SOURCES SOUGHT
S -- Annual complete exterior window washing services
- Notice Date
- 6/16/2021 11:46:57 AM
- Notice Type
- Sources Sought
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24221Q1030
- Response Due
- 6/25/2021 12:00:00 PM
- Archive Date
- 09/23/2021
- Point of Contact
- RUSSIN, LEVI, Contracting Specialist, Phone: 518-626-6757
- E-Mail Address
-
Levi.Russin@va.gov
(Levi.Russin@va.gov)
- Awardee
- null
- Description
- This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although ""proposal"", ""offer"", contractor , and ""offeror"" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as ""proprietary"" or ""confidential,"" intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sough is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information on Annual Complete Exterior Window Washing Services for the New Jersey Health Care Services Lyons Campus Community Living Center (Bldg. 135), 151 Knollcroft Road, Lyons, NY 07939. The VA is seeking to provide for this requirement as of August 1, 2021. The NAICS code identified for this requirement is 5611720 Janitorial Services. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Levi Russin at Levi.Russin@va.gov by Friday, June 25, 2021 at 3 PM EST. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. If contractor is a Service-Disabled Veteran Owned Small Business (SDVOSB), a Veteran Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the package, this may result in the contractor not being considered in the Government s Procurement Strategy. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK Complete Exterior Window Cleaning Contract BACKGROUND: The Department of Veterans Affairs, New Jersey Health Care System is currently seeking annual complete exterior window washing services for a Community Living Center (Bldg. 135) located at the Lyons VA Medical Center. This building provides long and short-term skilled nursing and rehabilitation with 295 beds. SCOPE OF WORK: Contract shall furnish all labor, supervision, materials, equipment and personnel necessary to accomplish complete exterior window washing services of approximately 619 windows as described in the Statement of Work. Cleaning exterior windows which includes all perimeter windows, exterior courtyard windows, exterior of all skylights, and interior/exterior of entrance canopy glass. All cleaning tasks shall be accomplished to meet all standards as follows: Remove all paint, dirt, soil, and other substances that may be found on the windows. All damages caused by contractor s personnel will be repaired to previously existing condition at contractor s expense. Contractor must follow OSHA guidelines, policies, procedures, and directives, as well as fire and safety regulations of the medical center. Work of the contractor is to be coordinated to prevent conflicts with the treatment of patients and the functioning of the facility. The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. Contract project manager to submit to EMS, the plan for how areas are to be serviced each workday. Contracting is required to re-clean where deficiencies have been noted at no additional expense to the Government. Re-cleaning is to be accomplished within five (5) working days of identification. Re-cleaning is required until the deficiency has been corrected. Payment will be withheld unit all areas are cleaned to the satisfaction of the VA. All work is to be performed in accordance with the guidelines established by Federal, State and Local ordinances and with contractor s procedures manual and quality control manual. OTHER REQUIREMENTS: Contractor shall be a firm regularly engaged in the servicing of window washing as described in this Statement of Work. Have expertise, experience, and regular business to include the complete washing of the windows. Possess all the manpower, equipment, tools, and ready sources as necessary to complete the conditions of the requirement. The contractor shall provide a written work schedule identifying when the work will be accomplished no later than the date identified in this solicitation for work to begin. All work must be scheduled through the Contracting Officers Representative. D. NONCOMPLIANCE The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. E. SPECIFICATIONS: Upon completion of the window washing service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. FREQUENCY OF SERVICE PROVIDED: Once per year, to be completed June 1st through September 30th WORKING HOURS: Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. Holidays observed by the Federal Government are: - New Year s Day - Martin Luther King s Birthday - President s Day - Memorial Day - Independence Day - Labor Day - Columbus Day - Veteran s Day - Thanksgiving Day - Christmas Day - and any other day specifically declared by the President of the United States to be a national holiday. H. PERIOD OF PERFORMANCE The base period of performance will be one (1) year from the date of award with provision of four (4) Option Years. Base Year: Date of award through May 31, 2022 Option Year 1: June 1, 2022 through May 31, 2023 Option Year 2: June 1, 2023 through May 31, 2024 Option Year 3: June 1, 2024 through May 31, 2025 Option Year 4: June 1, 2025 through May 31, 2026 QUALITY ASSURANCE: Performance Objective Performance Threshold All exterior side of windows and seals will be washed according to VA expectations. Contractor will be required to re-clean windows not meeting VA s cleaning standards. CONTRACTOR PERSONNEL: The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes. Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician shall be dressed neatly in appropriate uniform and wear an identification badge at all times when servicing at the VA facility. The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract. The contractor shall ensure that all employees understand the risks involved with window washing and are trained in specific procedures to perform work above ground and from a high level. Contractor employees who work from the top of or along the side of buildings are identified as being susceptible and/or occupationally at risk of falling/injury. The contractor shall provide these employees with the required safety measures and training. Contractor employees shall adhere to dress code to include proper facial coverings when required. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. PLACES OF PERFORMANCE: The annual complete window washing services required are to be performed at: New Jersey Health Care Services Lyons VA Medical Center Community Living Center (Bldg. 135) 151 Knollcroft Road Lyons, NJ 07939 Note: The below cited data is for information purposes only and is intended to furnish the bidder an approximate number of windows that require cleaning. The successful bidder will be required to clean all windows on buildings identified regardless of the window count. BUILDINGS APPROXIMATE NUMBER OF WINDOWS Community Living Center (Bldg. 135) 619 PROTECTION OF GOVERNMENT PROPERTY: During work execution, the Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors and/or staff at each location. Contractor shall be held responsible for any injuries and/or damage, which may be caused because of the Contractors failure to adhere to these requirements. N. WORK AREA SAFETY: The following list includes most, but not all, of the hazards that may be encountered while completing the conditions of the window cleaning contract. Contractors must ensure the safety of all personnel in and around the work area. Falling Environment (weather) Equipment condition Ground obstacles Overhead obstacles Suspension rigging and anchor points Electrical supply lines All above ground level work must have a minimum distance of 10 feet cordoned off for safety reasons. Above groundwork must be approved in advanced by the COR.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/b6b08759ad2540c7b837d671b254b871/view)
- Place of Performance
- Address: New Jersey Health Care Services Lyons Campus Community Living Center - Building 135 151 Knollcroft Road, Lyons 07939
- Zip Code: 07939
- Zip Code: 07939
- Record
- SN06034212-F 20210618/210616230125 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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