical center utilizes a computerized medical record system. The psychiatrist must be familiar with personal computers, have adequate typing skills to perform data entry (progress notes, psychiatrist orders, and clinical reminders), and be able to navigate through windows-based computer programs. Training on the computerized medical record system will be provided by the medical center. Psychiatrists are encouraged to type their own notes into the electronic patient record. However, dictation technology can be utilized at the request of the provider. Credentials Requested: Application package provided by VAPAHCS to be completed by the candidate. This includes: Curriculum vitae, current references, signed release of information from candidate, and statement that candidate does not have any physical or mental health condition that would adversely affect his/her ability to carry out assigned duties, and additional credentialing and privileging forms. Candidate will also be required to make application through the VET-PRO Internet process. Candidate will need to be enrolled in VET-PRO by our Credentialing and Privileging Coordinator at VAPAHCS, Angela Boese. The website address is: https://fcp.vetpro.org. Our facility ID number is: 640. National Practitioner Identification: Prior to starting work or on the first day of work the contracted individual or contractor must provide the VA with the contracted individual's National Practitioner Identification (NPI) number. If the contracted individual does not have a NPI number he/she must make application and receive the number prior to beginning work at the VA. The website for an on-line application is: https://nppes.cms.hhs.gov/NPPES/Welcome.do. It may take up to a few weeks to receive the NPI number - so early application is advised. C. QUALIFICATIONS: Personnel assigned by the contractor to perform the services covered by this task order must be a citizen of the United States and have a Degree of Doctor of Medicine or an equivalent degree resulting from a course of education in medicine or osteopathic medicine. Provider must also possess a current, full and unrestricted license in a State, Territory, or Commonwealth of the United States or the District of Columbia (or be Board Certified/Eligible) to practice medicine or surgery. The psychiatrist is required to be currently certified in Basic Life Support (BLS) and to maintain the certification during their work at the medical center. BLS Certification must be obtained through an organization as recognized by the American Heart Association. Personnel assigned by the contractor to perform the services covered by this task order shall be proficient in written and spoken English (38 USC 7402). Contractor s assigned personnel must be computer literate as patient documentation is directly inputted in the patient s electronic medical record. The qualifications of such personnel shall also be subject to review by the VA Chief of Staff and approved by the VA Facility Director. The Contracting Officer will be notified prior to any changes in personnel. VA reserves the right to approve the assignment of individual personnel furnished by the contractor to perform the functions specified in the task order. The personnel assigned by the Contractor must complete VA credentialing process for delineation of clinical privileges in accordance with VHA Handbook 1100.19. The contracted individual will be required to show two proofs of identification on their first day of work. Acceptable proof of identification is listed below: Acceptable PICTURE IDs: State-Issued Driver s License State DMV-Issued ID Card US Passport Military ID/Dependents Card Foreign Passport Permanent Resident Card/Alien Registration Card w/Photo Acceptable NON-PICTURE IDs: Social Security Card Certified Birth Certificate State Voter Registration Card Native American Tribal Document Certificate of US Citizenship Certificate of Birth Abroad Issued by Dept of State D. SERVICES: 1. The services specified may be changed by written modification to this task order. The VA contracting officer will prepare the modification. 2. This is a non-personnel services contract. There is no employer-employee relationship between the VA and the contractor or the contractor s employee(s). 3. The services to be performed by the contractor will be performed in accordance with VA policies and procedures and the regulations of the medical staff bylaws of the VA facility. 4. Other necessary personnel for the operation for the operation of the services contracted for at the VA will be provided by the VA at levels mutually agreed upon which are compatible with the safety of the patient and personnel and with quality medical care programming. 5. Contractor is required to maintain medical liability insurance for the duration of this task order. Contractor must indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance. 6. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered. E. JOINT COMMISSION (JC) STANDARDS: Where the task order does not require JC accreditation or other regulatory requirements regarding work competency, the Contractor must perform the required work in accordance with JC standards. The contractor is required to develop and maintain the following documents for each contractor employee working on the task order; credentials and qualifications for the job; a current competence assessment checklist (an assessment of knowledge, skills, abilities and behaviors to perform a job correctly and skillfully; includes knowledge and skills required to provide care for certain patient populations, as appropriate); a current performance evaluation supporting ability of the contractor employee to successfully perform the work required in this solicitation and the listing of relevant continuing education for the last two years. The contractor will provide current copies of these records at the time of task order award and annually on the anniversary date of task order award to the VA COR, or upon request, for each Contractor employee working on the task order. shown in the Schedule of Items. Contract monitoring and recordkeeping procedures will be sufficient to ensure proper payment and allow audit verification that services were provided. (d) Monthly invoices are generated to VA Fiscal Service who forwards to Service's Administrative Assistant for review. The Administrative Assistant verifies services were actually performed against the schedule and logs. Only after verification are invoices certified for payment. 1. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness. d. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.
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