SPECIAL NOTICE
C -- Project Name: Chief Surgeon's Office Renovation Station Location: Providence VAMC (650) Project Location: Building 1, 6th Floor Project Number: 650-22-115
- Notice Date
- 7/13/2021 12:11:25 PM
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24121R0185
- Archive Date
- 10/11/2021
- Point of Contact
- Dirk Kelley, Contract Specialist, Phone: 203-932-5711
- E-Mail Address
-
Dirk.Kelley@va.gov
(Dirk.Kelley@va.gov)
- Awardee
- null
- Description
- SPECIAL NOTICE FOR QUALIFICATIONS TO STANDARD FORM 330 North American Industry Classification System (NAICS) Code: 541330 Engineering Services Small Business Size Standard: $16.5 million INTRODUCTION: The purpose of this Special Notice for Qualifications to Standard Form 330 (SF 330) is to provide instructional guidance in assisting Architect and Engineer (A-E) Firms with completing the SF 330 Form of A-E Qualification documentation. This Special Notice is only a request for the SF 330 Form. This is not a Request for Proposal (RFP). Veterans Affairs (VA) is not requesting price or cost information at this time. Any price or cost information will not be accepted, considered, or evaluated. B. GENERAL PROJECT INFORMATION: The Providence Veterans Affairs Medical Center (VAMC) located at 830 Chalkstone Avenue, Providence, Rhode Island, has a Firm-Fixed-Price (FFP) Contract requirement to provide professional A-E Design Services for the Chief Surgeon s Office Renovation, also identified as Project Number 650-22-115. The project area for Project Number 650-22-115 is on the 6th Floor in Building 1 at the Providence VAMC. The professional A-E Design Services shall consist of site surveys, acquiring field data, and verifying as-built conditions to assure accurate development of design and bidding documents, space programming, schematic design, design development, construction documents, specifications, cost estimates, construction period services, and site visits. This project shall include the renovation of three (3) existing rooms and the associated mechanical space(s) for a vascular laboratory. The vascular laboratory must incorporate a laboratory examination room, waiting area, reception area, and bathroom covering a clinical space of 1,100 gross square feet (GSF). This renovated space shall accommodate the existing laboratory by modernizing, renovating, and expanding the current space. Furthermore, this project will involve minor renovations to the Chief Surgeon s Office. Modifications to the mechanical space will also be required. Additional required modifications and additions include, but are not limited to, the specialty areas of HVAC, plumbing, electrical, and fire protection. This project may also require the identification and documentation of asbestos, PCBs, and lead within the project area. MAGNITUDE OF CONSTRUCTION: The Magnitude of Construction, in accordance with Federal Acquisition Regulation (FAR) 36.204, is between $250,000 and $500,000. SET-ASIDE INFORMATION: Pursuant to Veterans Affairs Acquisition Regulation (VAAR) 852.219-10, this acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under the NAICS Code of 541330 (Engineering Services). Any subsequent award will require the A-E Firm to be registered in the System for Award Management (SAM) site that can be accessed at https://sam.gov/content/home and verified in the VetBiz Vendor Information Pages site that can be accessed at https://vetbiz.va.gov/basic-search/. The VA will utilize the VetBiz Vendor Information Pages to determine and verify each interested A-E Firm s status as a SDVOSB. Therefore, each interested A-E Firm must be registered in SAM and verified in VetBiz with the applicable NAICS Code of 541330 at the time of the SF 330 submission to the VA. SUBCONTRACTING LIMITATIONS: In accordance with FAR 52.219-14: Limitations on Subcontracting, prospective A-E firms must comply with the at-issue regulation that at least fifty percent (50%) of the cost of personnel for contract performance shall be spent for employees of the concern. All SF 330 submissions will be evaluated in accordance with the Limitations on Subcontracting criteria. Each A-E Firm shall address how the Limitations on Subcontracting criteria will be upheld within the SF 330 submission. By providing the Limitations on Subcontracting criteria within the SF 330 submission, each A-E Firm will satisfy the requirement that is in accordance with the Selection of Architects and Engineers as implemented in FAR Subpart 36.6 and VAAR Subpart 836.6. SELECTION PROCESS: A ""short list"" of the three (3) most highly-rated, qualified A-E Firms after initial source selection will be chosen for negotiations of a contract award. The Government will not pay or reimburse any costs associated with responding to this Special Notice for Qualifications request. The Government is under no obligation to award a contract as a result of this Special Notice for Qualifications announcement. Respondents are put on notice that three (3) most highly-rated, qualified A-E Firms chosen by the Evaluation Board will be required to submit a Fixed Price Rate Proposal. The Fixed Price Rate Proposal will include labor, overhead, profit, and other costs pertaining to this project for negotiation by the Contracting Officer prior to contract award. The subsequent negotiated agreement by both parties will be incorporated into the resulting contract. SELECTION EVALUATION CRITERIA: Pursuant to FAR 36.602, each A-E Firm will be evaluated on the following six (6) Selection Evaluation Criteria: (1) Professional Qualifications necessary for the satisfactory performance of required A-E services; (2) Specialized Experience and Technical Competence in the type of A-E work required; (3) Past Performance on contracts with Government agencies and private industry; (4) Geographic Location area of the project and Locality Knowledge of the project; (5) Capacity to accomplish the A-E work in the required and allotted amount of time; and (6) Construction Period Services Experience. The six (6) Selection Evaluation Criteria are further discussed in Section H of this Special Notice for Qualifications. DESCRIPTION OF SELECTION EVALUATION CRITERIA: The six (6) Selection Evaluation Criteria are discussed further in this section and are set forth below. PROFESSIONAL QUALIFICATIONS Each A-E Firm must submit Professional Qualifications necessary for the satisfactory performance of required A-E services in the SF 330 submission by demonstrating the requirements in Paragraphs (a) through (f) in this section. Identify the proposed team that will address the A-E Firm along with any key or frequent Subcontractors that will perform technical tasks for the at-issue project. Provide an organizational chart that displays the proposed team of the A/E Firm, any other Firms, and any key or frequent Subcontractors that will perform technical tasks for the at-issue project. Provide brief resumes for each Supervisor(s), Project Manager(s), and Designer(s) of Record from the A-E Firm that describes the professional qualifications associated with this project. All proposed team members/personnel must possess the minimum education, training, experience, registrations, and certifications as detailed in Paragraph (b) of this section. Each brief resume should also feature at least two (2) projects that each team member/personnel performed a significant role that will be comparable to the at-issue Chief Surgeon s Office Renovation project. Brief resumes must also be submitted for any frequent subcontractor(s) that will perform technical tasks for the at-issue project. Proposed team members/personnel shall also be team members/personnel of the award team. A substitution of any team member/personnel must receive prior written consent of the Contracting Officer. Provide proof of jurisdictional licensure with either a license or license number for each Designer of Record from the A-E Firm that will represent the project and/or sign/stamp drawings. Each Designer of Record must be licensed, certified, or registered in a State of the United States, the District of Columbia, or a United States territory for a minimum of three (3) years. The proof of jurisdictional licensure with a license or license number may be included within the brief resumes as discussed in the preceding paragraph of this section. Describe the Professional Qualifications for satisfactory performance of the required A-E services including, but not limited to, the following areas of discipline: Mechanical Engineering; Electrical Engineering; Plumbing Engineering; Fire Protection Engineering; Architecture; and Specialty Work. Specialty Work, for purposes of this Professional Qualifications section, is defined as identifying and documenting asbestos, PCBs, and lead. Complete and include the following SDVOSB Compliance Statement as a part of the SF 330 submission. This Compliance Statement applies to any team member/personnel that will perform work for this project. The Compliance Statement is as follows: I [signatory authority]______________________, [company] __________________ certify that the team proposed to perform under this requirements demonstrates the capability of fifty percent (50%) SDVOSB performance in compliance of 48 CFR 852.219-10. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Each A-E Firm must submit Specialized Experience and Technical Competence in the type of A-E work required in the SF 330 submission by demonstrating the requirements in Paragraphs (a) through (c) in this section. Provide a detailed narrative that contains no more than two (2) relevant A-E Design Services projects performed and completed within the last five (5) years. The two (2) A-E Design Services projects selected by the A-E Firm should best illustrate the relevant team experience similar in the scope and the nature of the Chief Surgeon s Renovation project. Said narrative that comprises of the two (2) most relevant A-E Design Services projects should indicate Government experience or private sector experience on existing laboratory renovations, new laboratory design, and/or existing medical office renovations similar in size, scope, and complexity. These two (2) most relevant projects selected by the A-E Firm for this detailed narrative must entail the A-E Firm s ability to successfully execute the requirements identified in the attached Statement of Work. Include within this Specialized Experience and Technical Competence section similar A-E Design Services projects to the Chief Surgeon s Office Renovation project, which have been previously performed and completed by the A-E Firm. Similar A-E Design Services projects would constitute any project with the following performance components: Renovating an existing space for a new laboratory examination room that also incorporates a waiting area, reception area, and bathroom(s); Renovating an existing laboratory for expansion; Renovating an existing laboratory for modernization; Renovating a medical-related office, more specifically physicians offices or surgeons offices; Renovating mechanical spaces in a hospital setting; and/or Modifying current mechanical spaces in a hospital setting. Include within this Specialized Experience and Technical Competence section any knowledge of similar projects previously performed and completed by the A-E Firm in a hospital setting that required the following components: HVAC; Plumbing; Electrical; Fire Protection; Identification of asbestos, PCBs, and lead; and Documentation of asbestos, PCBs, and lead. PAST PERFORMANCE Each A-E Firm must submit Past Performance on contracts with Government agencies and private industry in the SF 330 submission. The A-E Firm shall provide and demonstrate the Past Performance requirements set forth in Paragraphs (b) and (c) of this section. The A-E Firm shall also review the Past Performance descriptions and definitions in Paragraph (a) of this section as well as the factors considered in Paragraphs (d) through (f) of this section. Past Performance, under FAR 36.602, is described as contracts with Government agencies and private industry for recent and relevant projects in terms of cost control, quality of work, and compliance with performance schedules. Recent, for purposes of this Special Notice for Qualifications, is defined as any contract performance occurring within five (5) years of the date of this Special Notice. Ongoing projects must have begun no less than one (1) year prior to the issuance of this Special Notice. Relevant, for purposes of this Special Notice for Qualifications, is defined as past performance of work on projects that are similar in scope and complexity to the type of project anticipated under the resultant contract. Provide Recent and Relevant Contractor Performance Assessment Reporting System (CPARS) data. Government Past Performance Information Systems may be accessed. If no CPARS data is available, provide the Past Performance Questionnaire (PPQ) that is attached to this Special Notice for Qualifications. The PPQ will be accepted upon determination by the A-E Firm that no CPARS data is available or accessible to provide to the Government. CPARS data and PPQs do not count toward the page limitation of the SF 330 submission. Failure to provide requested CPARS data or the completed PPQs, accessible points of contact, or valid phone numbers could result in the A-E Firm being considered less qualified by the Evaluation Board. Provide the following information for each Recent and Relevant Past Performance contract: Contract Number and/or Task Order Number; Obligation Number/Purchase Order (PO) Number; Project Title; Prime Firm Name; Start Date; Completion Date; and Construction Dollar Amount. Past Performance criterion may also include (i) additional performance related from the A-E Firm, (ii) customer inquiries, (iii) Government databases, (iv) publicly available sources, and (v) additional projects in CPARS other than in Paragraph (b) of this section. It is recommended that each Past Performance reference provided to the Government be notified by the A-E Firm that a Contracting Officer from Network Contracting Office 1 (NCO 1) will contact each Past Performance reference. Past performance information may be obtained by the Contract Specialist from any other sources available to the Government including, but not limited to, the Past Performance Information Retrieval System (PPIRS) or other databases as well as interviews with Program Managers, Contracting Officers, and/or Contracting Officers Representatives. GEOGRAPHIC LOCATION AND LOCALITY KNOWLEDGE Each A-E Firm must submit information relating to the general geographical location area of the project and locality knowledge of the project in the SF 330 submission by demonstrating the requirements in Paragraphs (a) through (c) in this section. Provide the name and address of the A-E Firm s nearest branch office in geographic proximity to the Providence VAMC located in Providence, Rhode Island. The branch office must be the location of the proposed team. Provide familiarity with the Providence VAMC. Familiarity with the Providence VAMC may constitute the following components: Travel to and from the location of the Providence VAMC; Travel through the surrounding areas of the New England region; Climate of the New England region; Major roadways surrounding the metropolitan area of Providence, Rhode Island; and Other sufficient transportation methods through Providence, Rhode Island. The locality knowledge element of this project is essential, which may be affected by the climate, roadway conditions, and unforeseen circumstances in the New England region. Provide any A-E Design Services projects previously completed by the A-E Firm for the Government within the past two (2) years at the Providence VAMC or in the New England region of NCO 1 (Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont). For each A-E Design Services project previously completed within the past two (2) years at the Providence VAMC or in the New England region of NCO 1, provide the following project details: Contract Number and/or Task Order Number; Obligation Number/Purchase Order (PO) Number; Project Title; Start Date; and Completion Date. CAPACITY Each A-E Firm must submit the Capacity to accomplish the work in the required and allotted amount of time in the SF 330 submission by demonstrating the requirement in Paragraph (a) of this section. The A-E Firm shall also review the Capacity factors considered in Paragraph (b) of this section. Provide the available capacity in the six (6) required areas of discipline for this project, as previously denoted in Paragraph (c) of the Professional Qualifications section, by furnishing current project workload that includes all projects awarded during the previous twelve (12) months and the full potential value of said projects. The Evaluation Board will consider the A-E Firm s plan and ability to fulfill the schedule and timelines of the overall project. The Evaluation Board will also consider the available capacity of the A-E Firm to provide adequate personnel that properly execute the six (6) key disciplines of the at-issue project. CONSTRUCTION PERIOD SERVICES EXPERIENCE Each A-E Firm must submit information relating to Construction Period Services Experience in the SF 330 submission by demonstrating the requirement set forth below in this section. Describe Construction Period Services Experience for projects similar in scope and complexity, which may include, but is not limited to, the following aspects: Professional field inspections during the construction period; Review of construction submittals and/or requests for information; Support in answering requests for information during the construction period; and Support of construction contract changes to include drafting statements of work and cost estimates. QUESTIONS AND COMMENTS: All questions and comments in response to this Special Notice for Qualifications must be submitted in writing only. Oral questions and/or questions by telephone will not be accepted or answered. All written questions to this Special Notice for Qualifications must be submitted to Dirk Kelley who can be contacted at Dirk.Kelley@va.gov. All written questions to this Special Notice for Qualifications must be submitted by July 23, 2021 at 4:30 EST. SUBMISSION INSTRUCTIONS: All SF 330 submissions shall be submitted by August 13, 2021 at 4:30 EST. The SF 330 submission shall include the SF 330 Form covering all six (6) requested Selection Evaluation Criteria from Section H of this Special Notice for Qualifications. Incomplete SF 330 submissions will not be considered or evaluated. Acceptable and fully completed SF 330 submissions will contain the SF 330 Form covering all six (6) requested Selection Evaluation Criteria from Section H of this Special Notice for Qualifications. The most-recent version the SF 330 Form is available at https://www.gsa.gov/forms-library/architect-engineer-qualifications. Any interested and qualified A-E Firms must submit one (1) electronic copy of the completed SF 330 submission by e-mail to Dirk.Kelley@va.gov by the deadline designated in Paragraph (a) of this section (August 13, 2021 at 4:30 pm EST). Please indicate in the subject line of the SF 330 submission e-mail the following information: SF 330 Submission Chief Surgeon s Office Renovation If the file size exceeds 7 megabytes (MBs), then the A-E Firm is required to send multiple e-mails. If multiple e-mails are required, then the A-E Firm must indicate the number of e-mails that will be submitted on behalf of the SF 330 submission. Examples: SF 330 Submission Chief Surgeon s Office Renovation E-mail 1 of 2 SF 330 Submission Chief Surgeon s Office Renovation E-mail 2 of 2 Please be specific in providing information as well as responding to all inquiries on both (i) the SF 330 Form and (ii) the A-E Qualification package covering all six (6) requested Selection Evaluation Criteria from Section H of this Special Notice for Qualifications. Do not state information incorporated by reference as this statement or similar statements will be deemed incomplete and unacceptable by the Evaluation Board. No photographs will be provided in the SF 330 submission. Photographs in the SF 330 submission will not be accepted. Any photographs will be discarded and therefore, will not be considered or evaluated by the Evaluation Board. The entire SF 330 submission is limited to fifty (50) total pages, which will consist of the SF 330 Form covering all six (6) requested Selection Evaluation Criteria from Section H of this Special Notice for Qualifications. Any pages that exceed the fifty (50) page limitation will be discarded and therefore, will not be considered or evaluated by the Evaluation Board. The following four (4) items are exempt from the fifty (50) page limitation: Cover Page; Table of Contents; Past Performance Questionnaire; and Drawings to support any portion of the SF 330 submission. SF 330 SUBMISSION CONTENTS: Within the response by each interested A-E Firm, an acceptable and fully completed SF 330 submission must include all of the following six (6) items that are identified as Paragraphs (a) through (f) in this section. Cover Letter that will address, at a minimum, the following details: The legal name of the A-E Firm with a full physical address; -If the A-E Firm is operating under a doing business as (DBA) entity, then this DBA information shall be included in the Cover Letter. The Data Universal Numbering System (DUNS) Number of the A-E Firm; The response date of the SF 330 submission, which will be the date that the A-E Firm submits the SF 330 to the VA; and The notice number, project name, and project number of this Special Notice for Qualifications. -Notice Number: 36C24121R0185 -Project Name: Chief Surgeon s Office Renovation -Project Number: 650-22-115 SF 330 Form with both Part I and Part II of this Form completed. For any information within the SF Form 330 that is not applicable, please insert N/A or Not Applicable . Do not leave any section blank on the SF 330 Form. Limitations on Subcontracting criteria as described under Section E of this Special Notice for Qualifications. A-E Qualification package covering all six (6) requested Selection Evaluation Criteria from Section H of this Special Notice for Qualifications. Any SF 330 submission that does not specifically address each and every of the six (6) requested Selection Evaluation Criteria may be deemed unacceptable and removed from consideration. Past Performance Questionnaire under Section H, Subsection 3 [Past Performance], Paragraph (b) of this Special Notice for Qualifications. Additional information and attachments, if applicable, must be supporting documentation and properly labeled by the Firm within the SF 330 submission. Late responses will be any SF 330 submission received from an A-E Firm after the submittal deadline (August 13, 2021 by 4:30 pm EST), which is also outlined in Section J, Paragraph (a) of this Special Notice for Qualifications. Any SF 330 submission received by the designated VA personnel after the submittal deadline will be deemed Late and may not be considered or evaluated by the Evaluation Board. Additionally, any modification and/or revision to the SF 330 submission must be received by the VA before the submittal deadline (August 13, 2021 by 4:30 pm EST). Any modification and/or revision to the SF 330 submission received by the designated VA personnel after the submittal deadline will be deemed Late and may not be considered or evaluated by the Evaluation Board. However, the original SF 330 submission will constitute an acceptable submittal and will be considered for evaluation by the Evaluation Board if a modification and/or a revision to the SF 330 submission is received by the VA after the submittal deadline. FAR AND VAAR REFERENCES: The FAR and VAAR citations referenced in this Special Notice for Qualifications may be accessed at the following websites: FAR: https://www.acquisition.gov/far/index.html VAAR: https://www.va.gov/oal/library/vaar/ INFORMATIONAL PURPOSES ONLY ATTENTION ALL SDVOSB CONCERNS: This section is for informational purposes only. As previously denoted in Section D of this Special Notice for Qualifications, this is a total set-aside for SDVOSBs under VAAR 852.219-10. Pursuant to 38 United States Code (U.S.C.) 8127(k)(2), prior to award of any contract under this Special Notice for Qualifications, the SDVOSB concern shall certify compliance with the Limitations on Subcontracting as set forth in Section E of this Special Notice for Qualifications and regulated under 13 Code of Federal Regulations (CFR) 125.6. For A-E purposes, the SDVOSB concerns mean that your A-E Firm will not pay more than fifty percent (50%) of the amount paid by the Government to other Firms that are not VIP-listed SDVOSBs as set forth in VAAR 852.219-10. Any work that a similarly situated VIP-listed subcontractor (SDVOSB concern) further subcontracts will count towards and contribute to the fifty percent (50%) subcontract amount that cannot be exceeded. Similarly situated"" pertains to other Firms that are contracted by your A-E Firm. ""Similarly situated"" is identified as other Firms that are in the same, identical socio-economic program as your A-E Firm (namely, the VIP SDVOSB program). Other direct costs may be excluded to the extent that the costs are not the principal purpose of the acquisition and to the extent that small business concerns do not provide the service as set forth in 13 CFR 125.6. ATTACHMENTS: See attached document: S02 Statement of Work. See attached document: S02 Past Performance Questionnaire. See attached document: S02 SDVOSB Compliance Statement.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/20e0e2d41b7d46df93b56d8bee914f91/view)
- Record
- SN06058997-F 20210715/210713230115 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |