SOURCES SOUGHT
R -- Bonded Courier Car Services
- Notice Date
- 6/4/2021 12:27:35 PM
- Notice Type
- Sources Sought
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- 260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
- ZIP Code
- 98662
- Solicitation Number
- 36C26021Q0657
- Response Due
- 6/11/2021 4:00:00 PM
- Archive Date
- 06/26/2021
- Point of Contact
- Amy Kuczajda, Contract Specialist, Phone: 208-429-2018
- E-Mail Address
-
Amy.Kuczajda@va.gov
(Amy.Kuczajda@va.gov)
- Awardee
- null
- Description
- SOURCES SOUGHT SYNOPSIS DESCRIPTION This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE. The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socio-economic programs to include: Small Business, 8(a) firms, Historically Underutilized Business Zones (HUBZone), Women-Owned, Economically Disadvantaged Women-Owned Small Business (EDWOSB), Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB). NAICS Code: 492110 Couriers and Express Delivery Services Small Business Size Standard: 1,500 Employees PSC/FSC: R602 Support Administrative: Courier/Messenger GENERAL INFORMATION: The Department of Veterans Affairs intends to procure Bonded Courier Car services for both the Seattle/American Lake VA Medical Centers and Portland VA Medical Center for the Agent Cashier Office and Veterans Canteen Service. Contractor shall furnish all necessary labor, supplies, equipment, transportation, and insurance to provide Bonded Car Service in accordance with specifications and requirements for a base plus 4 one-year option periods. The Contractor shall agree to call for and receive from the VA Medical Centers and the receipt therefore, funds, securities, and/or instruments, securely and distinctively sealed and/or locked and tagged, and to transport and deliver the same in like condition to the consignees as designated by the VA Medical Center. Services shall consist of pick-up and supply cash when requested by cashiers on the day s pickups are made. Pickup at the VAMC is to be done Monday through Friday between 9:00am and 12:00pm for both Agent Cashier and Canteen excluding Federal holidays. The deposits shall be deposited at a federally chartered bank. These will be deposits of the Federal Government and receipts shall be provided when next pickup is done. The banks involved and applicable pickup locations will be determined in the Request for Quotes (RFQ) for each location. Average daily liability for the Agent Cashier funds will be $1,000 with a peak liability of $3,000. Average daily liability for the Veterans Canteen Service Funds will be $4,000 with a peak liability of $6,000. The VAMC agrees that it will prepare in securely and distinctively sealed and/or locked packages or containers properly tagged or marked with the name of the designated consignee thereof all funds, securities, and/or instruments for prompt delivery to the contractor pursuant thereto. Deposits must be ready at time of pickup. Contractor will be required to wait no longer than five (5) minutes. If storage of deposits is required in company vault overnight or weekend, deposit of money will be made morning of workday following pickup. Receipt shall be obtained from bank and delivered to appropriate VA office. Additional unscheduled trips may be required, with no more than two per month. The Contractor s responsibility for the safekeeping of shipment shall commence when the contractor has received the same and a receipt provided and shall terminate when delivery is completed. A record of all deliveries and pickups will be maintained in an accountable register furnished by the contactor. Contractor will provide VAMC personnel with a listing of names and identification of authorized couriers. The Contractor will be liable for the loss of shipments delivered into its possession if they should fail to deliver shipments to the consignee(s) shall be conclusive evidence that supplement was received securely sealed and that the package(s) were free from any cuts, holes, or other defects which could permit a loss of the contents. All deposits will be transported in a locked bag. All firearms shall b holstered or secured while inside the Medical Center. Bagged money returned to VA Medical Center must be handled carefully in such a manner to prevent rolled coins from breaking open. Bond Insurance: It is understood and agreed that the maximum liability shall not exceed thirty-five thousand dollars ($35,000.00) per trip. Liability shall commence when deposits have been received into the contractor s possession and shall terminate when same have been delivered to the consignee, provided, however, that in any case where any deposits are delivered to the contactor not distinctly and securely sealed, the contractor shall not be liable for any shortage claimed in such deposit. In the case where change is returned, the same policy shall apply. Proof of insurance is required prior to commencement of services. Evidence of Coverage: Before commencing work, the Contractor shall furnish the Contracting Officer with certification from his insurance company indicating proof of proper coverage by bond on all-risk insurance against theft and/or loss of goods, material, cash, check or other securities totaling up to thirty-five thousand dollars ($35,000.00) entrusted in his/her care by the VA Medical Center and the Veterans Canteen Service. Bidder will provide a certificate of insurance evidencing its all-risk coverage. The Contractor agrees to procure and maintain worker s compensation and employer s public liability insurance in accordance with the laws of respective state while contact is in effect. Before commencing work, the successful contractor shall furnish to the Contracting Officer a certificate from their insurance company indicating that the coverage required has been obtained and that such coverage may not be changed or cancelled unless 30 days advance written notice is provided to the Contracting Officer. The Contractor and any employees are subject to the same rules of conduct and standards as Government employees. No alcoholic beverages or drugs are allowed on the installation. The VA Medical Centers have implemented a smoke free environment policy. There are authorized smoking areas outdoors. INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS: Any vendor interested and capable of meeting this requirement should provide a written statement to the Contracting Officer. Vendor response must include at a minimum: Name of Business Point of Contact Name, Phone Number, and E-Mail Address CAGE Code and DUNS Number to show proof of registration in the System for Award Management (SAM) https://www.sam.gov Short Description of Capabilities VIP Verification (if SDVOSB or VOSB) Any response to this notice must show clear and convincing evidence of the Vendor s capability of meeting this requirement. Please note, responses will be shared within the Government and project team, but otherwise will be held in strict confidence. Interested firms shall respond to this synopsis no later than 5:00 PM Mountain Standard Time (MST) on June 11, 2021. All responses shall be submitted electronically to Amy.Kuczajda@va.gov .
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/912d65aef4e24f8285c197a3cd4e88c0/view)
- Place of Performance
- Address: Department of Veterans Affairs Portland and Seattle/American Lake VAMCs 1660 S Columbian Way, Seattle, WA 98108, USA
- Zip Code: 98108
- Country: USA
- Zip Code: 98108
- Record
- SN06022429-F 20210606/210604230120 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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