SOLICITATION NOTICE
S -- Floor Cleaning Services
- Notice Date
- 6/25/2021 1:03:29 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24121Q0340
- Response Due
- 7/9/2021 1:00:00 PM
- Archive Date
- 09/07/2021
- Point of Contact
- Contract Specialist, Gian V. Monteiro, Phone: 401-456-1650 x21590
- E-Mail Address
-
gian.monteiro@va.gov
(gian.monteiro@va.gov)
- Small Business Set-Aside
- SDVOSBS Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)
- Awardee
- null
- Description
- Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5 Original Date: 10/12/17 Revision 04 Date: 06/10/20 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. This solicitation is set-aside for SDVOSB Vendors The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of [insert size standard]. The FSC/PSC is S201. NCO 1 Services Team 1 623 Atwells Ave Uncas Bldg 3rd Floor, Providence, RI 02909 is seeking to purchase floor care services IAW the below SOW for Manchester VAMC. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Floorcare IAW below SOW Manchester VA Medical Center (VAMC) Statement of Work (SOW) for Floor Care Services Base year with 4 option years Introduction The contractor shall furnish all necessary supplies, equipment, appropriate labor, supervision, management, reports, and transportation necessary to achieve uniform glossy appearance of wax-able floors, free of defects or discoloration, and to deep clean designated carpeted areas throughout the medical center campus in its entirety. The contractor shall provide all general labor to move and replace furniture and other incidental furnishings that might impede task(s) performance of this contract for our campus facilities 718 Smyth Rd, Manchester, NH. Campus includes six buildings although the work is primarily focused in buildings 1, 15, and 18. This contract is for a base year and 4 option years. Site Visits Site visits will be held on DATE TBD at the main lobby, building 1, 718 Smyth Rd, Manchester, NH 03104. Work Requirements The contractor shall furnish the management expertise and on-site supervision to accomplish not only the individual tasks specified within, but also to provide an acceptable environmental appearance that reflects the accomplishment of total floor care program. In addition to these services, the contractor shall provide other incidental tasks that are not specifically stated but normally included as general practice with this industry. The contractor shall identify these tasks/services and submit them along with their price proposal. The contractor submitted tasks/services shall be reviewed by the Contracting Officer s Representative (COR) and may be incorporated into the final contract. Contractor furnished supplies and equipment: all chemicals shall comply with industry standards, and require initial approval by the COR, Green Environmental Management System (GEMS) coordinator, infectious disease nurse, and the facility safety manager. A list of currently-approved floor chemicals in use is available upon request. The contractor shall submit safety data sheets (SDS) and chemical manufacturer s product descriptions to the COR for approval. All contractor-proposed substitutions or replacements after submittal approval require additional approval before the products may be used. Contractor shall place all accumulated debris and other generated waste resulting from the worksite into the facility s solid waste container upon completion of work after end of each workday. All recyclable materials generated from the worksite will be deposited by the contractor in the facility s recycling container. The contractor must plan and conduct their activities in an environmentally sound manner. The contractor shall make product and material acquisitions using EPA s Environmentally Preferable Purchasing guidance (http://www.epa.gov/epp/index.htm) and incorporate the use of environmentally preferable products using EPA s Final Guidance on Environmentally Preferable Purchasing (http://www.epa.gov/epp/pubs/guidance/finalguidance.htm). Operating hours and Supervision Contractor operational hours shall be after normal administrative hours between 3:30 p.m. and midnight Monday through Friday and 7:00 AM to 3:30PM on weekend. If Contractor intends to perform certain tasks outside of the hours designated above, contractor is required to submit a written request to the COR at least 10 business days prior to the planned event. Contractor shall not be required to work on federal holidays. The contractor shall designate a supervisor over contractor personnel who will remain on the job site while at all times work is being performed. Safety Contractor is required to abide by all VAMC Manchester safety policies, VA directives, and OSHA regulations and shall discontinue work in case of emergency or adverse reactions to chemicals or fumes by patient/staff. In addition, contractor shall suspend work anytime work interferes with normal or emergency facilities operations and notify the COR. Contractor shall safeguard and store all tools and equipment. It is the contractor s responsibility to protect the Medical Center s employees, patients, and guests by placing physical barriers so as to prohibit unauthorized access to area in which work is being performed. All contractor equipment must be operated by employees trained in the proper use of the equipment. All contractor employees shall be trained in the use and potential hazards of all floor care chemicals. If personal protective equipment is required throughout any aspect of this contract, the contractor is required to provide it for all employees in accordance with OSHA regulations. Authorized services/notification Floor care standards: the following floor care standards/specifications are included as the acceptable minimum level of service. These floor care standards/specifications are not to be construed as all inclusive. Any services/items not expressly incorporated but determined essential to care for floors in accordance with industry standards, shall be included as though written into these standards/ specifications. Major floor care tasks such as Vinyl Composite Tile (VCT) stripping, waxing, and burnishing, and carpet cleaning shall be performed in a professional manner consistent with industry standards. In addition, carpet cleaning with a heated cleaning solution/steam and stain removal shall be performed in a professional manner consistent with industry standards. Any damaged caused to any flooring, furnishings, walls, cove base, etc. by the contractor shall be repaired at the contractor s expense by a vendor of the Government s choosing. Frequencies, as set forth in the following specifications are approximate. Traffic and wear on applied floor care products may necessitate increased performance frequencies, which shall be determined by the COR. Areas anticipated for higher frequency are the basement and first floor of building 1. The contractor shall maintain all floors in such a manner as to promote floor-covering longevity; and after each task is completed, floors shall be left in a clean and safe condition and any barriers placed during the task to protect floor surfaces shall be removed and stowed. No electrical equipment (i.e. personal computers (pc), typewriters, clocks, etc.) shall be unplugged from electrical outlets to make room to power cleaning equipment. All extension cords used in the performance of this contract shall be commercial grade ground fault circuit interrupter (GFCI) cords. Electrical cords shall not be frayed or have nicks/cuts in their insulation; and they shall be immediately removed from service and replaced by the contractor should their condition become hazardous. All VCT flooring shall be maintained to a clean streak free appearance, ensuring a high luster that is free of swirls, hair, lint, and other visible debris. All VCT flooring shall initially be completely stripped and refinished unless otherwise directed by the COR; then maintained over the term of the contract per the following floor care specifications. Waxable vinyl flooring, and non-wax floors that have been previously waxed, are included for performance under this contract. Carpeted areas are included under this contract. Areas to be treated and maintain include all corridors, hallways, waiting areas, lobbies, and public spaces. Up to one 200 square foot office or patient room per week shall also be treated and maintained at the direction of the COR. Laminate flooring is specifically excluded from performance under this contract. Contractor shall be required to contact the COR at least ten (10) working days prior to beginning work. First scheduled floor care shall be performed within 30 days of contract award. Frequency definitions: Monthly - Once every month Quarterly - Once every three (3) months Biannually - Twice per year Yearly - Once a year Floor care frequency VCT floors or previously waxed non-wax floors Scrub and recoat Machine scrub entire floor surface with floor buff. Hand scrub floor edges, corners, and cove base tile or baseboards during the floor machine scrubbing process. Recoat floors with a minimum of three (3) coats of floor finish. Frequency Requirement Quarterly for basement and 1st floor of buildings 1, 15, 18. Biannually for all other floors Full strip and wax Machine strip old wax off entire floor surface with floor buffer. Hand strip floor edges, corners, and cove base tile or baseboards during the floor machine scrubbing process. Recoat floors with a minimum of three (3) coats of floor finish. Frequency Requirement Yearly High speed floor burnishing Controlled scratching that results in physically removing or abrasively smoothing the top wear-surfaces of floor finish. This smoothing causes increased floor gloss Frequency Requirement: Monthly for basement and 1st floor of buildings 1, 15, 18. Quarterly for all other floors. Carpeted floors Preparation and stain removal treat areas with stains to remove spots, streaks, etc. Areas with permanent stains will be identified to the COR. Frequency requirement: Monthly for carpeted areas in buildings 1 and 15. Quarterly for carpeted areas in buildings 3, 4, 6. Deep cleaning entire carpeted surface in designated area will be cleaned with steam cleaner and vacuum. Detailed cleaning shall be performed at any flooring transitions, thresholds or non-uniform surfaces that match up with carpeted surface. Frequency Requirement Monthly for carpeted areas in buildings 1 and 15. Quarterly for carpeted areas in buildings 3, 4, 6. Schedule of cleaning Contractor shall develop and submit a proposed schedule to the COR which includes all areas and frequencies listed in Floor care frequency section. Schedule and floor care chemical submittals shall be submitted to COR for approval within 20 days of contract award. Surveillance The COR will evaluate the services required in each area in order to ensure compliance. Procedures The government COR will inspect all work tasks required by the task or delivery order to ensure Contractor compliance with the appropriate paragraphs in of the Statement of Work (SOW) each time the service(s) is performed. Record results of inspection, noting the date and time of inspection. If inspection indicates unacceptable performance, the contractor and CO will be notified of the deficiencies for correction. The Contractor shall be given two hours after notification to correct the unacceptable performance. Standard: The standard is three or less customer complaints per month in any area. The COR shall notify the contracting officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed three customer complaints. Contractor's Administrative Requirements: Contractor shall have been in business for a minimum of three years and be licensed to provide Janitorial service in the State of New Hampshire. They must demonstrate past history of providing similar medical¬ grade janitorial services. Also, the Contractor must maintain and show proof of current Workman's Compensation insurance and liability insurance policies with sufficient amounts of coverage for the size of the company and scope of this contract. The Contractor shall provide to the Contracting Officer a current list of the names, addresses, Social Security Number, and the date and place of birth, of all employees who will perform work under this contract. Changes in the employment list shall be provided to the Contracting Officer prior to the employee performing service at the VA clinic. Said list and changes are to be submitted to the Contracting Officer, VA Medical Center Manchester, 718 Smyth Rd, Manchester, NH 03104. The Contractor shall make available upon request by the Contracting Officer, documentation for each employee who performs work under this contract, to establish that they are authorized to work in the United States. All employees shall be bonded under the Contractor's company name. The Contractor shall provide a Dishonesty or Janitorial Bond in the amount of $100,000, covering all employees of the Contractor. No employee shall be allowed at the VA clinic until the documentation has been provided and the employee has been approved by the COTR. The Contracting Officer reserves the right to request Changes to the employee list. The following criteria also apply: Bondable: All employees of the Contractor must be bonded under the Contractor's Company Name and proof of bonding shall be submitted within 10 days after award. The purchase order period of performance is 5/1/2021 4/30/2022 for the base year with an 4 equal length option years. Place of Performance/Place of Delivery Address: Manchester VAMC 718 Smyth Rd Manchester, NH Postal Code: 03104 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) 52.216-1 Type of Contract (APR 1984); 52.217-8 Option to Extend Services (MAR 2000) 52.217-9 Option to Extend the Term of the Contract (NOV 2012) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUIL 2016) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) FAR 52.212-3, Offerors Representations and Certifications Commercial Items Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (AUG 2020) Submission of Quotes (1) Quotes shall be received on or before April 21, 2021 by 1600 EST. We will not consider any quote that we receive after the deadline unless we receive it before we issue a purchase order; it is in the best interest of the Government and it will not delay our purchase. (2) Quotes shall be submitted electronically via email to gian.monteiro@va.gov. (3) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. The Contractor shall include its company name, address, DUNS and Cage Code. (4) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoters shall list exception(s) and rationale for the exception(s), if any. (5) Questions shall be submitted to the Contract Specialist in writing via e-mail. Oral questions will not be accepted due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is April 14, 2021 by 1600 EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers. Evaluation Process Provision at 52.212-2, Evaluation -- Commercial Items (OCT 2014), applies to this requirement in addition to the following addenda s to the provision. Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government will not determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, or use other techniques associated with FAR Part 15. The Contracting Officer will conduct a comparative evaluation of quotes in accordance with FAR 13.106-2 (b). The Government will award a contract resulting from this solicitation to the responsible Contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: 1. Price: The vendor shall complete the Price Schedule with proposed contract line item prices inserted in appropriate spaces. 2. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources to include PPIRS.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/5cf1e26b8c0048b68af8616bced1cff7/view)
- Place of Performance
- Address: Department of Veterans Affairs VA Manchester Healthcare System 718 Smyth Road, Manchester, NH 03104, USA
- Zip Code: 03104
- Country: USA
- Zip Code: 03104
- Record
- SN06043161-F 20210627/210625230117 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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