Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 14, 2021 SAM #7165
SPECIAL NOTICE

N -- Alaska Rescue 21 & Vessel Traffic Service (VTS) Sustainment Service

Notice Date

7/12/2021 11:09:49 AM
 

Notice Type

Special Notice
 

NAICS

541330 — Engineering Services
 

Contracting Office

C5I DIVISION 3 PORTSMOUTH PORTSMOUTH VA 23703 USA
 

ZIP Code

23703
 

Solicitation Number

70Z04421RFI000001
 

Response Due

8/12/2021 11:00:00 AM
 

Archive Date

08/27/2021
 

Point of Contact

Katherine Marie Kearney
 

E-Mail Address

katherine.m.kearney@uscg.mil
(katherine.m.kearney@uscg.mil)
 

Small Business Set-Aside

8A 8(a) Set-Aside (FAR 19.8)
 

Description

Request for Information (RFI) 70Z04421RFI000001 Alaska R21 & VTS Sustainment Disclaimer and Important Notes: This posting is a Request for Information (RFI) from interested vendors and is issued solely for informational and planning purposes. This posting is not a Request for Proposals (RFP) or a Request for Quotations (RFQ), and it is not considered to be a commitment by the Government to award a contract nor is the Government responsible for any costs incurred in furnishing information provided under this RFI. No basis for claim against the Government shall arise as a result from a response to this RFI or Government use of any information provided. Further, the Coast Guard is not at this time seeking proposals and will not accept unsolicited proposals. No proprietary, classified, confidential, or sensitive information should be included in your response to this RFI. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses will assist the Government in determining the availability of potential solutions and commercial products in the market.� At this time no solicitation exists; therefore, do not request a copy of the Solicitation. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement.� There is no solicitation at this time. This RFI does not constitute a request for proposals; submission of any information in response to this request is purely voluntary; the government assumes no financial responsibility for any costs incurred nor is obligated to respond.� The US Coast Guard (USCG) has a requirement to obtain performance-based organizational level Preventative Maintenance (PM) and Corrective Maintenance (CM) on all systems required to operate and support Rescue 21-Alaska (R21-AK) and the Vessel Traffic Service (VTS) in Alaska. All sites require one annual PM and refueling visit and two sites require one additional annual PM visits for power generation systems only (Diesel). CMs are as needed. At a high level the systems requiring sustainment are: electronics network communication equipment, VHF radios and operator watch stations, microwaves, bounce boards, RADAR, AIS, power generation to include standard Liquid Propane Generators, one instance of Thermal Electric Generator and one Solid Oxide Fuel Cell, solar power, generator SCADA systems, radio towers (up to 175�), various electronics and power generation huts, propane farms, helicopter landing pads, and other various infrastructure required to provide these remote services. �� All labor, Preventative Maintenance travel, Contractor Furnished Material (consumables), and Contractor Furnished Equipment will be under a Firm Fixed Price (FFP).� Pre-approved travel for Corrective Maintenance and replacement �repairable� components will be provided to the Contractor by the Government. Special requirements include, but not limited to: Employee personnel must be qualified to obtain Common Access Cards (CAC) for accessing Government facilities and computers connected to the CGOne network. Contractor employee access to sensitive but unclassified (for-official-use-only) information is required.�� The contractor will not be working with classified information and will not normally be required to access classified spaces. �If temporary access to a classified space is required, the operational spaces may be sanitized during the onsite work. � There is no requirement for the contractor to process or store classified information at company owned facilities. Persons determined by the KO and COR to be a substantial risk to U.S. national security interests will not be employed under this contract. �Contractor employees must maintain their security clearance and/or National Agency Check with Inquiries (NACI) eligibility for the duration of this contract. As consistent with the Alaska region, this work sometimes requires the Contractor to provide services at remote, high altitude, mountain locations, where personnel can be subjected to extreme weather conditions. �This work subjects Contractor to physical requirements of work on tower structures, poles, and antennae, as well as physical hazards associated with working in vicinity of operating helicopters. �Contract performance will require the climbing of towers (up to 200 feet high), hiking up and down steep hills and removal of snow (up to 15 feet deep) to access equipment. � Remote site contractors shall be able to hike 1-mile uphill while carrying a 60-pound pack.� Contractor shall ensure that employees are physically qualified to perform these functions. �The Contractor shall follow applicable OSHA guidelines addressing the requirement for a safety observer during activities such as tower climbing, etc. Tower climbers shall have obtained OSHA/ANSI tower climber certification within 30 days after award. The timeline for future hires is 30-days after hire or prior to going aloft, whichever occurs first.� There are frequent requirements to pack in gear to remote sites from distant landing points. Contractors must be able to endure these conditions in summer and winter while at times hiking over deep snow.� Remote site contractors shall be versed in outdoor survival to include wildlife avoidance and protection. Contractors should be prepared for and expect to spend extended periods (overnight to several days) at remote sites unassisted and unsupported. It is the contractor�s responsibility to ensure their technicians are trained and prepared for these conditions Travel Requirements Travel in most locations in Alaska are in extreme remote wilderness where roads into and out are not available. �A small portion of these site locations can be reached via water taxi, but most are only accessible via helicopter. The Contractor shall be responsible to arrange for ground, air (fixed or rotary wing), and water transportation required by Contractor and Government personnel to accomplish required work. �All commercial travel required by the Government for CMs that is over 50-miles outside the Anchorage, Juneau, Ketchikan, Valdez, and Kodiak local commuting area(s) and performed by the Contractor will be reimbursed to the Contractor in accordance with the Public Law 99-234 and FAR 31.205-46. Performance Requirements The contractor shall perform performance based operational level maintenance to include preventive as well as corrective maintenance for the U.S. Coast Guard Rescue 21 Alaska VHF Communication system (R21-AK), the CG Digital Selective Calling system (DSC-AK), the CG Vessel Traffic Service (VTS), the CG Alaska Network system and all facilities required to support their operation. Each system consists of operator control stations, servers, network and terminal equipment, and remote unmanned independently powered VHF radio broadcast equipment which are located at 2 Coast Guard Sectors, 1 Vessel Traffic Center, 6 Coast Guard local locations, and remote government owned or leased locations throughout Alaska. Operational Level Support includes responsibility for routine maintenance and cleaning, overhaul, installation, removal, technical evaluations, field changes, modifications, and relocation services for all systems maintenance. The Contractor shall perform corrective maintenance on all inoperative R21-AK and VTS-AK equipment reported by Sector Command and Vessel Traffic Centers. The Contractor shall perform corrective maintenance on all fielded equipment required to maintain Critical Functions to the Operational Availability (Ao) listed in table below: Ao table and calculation formula CF Ao CH-16 Radio 98% DSC 98% Maritime Radio 98% Archive/Record 98% Protected Comms 95% Weather Radio 95% Table 1 R21-AK Ao CF Ao PAWSS 98% Radar 98% AIS 98% Comms Radio 98% INVS 95% Table 2 VTS-AK Ao To = operating time Ts = standby time Tm = maintenance time (preventive and casualty) T1 = logistical delays Ta = administrative delays Ao= (To+Ts)(To+Ts+Tm+T1+Ta)Ao= To+TsTo+Ts+Tm+T1+Ta Logistics & Planning The Contractor shall provide the material, tools, and test equipment necessary to accomplish all requirements. The Contractor shall provide all common tools, specialty tools, test equipment, and specialized test equipment necessary to complete the work. All test equipment shall have current calibration traceable to directives of the National Institute of Standards and Technology. The Contractor shall provide the workspaces, planning, direction, and the coordination, necessary to accomplish all requirements. Contractor shall provide a facility located in Alaska and no less than 1000 sq./ft. for receiving, staging, preparing, equipment testing, configuring, and other activities required to support the work.� Contractor facility shall be located within 50-miles of the Anchorage International Airport to facilitate expeditious shipments to all Alaska sites. Additionally, Contractor shall provide (temporary or permanent) remote facilities for receiving, staging, preparing, equipment testing, configuring, and other activities required in support of the requirements for preventative and corrective maintenance.�� Government will provide up to five seats at R21-DD Juneau office/lab located at the United States Federal building in Juneau, AK. The Government will provide one seat at VTC-Valdez in Valdez, AK.� The Contractor shall provide a 24x7 telephone based Central Notification Point (CNP) contact phone number capable of receiving text and voice notification messages of trouble tickets from the CSD (or the respective COMCEN) with a call back within 60 minutes.�� The Contractor shall serve as the CNP for all R21-AK sites in use by Sector COMCEN and VTC PWS whether those sites are CG-owned/hosted or telco owned/hosted. Electronic Asset Logbook (EAL) The Contractor shall monitor, use, and update the CG Electronic Asset Logbook (EAL) system for VTS-AK systems and subsystems in accordance with CG EAL policy and Vessel Traffic Service EAL Business Rules Desk Guide (reference (s)). This includes scheduling and tracking VTS maintenance. The Contractor shall inform the CG CSD of all visits and activities for all remote site work in accordance with current Government site visit request/notification policy (reference (s)). The Contractor shall dispatch technicians to repair the reported failure by the most expeditious means possible and with full restoration within 21-days of ticket opening, per the requirements of this PWS. The Contractor shall provide detailed and timely updates (within 60-minutes) to each trouble ticket so that the U.S. Coast Guard maintains awareness of the repair status. Upon incident ticket creation, the CG CSD will input initial incident ticket data prior to Contractor notification.� Upon resolution, the Contractor shall close trouble-tickets/discrepancies for Rescue 21-Alaska and VTS incidents within 24-hours. The Contractor shall collect and report maintenance and performance data for the R21-AK/VTS subsystems.� The report shall include the operational availability (Ao) of each subsystem as well as performance of each key capability of the subsystem.� The report shall be organized by Sector and RFF.� Data on component, subsystem, and site MTTR and MTBF shall also be included. The Contractor shall identify, collect, summarize, and report corrective (CM) and preventive maintenance (PM) that was performed on the R21-AK or VTS-AK system or applicable subsystems. The contractor shall coordinate with telephone companies (TELCO�s), electric utility companies, other Government agencies, and other contractors, for repair, fault isolation and correction. The Contractor shall submit, track, and deconflict Site Visit Request (SVR) for all planned visits to sites in accordance with C5ISC instructions. Maintenance The Contractor shall be responsible for all Rescue 21 and VTS Alaska system components, to include legacy components, the maintenance and restoration of the entire system. The contractor shall provide all preventive maintenance supplies and material, test equipment, tools, PPE, technical ability, and human resources necessary to meet this requirement. The contractor may require and seek assistance from the Original Equipment Manufacturer (OEM) for VTS and R21 AK support. �For example, Motorola is the OEM for the R21 AK RRCS system. The following OEM list is incomplete and is provided for informational purposes only. OEM:� Motorola Codan TESSCO Spectracom Sinclair Telewave Aviat Cambium Commscope CoastCom Harris Newmar General Electric MDS Mechron IGNITION VTS: Terma Cisco APC Pelco Fluke L3 Polyphaser Transtector Verint Scanter Dell C5I The Contractor shall perform corrective maintenance on all Rescue 21-Alaska and VTS C5I equipment. Including, but not limited to: COMCEN consoles, VHF/HF/WX and microwave transceivers, data remote-controlled transmitters, receivers and modems, patch panels, interconnecting cabling, pan and tilt cameras, radars, antennas, transmission lines, weather stations at shore and remote site locations. Travel for Corrective Maintenance is authorized with preapproval and will be strictly cost reimbursable. C5I Corrective Maintenance Contractor will provide labor, tools, test equipment, consumables, PPE, and other equipment and materials required to perform corrective maintenance on all C5I equipment for R21-AK Alaska and will be firm fixed price. C5I Preventative Maintenance Contractor will provide all labor, consumable materials, travel and transportation required for preventative maintenance on all C5I equipment required to operate R21-AK Alaska and will be firm fixed price.�� Travel for Preventative Maintenance is the sole responsibility of the contractor. The Contractor shall perform Preventative maintenance on all Rescue 21-Alaska and VTS C5I equipment. Including, but not limited to: COMCEN consoles, VHF/HF/WX and microwave transceivers, data remote-controlled transmitters, receivers and modems, patch panels, interconnecting cabling, pan and tilt cameras, radars, antennas, transmission lines, weather stations at shore and remote site locations. For equipment without established PM procedures, the Contractor shall develop PM procedures, using manufacturer's technical manuals, or Coast Guard recommended methods, and submit them to the COR for approval. ��After approval, the Contractor developed procedures will be incorporated into the next available. P&I Corrective Maintenance� The labor, tools, test equipment, consumables, PPE, and other equipment and materials required to perform corrective maintenance for all power generation, fuel systems, remote monitoring systems, towers, and other facilities required to support R21-AK and VTS-AK C5I equipment will be Firm Fixed Price. Travel and Transportation costs associated with Corrective Maintenance is authorized with preapproval and will be strictly cost reimbursable. Remote Monitoring, Supervisory Control And Data Acquisition (SCADA) Qualified personnel are required to monitor, manage, and maintain remote control systems from the R21-AK Juneau lab. ��The R21-AK lab in Juneau, AK is used to monitor systems remotely for periodic operational checks, to identify negative trends, and for remote troubleshooting. This critical proactive process is required to prevent failures or lessen the impact of an imminent outage.�� The Government will provide access to government owned R21-AK lab equipment at government facilities in the Juneau Federal Building, as applicable, to the contractor to complete the work. The Contractor shall provide fuel level monitoring, trend analysis, and make recommendations for emergency refueling. There may be requirements for travel to remote sites to take manual readings if the remote monitoring system is inoperative.� P&I Preventative Maintenance Labor, consumable materials, and transportation required for preventative maintenance on all P&I equipment required to operate R21-AK Alaska per at all sites will be Firm Fixed Price.� Travel for Preventative Maintenance is the sole responsibility of the contractor. The Contractor shall perform Preventative maintenance on all Rescue 21-Alaska P&I equipment. ��Including, but not limited to: Propane and diesel fueled generators, (1) Thermal Electric Generators, (1) Solid Oxide Fuel Cell, solar panels, battery systems, solar controllers, SCADA systems, facilities (e.g. huts, helicopter landing pads, etc.), towers, concrete pads, microwave bounce boards at shore and remote site locations. For equipment without established PM procedures, the Contractor shall develop PM procedures using manufacturer's technical manuals, or Coast Guard recommended methods, and submit them to the COR for approval. �� Vessel Traffic Service (VTS) Prince William Sound Vessel Traffic Service (VTS) Prince William Sound.� Monitors and controls all vessel traffic in the ports and waterways of Prince William Sound.� This VTS is composed of the Vessel Traffic Center in Valdez Alaska and six remote sites (Point Pigot, Cape Hinchinbrook, Naked Island, Potato Point, Valdez Spit Site and Reef Island).� This system consists of electronic sensor equipment (radars, AIS, weather monitoring stations, closed circuit TV cameras and VHF radios) at remote sites linked back to the VTC via microwave radios or commercial telephone lines where available.� This networked system allows the VTC watch-standers to locate and monitor port and waterway vessel traffic, track ice flows, communicate with vessels, verify vessel locations at key waterway points of entry and protect maritime interests in the Prince William Sound region of Alaska. VTS Corrective Maintenance The contractor shall be responsible for the performance of VTS contract work and shall be the central Point of Contract (POC) with the government for Vessel Traffic Center (VTC) Valdez. The Contractor shall be available for daily meetings at VTC Valdez to provide the Government with status updates. The Contractor shall provide experienced personnel in accordance with the information provided below. The contractor(s) shall have a minimum of three (3) years� experience in the following areas: Loading, configuring, troubleshooting and maintaining radar systems with preference given to those with TERMA radar experience. Loading, configuring, troubleshooting and maintaining AIS Base stations Loading, configuring, troubleshooting and maintaining networked Pan, Tilt, Zoom (PTZ) camera and associated systems e.g. encoders, decoders, video cabling, power supplies, controller modules, etc. Loading, configuring, troubleshooting and maintaining networked Microwave and associated systems e.g. power supplies, network devices, cabling, and antennas. Loading, configuring, troubleshooting and maintaining the Integrated Networked Video System (INVS) Video Controller and software. The Contractor shall possess a certification in Network Plus (preferred) or A+. Contractor shall have Privileged User Management Program (PUMP) access. VTS Contractor must manage and maintain all components within the PAWWS navigation suite.� Including, but not limited to, servers, routers, switches, Zetron, RedBox.� The Contractor shall load, configure, troubleshoot, and maintain TERMA radar systems, AIS systems, INVS video systems, PTZ camera systems, microwave systems and data network systems. Transportation costs associate with VTS Corrective Maintenance is authorized with preapproval and will be strictly cost reimbursable. VTS Preventative Maintenance Labor, consumable materials, and transportation required for preventative maintenance on all C5I and P&I equipment required to operate VTS-AK Alaska will be firm fixed price.� Travel for Preventative Maintenance is the sole responsibility of the contractor. The Contractor shall use the existing Maintenance Procedures Plan for legacy VTS-AK systems.� This plan is a generic checklist for accomplishing on-site preventive maintenance of VTS-AK equipment.� For equipment without established PM procedures, the Contractor shall develop PM procedures using manufacturer's technical manuals, or Coast Guard recommended methods, and submit them to the COR for approval. �� �� Safety Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). � The work to be completed will be split into separate billable categories between R21-AK and VTS and then further subdivided into Logistics, Electronics and Power & Infrastructure (P&I) to help the US Coast Guard gain a better understanding of the costs associated with these requirements. The USCG is issuing this request for information (RFI) for market research purposes to identify: Parties interested in bidding on this type of work.� This contract is set-aside for a qualified 8a small business. Strategies for improving year-round access to remote AK sites. Most of the R21-AK and VTS sites are in remote locations only accessible by helicopter and/or water taxi. Company practices to ensure onboarding of qualified technicians and subsequent advanced training. Innovative practices to reduce corrective response times and improve Operational Availability (Ao). Any other �best practices� for sustaining these systems that the USCG may not have already considered. The applicable North American Industry Classification System (NAICS) code assigned to this procurement may be 541330. If your organization has an interest in this RFI, Please provide capabilities brief including the following information: Organization name Address Email address Website Telephone number Size and type of ownership for the organization DUNS # NAICS Code Size of Business Has your company had past experiences with similar projects? If yes, please explain. Describe how your company could meet the requirements In your capabilities brief please provide supporting information that you include your small business status, and address the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. Submission Instructions: Interested parties who consider themselves qualified to perform the requirements are invited to submit a response to this RFI by August 12, 2021 at 2:00pm EST.� �All responses and questions regarding this RFI must be emailed to Katherine Kearney email:� Katherine.M.Kearney@uscg.mil
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/2eb2bc852e644d668d55fcdd8a63bbde/view)
 

Place of Performance

Address: AK, USA

Country: USA
 

Record

SN06057627-F 20210714/210712230115 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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