SOURCES SOUGHT
J -- 36C25821Q0233 l Sources Sought l Biomed Equipment Maintenance l Base Plus Four Option Years
- Notice Date
- 6/4/2021 4:20:10 PM
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 258-NETWORK CNTRCT OFF 22G (36C258) MESA AZ 85212 USA
- ZIP Code
- 85212
- Solicitation Number
- 36C25821Q0233
- Response Due
- 6/9/2021 9:00:00 AM
- Archive Date
- 09/07/2021
- Point of Contact
- Ronald B. Fantasia, Contract Specialist, Phone: 602-795-4509
- E-Mail Address
-
ronald.fantasia@va.gov
(ronald.fantasia@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Complete responses to this notice shall be in the following format: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran- owned small business (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. ************************************************************************************ This requirement is for Preventative Maintenance Services for the VA. The Phoenix VA Hospital requires the contractor to provide Preventative Maintenance services on Biomed Testers and Medivators equipment at the Phoenix VA Health Care System, Carl T. Hayden Medical Center located at 650 E. Indian School Road, Phoenix, Arizona 85012. Equipment to be Serviced/Supported: L/I ITEM SN EE# LOCATION BC Biomedical DPM 21 73271153i 80750 1163C-1 Clinical Dynamics GX-2 SA01950290 24221 1163C-1 Clinical Dynamics SS SS03951762 42902 85 1163C-1 Dale 600 68775 60628 1163C-1 Dale LT544D Lite L1634 60630 1163C-1 Dale LT544D Plus 2101 37624 1163C-1 Dale LT544D Plus 210216 60631 1163C-1 Dale LT544D Plus P1148 60626 1163C-1 Dale LT544D-20 496367 60622 1163C-1 Dynatech 2000 367 VAPHX019 1163C-1 Dynatech 232D 8738 39550 1163C-1 Dynatech 454A 244 30 1163C-1 Dynatech 454A 1140 23086 1163C-1 Dynatech 454A OM 242 27 1163C-1 Dynatech 454A OM 823 24219 1163C-1 Dynatech Sigma 10 143 60625 1163C-1 Edwards 59PXCAL 5137 VAPHX010 1163C-1 Edwards 59PXCAL OO4994 VAPHX036 1163C-1 Exergen TAT5000 A364448 29 1163C-1 Fluke 115 36121374WS VAPHX008 1163C-1 Fluke 117 94040931 6019 1163C-1 Fluke 130S 14250265 63362 1163C-1 Fluke 187 76820704 60610 1163C-1 Fluke 187 89850231 60611 1163C-1 Fluke 189 83500107 CARLT057 1163C-1 Fluke 199 XRAY DM9960283 59489 1163C-1 Fluke 199C DM9980152 59343 1163C-1 Fluke 45 7941006 60620 1163C-1 Fluke 51 II 17410146 28 1163C-1 Fluke 51 II 84750003 VAPHX015 1163C-1 Fluke 568 13780041 63261 1163C-1 Fluke 80T-150T 23030263 VAPHX024 1163C-1 Fluke 80TK 7208254 VAPHX022 1163C-1 Fluke 87 48951337 60617 1163C-1 Fluke 87 54660097 60614 1163C-1 Fluke 87 61130026 60616 1163C-1 Fluke BP Pump 2 212260 41369 1163C-1 Fluke i1000s 182594 623273 1163C-1 Fluke I400 26680388 VAPHX017 1163C-1 Fluke I400 27020620 VAPHX018 1163C-1 Fluke I410 38390328 VAPHX020 1163C-1 Fluke Pro Sim 8 4110065 104113 1163C-1 Fluke PS 410 3374006 1163C-1 Fluke PS 410 4115032 VAPHX011 1163C-1 Fluke PS 410 4115033 31 1163C-1 Fluke PS 420 50916 59488 1163C-1 Fluke PV 350 VAPHX003 VAPHX021 1163C-1 Fluke PV-350 VAPHX004 VAPHX023 1163C-1 Fluke RF303 1055016 59487 1163C-1 Fluke Sigmapace 1000 4443013 109843 1163C-1 IET RS 200 11020903 VAPHX016 1163C-1 Ohaus CS Series VAPHX001 65923 1163C-1 Ohaus CS Series VAPHX002 65924 1163C-1 Ponk OX-1 2159 VAPHX025 1163C-1 Ponk SL-8 419 VAPHX013 1163C-1 Pronk Flow Trax FT-2 1319 81728 1163C-1 Pronk Flow Trax FT-2 1677 89506 1163C-1 Pronk OX-1 OX-1510 20 1163C-1 Pronk OX-1 OX1512 VAPHX007 1163C-1 Pronk OX-1 OX6828 VAPHX004 1163C-1 Pronk OX-1 OX6829 VAPHX014 1163C-1 Pronk SC-5 2251 19 1163C-1 Pronk SC-5 2255 VAPHX005 1163C-1 Pronk SC-5 2257 54908 1163C-1 Pronk SC-5 6661 8817 1163C-1 Pronk SC-5 6664 88618 1163C-1 Pronk SL-8 418 VAPHX006 1163C-1 Pronk SL-8 3491 VAPHX003 1163C-1 Pronk SL-8 3497 VAPHX002 1163C-1 Pronk ST-1 VAPH1061 102125 1163C-1 Pyromation 28-02800 M01003155 CC020065 1163C-1 Rice Lake Weight VAPHX005 VAPHX035 1163C-1 Rigel Uni Therm 42J0062 102892 1163C-1 Shimpo DT207B 75109111 VAPHX012 1163C-1 Shimpo DT207B 75129003 VAPHX001 1163C-1 Toemner 2G 53245 VAPHX034 1163C-1 TSI 41401 41401620019 32 1163C-1 tsi 5330 41401620019 33 1163C-1 Utah Medical 650 1062628-008 VAPHX009 1163C-1 Medivator Advantage Plus 85650027 101978 D617B-1 Medivator Advantage Plus 85650030 101991 D613B-1 Medivator Advantage Plus 85650031 101993 D621B-1 Medivator Advantage Plus 85650032 101994 D621B-1 Medivator Advantage Plus 85650035 101995 D617B-1 Medivator Advantage Plus 85650037 101996 D613B-1 Medivator Advantage Plus 87814536 103419 D303-1 Medivator Advantage Plus 87814537 103420 2228-1 Medivator Advantage Plus 87814540 103421 2228-1 Contractor must be able to provide the following: Required Services The Contractor shall be responsible for preventive maintenance The Contractor shall be responsible for all labor The Contractor shall be responsible for all travel The Contractor shall be responsible for all parts The Contractor shall notify the COR to schedule a time and their intent to come on-site. The Contractor shall verify that the equipment that was serviced is fully functional before checking out. The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency, see paragraph 4. The Contractor shall inform the COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed. The Contractor shall not remove any hard drives off station. All hard drives shall be turned into the COR. Service technicians shall be certified to perform services on the enclosed specified equipment. Contractor shall provide documentation/copy of certification with proposal submittals and upon award. IAW 15 USC 657s and 13 CFR 125.6 - Limitations on Subcontracting, the Contractor shall perform over 50% of the work. FAR 52.217-8, Option to Extend Services: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer. Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site. Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform. This contract shall provide for the addition and removal of equipment covered in the scope of services Deliverables Filed Service Reports shall be provided for all service activities including preventive maintenance, emergency repair, and safety inspections, and Shall contain the following information: Date(s) and time period of service. Complete description of equipment serviced including model number and serial number. Complete description of equipment services performed including upgrades, updates and software changes made. Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable. A statement of the complaint that initiated the service call. Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair. Security: Security Requirements for Unclassified Information: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. Services provided under this contract do not require the connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Therefore, Certification and Accreditation (C & A) requirements do not apply and a security accreditation is not required for this contract. Services provided under this contract does not involve equipment that stores, generates, transmits or exchanges sensitive data. Therefore, the following privacy considerations from Appendix C apply. All contracted personnel requiring access to VA facilities more than two consecutive days, must complete VHA privacy training, course VA10203. All service agents having access to protected health information (PHI) in the performance of their official duties or have access to VA systems (e.g. CPRS or Vista Web) must provide proof of training upon request. VA Privacy Training is available from the TMS website at: https://www.tms.va.gov. The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship in support of this contract requiring the disclosure of information, documentary material, and/or records generated under or relating to this contract. The contractor is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Upon arrival at the facility, all contractor personnel shall check-in with a valid Driver License or Company ID to the Biomedical Engineering department. Prior to conducting services, the contractor shall be issued a visitor s badge which shall be worn above the waist during the contractor s visit. The contractor shall return to the same location to sign out and turn-in issued visitors badge along with the documented service report for the service performed. Signing in/out shall be during normal business hours: Monday Friday 8:30am-5:30pm local time, excluding Holidays, reference federal holiday link in paragraph 12. No photography of VA premises is allowed without written permission of the Contracting Officer. Over and Above Repairs/Emergency Maintenance Contractor and Biomedical Engineering shall maintain the equipment in accordance with equipment Specific Task, paragraph 3. Contractor shall provide unlimited telephone technical support and onsite service calls. These service calls shall be used for any maintenance or repair service as determined by Biomedical Engineering. Telephone Response Time: Contractor 's FSE or Technical Support shall respond by telephone to Biomedical Engineering within four (4) hours after receipt of telephone notification during normal duty 7:00am-4:00pm local time Monday through Friday. For the enclosed equipment listing emergency services, repairs and maintenance that are over and above the PWS, if quote pricing is within the COR s Government Purchase Card (GPC) threshold, the COR will authorize payment. up to $10,000 due to the Service Contract Act limit. For emergencies over the COR s GPC threshold, only the Contracting Officer(CO) is authorized to approve contract modifications. Additional services shall be approved by the Contracting Officer prior to the contractor initiating any work. The contractor shall provide an on-schedule-quote to both the CO and COR for review and consideration. Additional funding will be provided by the facility as-needed for payment. Once an emergency modification has been issued to the contractor, the FSE shall be on site within 48 hours of modification emergency notification. Any work to be performed, which is not covered by this PWS, SHALL be approved by the Contracting Officer, through a modification, prior to the work being performed. ************************************************************************************* Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is NAICS Code 811219 Other Electronic and Precision Equipment Repair and Maintenance. Size Standard: $22M. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications within SAM. Additionally, all Service- Disabled Veteran-Owned Businesses or Veteran Owned Small Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to ronald.fantasia@va.gov All information submissions shall be received no later than 12:00 pm Eastern Standard Time on 6/9/2021. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation may be published.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/e162924cad4f47afa78ca4265013d5e7/view)
- Place of Performance
- Address: 650 E Indian School Rd, Phoenix 85012
- Zip Code: 85012
- Zip Code: 85012
- Record
- SN06022413-F 20210606/210604230120 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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