SOURCES SOUGHT
F -- Potable water analytic system
- Notice Date
- 7/19/2021 5:15:17 PM
- Notice Type
- Sources Sought
- NAICS
- 221310
— Water Supply and Irrigation Systems
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25621Q1478
- Response Due
- 7/26/2021 11:00:00 AM
- Archive Date
- 10/24/2021
- Point of Contact
- Contracting Officer, Danette Rene' Impey, Phone: 228-523-4747
- E-Mail Address
-
Rene.Impey@va.gov
(Rene.Impey@va.gov)
- Awardee
- null
- Description
- MODIFIED DRAFT SCOPE OF WORK POTABLE WATER ANALYTIC SYSTEM MAINTENANCE SERVICE BILOXI, MS The Gulf Coast Veterans Health Care System (GCVHCS) located in Biloxi, MS, requires all labor, tools, software programming, web base management, materials, supplies, equipment, and supervision necessary, to perform all work associated with monthly calibration, management and maintenance for the continuous monitoring potable water analytic (PWA) equipment located in various buildings, for both hot water and cold water, to maintain compliance with the Department of Veterans Affairs Directive 1061 dated February 16, 2021. The scope of this contract includes approximately seven (7) buildings with three (3) cooling towers. The campus receives its water from Keesler AFB wells (2) which produce all water required. The following water systems are included in the scope of this project: Potable Hot & Cold-Water Systems Cooling Towers Closed Loops Decorative Fountains Sterile Processing System Water Management Program (WMP) Services Safety WMP Operations Service: The contractor shall assist the Water Safety Committee in the operation of the approved Safety WMP to include updating, verification, and validation of the WMP. Equipment Service: The contractor shall provide monthly on-site service and a continuous cellular data connection for the following Phigenics equipment in accordance with the Specifications. 7 EA existing Phigenics WME-1175 PWA Advanced Monitoring System 2.0 7 EA Phigenics WME-9999 Hardness Analyzer (quantitative) Web-based Data Management System The contractor shall use the existing web-based data management in accordance with the Specifications to collect, analyze, and store data. It will store WMP documents, verification activities, corrective actions, and validation test results in addition to data recorded from PWA systems. Equipment The contractor shall provide the following equipment in accordance with the Specifications: 7 EA WME-9999 Calcium Hardness Analyzer - Quantitative The contractor shall install equipment in accordance with the Specifications. The contract shall relocate an existing WME-1175 from Bldg. 1 in addition to installing the 7 hardness analyzers. The contractor shall provide technical support from manufacturer s representative during installation and startup of the equipment. SPECIFICATIONS Water Management Program (WMP) Services Equipment Service The PWA systems shall be properly calibrated and maintained to ensure accurate and reliable performance on an ongoing basis. Hands on training shall be available to the client during monthly service visits. The monthly service for each WME-1175 PWA Advanced Monitoring System shall include: Monthly refreshment of test reagents for the chlorine analyzer Consumable parts for system components to include: Chlorine Analyzer reagents, tubing/cuvette kits, replacement cuvettes, check valve sets and check valve flushing kits Replacement pH cartridges (yearly) Sensor reading verification Cellular data connection service The monthly service for the WME-9999 Calcium Hardness Analyzer - Quantitative: Monthly refreshment of reagent Bimonthly refreshment of electrode filling solution Calibration of sensing electrode Consumable parts for system components to include: Diffusion tubing and O-rings (bimonthly) Sensing electrode (yearly) Check valve (yearly) Restriction tube assembly (yearly) Inlet filter with gaskets (yearly) Validation Testing The contractor will provide all labor, materials, and equipment necessary to complete environmental Validation Testing of the SPS water systems. Sterile Processing Services (SPS) Testing The contractor s laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (EMLAP, NELAP, etc.), or a state certifying body. The contractor will provide all labor, materials, and equipment necessary to complete environmental Validation Testing of the SPS water in alignment with AAMI TIR 34: 2014/(R)2017. The contractor shall furnish sterile bottles that are appropriate for the analysis. Validation testing shall occur at the frequencies identified in the table below for each test. The laboratory will provide a report indicating the analytical results for each sample submitted. Results shall be provided within 10 days of sample receipt and shall be immediately uploaded. Frequency Test Panels Monthly WC-560 SPS Water Quality Panel Bacteria - Heterotrophic Plate Count (Spread Plate) Total Organic Carbon (TOC) pH Conductivity (for Resistivity) Color Turbidity Quarterly WC-570 SPS Hardness/Ionic Contaminants Panel Hardness (Total) Ionic Contaminants Chloride Iron Copper Manganese Varies* MB-3100 LAL/Endotoxin * Endotoxin frequency is identified by occasion per AAMI TIR 34: 2014/(R)2017: On installation, modification, or repair of the critical water treatment system or when persistent increased microbial levels are detected by heterotrophic plate count, ATP, or TOC. To simplify, the testing frequency of this parameter will align with the annual testing panel (Quarterly for one year until 4 consecutive quarters within limits, then Annual), but the VA may choose to test less frequently. Web based Data Management System The existing web-based data management systems used to collect, report, and store continuous monitoring water data will be used for WMP development and operations. This existing web-based data management system provides the following functions: All information stored in the system is available 24/7 via password protected access WMP-related reports (including validation testing results, meeting minutes, verification reports, and service provider reports) can be stored and available for immediate access by all users Customized charts, reports, views and data entry screens as requested Management dashboards with industry benchmarking Send text or email alerts for data that is outside of set parameters Data collection via tablets and other hand-held devices Automated data collection via continuous monitoring equipment (equipment not included) Validation test results immediately uploaded into your phiAnalytics site Exportable data to excel and other formats The software platform shall meet the following Infrastructure Reliability and Information Security Management requirements: The web application host shall provide a service level agreement ( SLA ) with a service commitment to a monthly uptime percentage of at least 99.95. The web application shall be hosted at a datacenter compliant with FedRAMP requirements at the moderate impact level and in accordance with the Federal Cloud Computing Strategy. The database shall be securely backed up hourly for disaster recovery purposes and provide a minimum durability of 99.999999999% and uptime of 99.999%. The web applications shall be hosted as a Software-as-a-Service (SaaS) data delivery model. This shall enable easy access to all data in a highly secure environment via the Internet using any internet connected device including personal computers and mobile devices. The web application shall employ at a minimum TLS 1.2 with 128-bit AES encryption and authentication. The web application shall be delivered by way of a secure login-protected environment with registered HTTPS security provisions. The software platform shall meet the following minimum Application-Level Security requirements: A user account and password of adequate complexity shall be required for each individual user who accesses the system. New user accounts may only be created by administrators with the appropriate level of authorization. Administrators shall have the ability to easily remove access from users no longer authorized to use the application. All edits, deletions, or changes to existing data shall be logged with the date and time, user committing the change, and all original data shall be preserved. This audit trail shall be available to users with the appropriate level of access. The web application shall have varying levels of access for data collectors, operators, site managers, water management team members, and administrators. Users can be restricted by region or facility. A user restricted to a specific facility shall only be able to view data and information pertaining to that facility. The software platform shall meet the following minimum Data Collection requirements: Administrators shall be able to add, edit, or remove sample points in the system as needed. A web page shall be available in the application for data collectors to enter test results. The required testing frequency of each sample point can be configured as daily, weekly, or monthly. Alerts can be issued if required sample is missing. The system shall allow data to easily be exported to a suitable format for offline use. Time-series charts shall be provided in real-time for all data recorded in the system. Charts shall show alert limits and can be easily customized based on predefined specifications. A daily summary report shall be generated in real-time by the web application, indicating total number of samples tested by region and facility, total number of samples out of specification for chlorine and temperature, as well as chlorine range and average temperature for each facility. The web application shall allow for the storage of electronic documents online. The storage capability shall include automated document versioning and all versions of all documents shall be retained. The web application data shall be time-stamped with the time it was entered as well as the time the user records it. Edits or changes to the data are logged so the original values can always be recovered. The web application shall have the ability to track customer service requests. Requests can be entered by plant personnel or by authorized contractors/vendors and tracked through the system until they are completed which makes it easy to marry equipment operations with equipment repair and maintenance. Viewer permissions shall be determined based on the direction set forth by the client so those who have access can only see or do what they are authorized to see or do, and no one shall have a view into areas that are outside the scope of their roles and responsibilities. The client may reclassify any properties, as and when required, from high risk to low risk or vice versa. The software platform shall meet the following minimum Mobile requirements: A mobile application shall be available for data entry on modern smartphones, including Apple IOS, Google Android, and Windows Phone operating systems. Data can be entered, viewed, and edited on the mobile application by users with the appropriate level of access. To enable resilient operation in the field, the mobile application shall operate with or without an active internet connection. In the absence of an internet connection, data shall be stored on the local device and synchronized with the remote server upon restoration of internet access. The mobile application shall be capable of reading QR codes (barcoding) affixed to sample points to identify the sample and minimize data input errors. The web application shall be capable of printing QR codes for the associated sample points. The software platform shall meet the following minimum Laboratory Integration requirements: All Legionella and water chemistry test results shall be available online immediately upon completion of the test. An executive summary dashboard shall be provided in the web application to graphically display Legionella test results and trends. The software platform shall meet the following minimum Alerts requirements: Alert levels can be set for each individual parameter at every sample point in the system. Alert levels can be easily adjusted at any time by users with the appropriate authorization. Alerts shall be sent by email upon entry of any data exceeding predefined alert limits. Each user account can be configured to receive alert emails by region or facility. Alerts shall be clearly indicated when viewing data in the web application. The web application shall incorporate a work order system that shall allow alerts to be prioritized and corrective actions to be logged. Users shall be able to view the alert and work order history by region or facility for which they are authorized, down to the individual sample points. The software platform shall meet the following minimum Remote Data Acquisition requirements: A system shall be provided to allow rapid deployment of remote sensors throughout the facility. The sensors shall upload data at regular intervals to the remote servers and the data shall be easily accessible in the web application. The system shall be capable of acquiring data from sensors with the following output types; current, voltage, resistance, and pulse. The data acquisition system shall be capable of both Ethernet and 3G cellular connectivity. The data acquisition system shall send alerts by email when a sensor reading exceeds predefined alert limits. Continuous Monitoring and Supplemental Disinfection Equipment The contractor shall provide the following Potable Water Analytics (PWA) equipment and associated equipment and services. Relocate WME-1175 PWA Advanced Monitoring System The contractor shall move the existing incoming building water PWA in Bldg. 1 to a new location designated by the COR. WME-1899 Calcium Hardness Analyzer Quantitative The hardness analyzer (quantitative reading) shall meet the following minimum requirements: Sample Ranges: 25 ppb to 500 ppm Accuracy: +/- 10% or 10 ppb, whichever is greater Operating Humidity: 5-95% non-condensing Inlet Pressure: 8 to 100 psig Analysis Method: Electrochemical Frequency: 0-60Hz Outputs: 0 to 20mA; 4 to 20mA Enclosure: Valox 364 Power: Selectable between 85 - 132VAC and 170 to 264VAC Technical Support/Startup of Equipment The contractor will provide technical support from manufacturer s representative during installation and conduct system startup. Provide input for location of PWA Provide input for location of chlorine injection (if applicable) and water sample tap Provide technical guidance to installer during installation Conduct system startup Verify that all applicable parameters are recording correctly and being transferred to the web-based data management system SPECIAL CONSIDERATIONS BY THE CONTRACTOR: All sampling and testing shall be done in accordance with VHA Directive 1061. The contractor will be responsible for cleanliness of the building interior and exterior. Work will be performed during the hours of 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal Holidays. Some work outside normal hours of operations may be necessary and must be coordinated with the COR.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/82d2018163c244d0840870e8b8da1d9e/view)
- Place of Performance
- Address: Department of Veterans Affairs Gulf Coast Veterans Health Care System ATTN: Engineering Service 400 Veterans Avenue, Biloxi, MS 39531-2410, USA
- Zip Code: 39531-2410
- Country: USA
- Zip Code: 39531-2410
- Record
- SN06066231-F 20210721/210719230116 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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