SOURCES SOUGHT
59 -- TELECONFERENCE SYSTEM AND INSTALLATION
- Notice Date
- 6/9/2021 1:50:52 PM
- Notice Type
- Sources Sought
- NAICS
- 334290
— Other Communications Equipment Manufacturing
- Contracting Office
- 249-NETWORK CONTRACT OFFICE 9 (36C249) MURFREESBORO TN 37129 USA
- ZIP Code
- 37129
- Solicitation Number
- 36C24921Q0369
- Response Due
- 6/14/2021 6:00:00 AM
- Archive Date
- 09/21/2021
- Point of Contact
- Phon Phasavath, Phon Phasavath, Phone: 615-225-3416
- E-Mail Address
-
Phon.Phasavath@va.gov
(Phon.Phasavath@va.gov)
- Awardee
- null
- Description
- Page 3 of 3 **This is not a request for proposals, bids, or quotes. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government is not obligated to and will not pay for information received because of this announcement. ** This is a Sources Sought notice to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement for Teleconference System and installation. The NAICS code is 334290 with a size standard of 750 employees. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. VA is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient Veteran Owned and Small Business response is received to establish the basis for setting this action aside for Other Than Large Business participation then the action will be advertised as Full and Open Competition, in which case, all interested parties responding shall be eligible to bid LIST OF EQUIPMENT: PART NO DESCRIPTION QTY N/A 930-6200-412-W-A ClearOne Ceiling Mic Array Analog-X 4 Arrays (12 Channels), White color units 2 N/A 910-154-055 Interact Pro Mixer-8 Ch AEC Microphone Mixer w/Built-In Telephone Hybrid Interface 2 N/A 910-154-065 Interact Pro 8i - 8 Ch AEC Input- Only Microphone Expansion Device 2 N/A 910-154-030 Interact COM - Interface Device for Adding USB & Headset Audio to System 2 N/A 910-3200-401 CONVERGE PA 460, Power Amplifier 2 N/A CONTROL 26C JBL Pair 6.5"" 2-Way Ceiling Speaker, 150W 4 N/A VPTZH-04 CompassX USB2.0 IR remote/cables/monitor mount/low light video/1080P *Video Distribution for Laptop Connection (Video Conferencing Not Supported by Laptops)* 2 N/A VS-411UHD Kramer 4x1 Automatic 4K60 4:2:0 HDMI Auto Switcher 2 N/A RK-T2B-B Kramer 19-Inch Rack Adapter 2 N/A WP-H1M(WP-HDMI1M)/US(W) Kramer HDMI (F) to HDMI (F) Wall Plate White *Control System* 8 N/A SL-240C Kramer 16-Port Master Room Controller Compact 2 N/A KT-107 Kramer 7"" S1 tabletop/in-wall Black Touch Panel 2 N/A GS108PE300NAS. NETGEAR ProSAFE GS108PE 8-Port Gigabit PoE Switch Hub * Head End - Rack* 2 N/A MMR-1020 Mid Atlantic Multi Mount Rack 10U, 20"" D 2 N/A U2V Mid Atlantic 2-space vented utility shelf. 2 N/A U3V Mid Atlantic 3-space vented utility shelf 4 N/A PWR-9-RP Mid Atlantic ESSEX 9 OUTLET,15A RACK MOUNT SURGE AND FILTER UNIT 2 N/A PIVOT-MMR-10 Mid Atlantic PIVOTING BACK PAN FOR 10U MMR SERIES 2 N/A DOOR-P10 Mid Atlantic FRONT/REAR PLEXI LOCKING DOOR,FITS 10U RACKS 2 N/A HP Mid Atlantic 100PC 10-32 RACK SCREWS W/WASHER *Cabling* 2 16/2 16 awg 2 conductor 2 Cat6 Cat6 (PVC) 2 Installation Per Statement of Work 1 Video Conferencing System installation for 2nd Floor Library and 1st floor conference room. Project Scope: Video Conferencing System Additions to an existing customer s multi-media Windows PC and existing single monitor via single HDMI connection (Monitor is a Samsung Model: UN75ru7100FXZA). System sessions will occur via Microsoft Teams or Zoom session from the existing PC by users, laptop HDMI port connections throughout the conference room in 4 location. Additions will include: ceiling microphones for full room coverage. Ceiling speakers, amplifier and controller and consul will be installed. 1 PTZ camera will be added from the ceiling in front of the door on the shared wall where the monitor is mounted. This cameras functions will be available via remote control unit, and control for clear viewing of the individual speaking or for autofocusing on 1 of multiple white boards on 2 walls opposite door and monitor wall. Control of the A/V additions hardware/software pc application integration via device drivers. AV control will be available for laptop auto - HDMI port selection through the room. A Control console controller will be mounted via front wall. All wiring and equipment added will be within the room for HDMI integration to existing equipment. Low profile AV rack will be installed on a wall within the room. (Audio only telephone conferencing will be handle in-house phone system on separate network from room s A/V conference addition. Bluetooth and wireless option will not be included in this installation. Customer is responsible for all VA network devices, and associated application loaded via customer laptops. *VideoConferencing System for Soft Codecs (Will utilize the existing in room PC)* STATEMENT OF WORK Install Video Cameras/Audio Systems for A160 and B239d Conference Rooms SCOPE: The contractor shall provide all labor, travel, material, software, supervision and administration necessary to install interactive cameras and audio equipment in conference rooms A160 and B239d. PRINCIPAL FEATURES: Integrate with each area s existing Samsung Smart TV and Windows computer workstation via a single HDMI connection an audio-visual system. The system shall consist of laptop HDMI post connections in 4 locations, ceiling microphones, ceiling speakers, amplifier and controller, 1 PTZ camera, control console controller, and a low-profile AV rack. Wiring troughs/conduits shall be sued for all wire runs. A licensed electrician shall install all electrical wiring if needed. AC wall outlets shall be used to operate all devices. All wiring will meet national fire protection codes. Installation includes all wiring, cabling, and control connections necessary t for a complete usable video projection/audio system Following is a list of required electronic audio/video equipment devices. Part numbers listed are for information only. Contractor shall provide manufactures data/specs on all equal to equipment/devices in list of equipment. Price includes all factory warranties, on-site service warranty for one full year from date of installation, and insurance will be provided. Installation will be completed no later than 45 days from contract award notification. Training for operation for equipment will be provided to two staff. These staff will provide training to other staff as needed. Standard instruction manuals will be provided for on-site use. CONTRACTOR RESPONSIBILITES: Contractor shall become familiar with the work and verify all field measurements for work to be accomplished to include surface measurements, material required, and other necessary components/accessories or equipment to provide a complete and operational video projection system. Contractor shall coordinate all operations with the Assistant Chief or OI&T and the contract administrator. Contractor shall continuously maintain a safe working area. All debris shall be removed from the work site on a continual and daily basis, and at project completion. Contractor shall complete installation within one month of onset of work. This will allow for 2 weeks in each conference room to complete needed installation. Contractor will complete work between 8:00a and 4:30p and will be escorted by a staff member from the Director s Office or OI&T. COMPLETION OF WORK: Work will be complete once the system has been demonstrated, two staff members trained, and all systems are functioning as expected for one week. Contractor will provide warranty information and specify any technical support available after installation. RESPONSE CONSIDERATIONS: All information submitted is subject to verification. Additional information may be requested to substantiate responses. If interested, please respond via email to the following: Identify the socioeconomic status of your business (For additional information on small business concerns visit www.sba.gov). SDVOSB/VOSB must be listed as verified in VIP database at: https://www.vip.vetbiz.gov. Identify the Manufacturer product you distribute Include a manufacturer brochure Does the manufacturer consider trade-in equipment? Include an authorized distributor or reseller letter Identify whether you: (1) touch the product before delivering to the end-user? Or, (2) do you just forward the order to the manufacturer and they direct-ship to the end-user? Identify whether this requirement can be completed entirely under a GSA FSS delivery/task order, NASA-SEWP, other contract vehicle, or Open Market. Provide current and active FSS or NASA-SEWP, or other contract number. Each response shall be reviewed by the Contracting Officer/Specialist for determining whether there exists reasonable expectation of obtaining enough offers from responsible small businesses that are competitive in terms of product offering, market prices, quality, and delivery. A determination not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. All information furnished to the Government in response to this notice will be used for review purposes only. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer. If no responses are received from potentially responsible sources, Memphis VAMC and its supporting contracting office NCO-9 - under FAR part 19.501(b) will have completed its due diligence regarding setting this procurement aside for small businesses and will proceed with procuring this requirement on an unrestricted basis or sole source basis. All Service-Disabled Veteran Owned and Veteran Owned Small Businesses must submit a self-certifying statement that their company meets all criteria established IAW 13 CFR 121.406(b)(1)(i) through (b)(1)(iii) thus demonstrating compliance with the Non-Manufacturer Rule. Interested parties are encouraged to furnish information by email only with RESPONSE TO SOURCES SOUGHT 36C24921Q0369 Teleconference System in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Phon Phasavath, Contract Specialist, by email at Phon.Phasavath@va.gov NO LATER THAN June 14, 2021 @ 08:00AM CST. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/fb78c87823854652969cdf6e556124ab/view)
- Place of Performance
- Address: Department of Veterans Affairs Louisville VAMC 800 Zorn Avenue, Louisville, KY 40206, USA
- Zip Code: 40206
- Country: USA
- Zip Code: 40206
- Record
- SN06027174-F 20210611/210609230123 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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