SAMDaily.us | SNOTE | 99 | Exploration Extravehicular Activity Services (xEVAS)

SAMDAILY.US - ISSUE OF JULY 29, 2021 SAM #7180
SPECIAL NOTICE

99 -- Exploration Extravehicular Activity Services (xEVAS)

Notice Date: 7/27/2021 12:00:05 PM
Notice Type: Special Notice
Contracting Office: NASA JOHNSON SPACE CENTER HOUSTON TX 77058 USA
ZIP Code: 77058
Solicitation Number: 80JSC21XEVAS
Response Due: 8/17/2021 11:00:00 AM
Archive Date: 07/08/2022
Point of Contact: Christian Gaspard, Phone: 281.483.0034
E-Mail Address: cgaspard@nasa.gov
(cgaspard@nasa.gov)
Description: This is�Modification 13 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: The Draft Request for Proposal (DRFP) is attached and Industry feedback is requested no later than August 17, 2021. The DRFP includes the following, attached files: xEVAS Draft Request for Proposal.pdf Att J-01 xEVAS Data Requirements Descriptions (DRD).pdf Att J-02 xEVAS System Requirements Document (SRD).pdf Att L-02 Past Performance Matrix Att L-03 Price Templates.xls Att L-04 Business Case Analysis Template.xls Att L-06 Government Task Agreement Form.pdf xEVAS Applicable Documents 1.zip xEVAS Applicable Documents 2.zip xEVAS Applicable Documents 3.zip xEVAS Applicable Documents 4.zip xEVAS Applicable Documents 5.zip xEVAS Applicable Documents 6.zip xEVAS Applicable Documents 7.zip Other attachments with information pertinent to this procurement are also attached: xEVAS Draft Request for Proposal Cover Letter NASA Center Capabilities NASA Center Partnership Office POCs JSC Facility Capability Lists (with video links) Interested parties are also notified that NASA will host a Pre-Solicitation Conference (PSC) to walk through the DRFP and a question and answer session. NASA will also host one-on-ones with parties that request a meeting. Follow the instructions below to RSVP to the PSC and/or schedule a one-on-one meeting. xEVAS Pre-Solicitation Conference (PSC) NASA Johnson Space Center (JSC) plans to conduct a Pre-Solicitation Conference (PSC) for the xEVAS Draft RFP.� The presentation for the PSC will be held via Microsoft Teams on Monday, August 2, 2021 from 9:00AM � 11:00AM Central Time.� The Government will also provide one-on-one communication opportunities on Monday, August 2, 2021, which will be scheduled between 1:00 PM and 5:00 PM Central Time, and on Tuesday, August 3, 2021, which will be scheduled between 9:00 AM and 5:00 PM Central Time.� One-on-one meetings will be conducted via Microsoft Teams and will not exceed 50 minutes.� Participation is limited to six (6) individuals from each company/team.� Please RSVP by Thursday, July 29, 2021, 4:00 PM Central Time, per the instructions below. Pre-Solicitation Conference (PSC) RSVPs The xEVAS PSC is open to firms that are interested in pursuing an xEVAS contract.� To RSVP for the xEVAS PSC, please email Chris Gaspard at cgaspard@nasa.gov by the time specified above.� Your email must include the following: 1.�� Subject Line: 80JSC021XEVASDRFP Pre-Solicitation Conference RSVP 2.�� Company Name and Address 3.�� Company Points of Contact (POCs) names, telephone numbers, and email addresses A Question and Answer (Q&A) session will follow the PSC presentation.� Following the presentation and the Q&A session, please email any additional questions to Chris Gaspard cgaspard@nasa.gov. �The Government will officially respond to all questions by posting responses to beta.sam.gov and the xEVAS website after the PSC. One-on-one Meetings To facilitate further�communications with industry, JSC personnel will also be available for meetings with individual companies in conjunction with the PSC.� The meetings are intended to be question and answer sessions in which neither side will make a formal presentation.� To request a one-on-one meeting, please email Chris Gaspard at cgaspard@nasa.gov. �Your email must include the following: 1.�� Subject Line: 80JSC021XEVASDRFP Pre-Solicitation Conference One-on-One RSVP 2.�� Company Name(s) and Address(es) 3.�� Attendee names, company affiliation, telephone numbers, and email addresses. The Government will only discuss publicly available information at these one-on-one meetings and will seek Industry input on the questions/topics within the attachment ""xEVAS Draft Request for Proposal Cover Letter"". Questions regarding the subjects below�will not�be discussed: 1.�� Proprietary or confidential business information of other contractor(s) or business entities; 2.�� Privacy Act protected information 3.�� Trade Secrets Act protected information; 4.�� Speculation on what the Government might be looking for in proposals; 5.�� Different technical and management approaches; 6.�� Technical Efficiencies; and 7.�� Any particular Government Emphasis beyond what is stated in the draft RFP A confirmation email will be sent to acknowledge your reservation(s) and provide further instructions. NASA anticipates releasing the PSC charts after the event.� Please continue to monitor this beta.sam.gov posting for updates on the release of any documents, as well as the xEVAS website at https://procurement.jsc.nasa.gov/xevas/. It is the potential offeror's responsibility to monitor the website for updates to the technical library. Requesting Access to Restricted Information/Attachments Individuals requesting access to the export controlled scientific and technical information ( must provide the following information to the Contracting Officer by email through an authorized manager of their company�s Security or Human Resources Offices. That authorized individual shall verify that the information provided to NASA is correct, complete, and accurate. Companies are responsible for ensuring their compliance with all U.S. export regulations: 1) Full Company Name 2) Company Address 3) Is this a corporation, business association, partnership, society, trust, or any other entity, organization or group that is incorporated to do business in the United States? Yes [ ] No [ ] 4) Commercial and Government Entity (CAGE) Code 5) Company Security or Human Resources Point of contact(s) providing/verifying information about the individual requesting access a. Name and Title b. Phone Number c. e-mail 6) List the names of all individuals requesting access to the export controlled data including: a. Name b. The individual named above is [ ] or is not [ ] a U.S. person as defined in Title 22, Code of Federal Regulations, Section 120.15 c. If the individual is not a U.S. person what is their citizenship? _________ ALTERNATE 6b: Citizenship: Specify Citizenship [ ] Non-U.S. Persons must list any other countries to which individual claims citizenship __________ List Place of Birth: _______________ All foreign nationals from designated countries covered by a Programmatic Technology Transfer Control Plan (PTTCP) or requiring access to export controlled information are required to have an Individual Technology Transfer Control Plan (I-TTCP) with a Non-Disclosure Agreement (NDA). Foreign nationals from non-designated countries requiring access to export-controlled information covered by a P-TTCP are required to comply with the International Partner or Foreign National Certification contained in the P-TTCP. (End of Modification 13) This is�Modification 12 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: The draft solicitation is anticipated to be released the week of July 26, 2021. This is�Modification 11 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: The draft solicitation is anticipated to be released the week of July 19, 2021. This is�Modification 10 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: An Interested Parties List is added to the list of attachments. The attachment ""Facilities Capabilities List with Links"" with links to virtual tours has been updated to include additional links. Interested parties can also find these videos at the following website: https://go.nasa.gov/3wBb4HK. This is�Modification 9 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: The draft solicitation will be released no earlier than July 12, 2021. This is�Modification 8 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: The draft solicitation originally scheduled for release on June 18, 2021 is now expected to be released during the week of June 21, 2021. This is�Modification 7 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified of the following: Interested parties are notified that JSC�s Extravehicular Office has established a library of technical data to which the Government has license to disclose related to the design and development of the Exploration Extravehicular Mobility Unit (xEMU) capability. This data can be accessed using the following link and following directions provided on the website: https://eva.jsc.nasa.gov/. This is�Modification 6 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified that the following items have been added to the list of attachments: Official responses to questions received at Industry Day (xEVAS_Industry Day_QA.pdf) The intake form used for coordinating with the JSC Partnership for the xEVAS procurement (xEVAS_RSAA_Intake_Form.doc) A list with the links to virtual tours that have been posted online to inform interested parties on the JSC capabilities (JSC_Facility_Capability_List_with_Links.pdf). Note: many are still in work and this document will be updated in a future modification with the new links. This is�Modification 5 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified that the following changes are made: Organization Conflicts of Interest (OCI) Request for Information (RFI) Issued. NASA/JSC is requesting information from industry regarding potential OCIs arising from the Exploration Extravehicular Activity Services (xEVAS) procurement. The nature of the work anticipated under the xEVAS may create the potential for OCI(s) as currently described in FAR Subpart 9.5.� Each interested party should review FAR Subpart 9.5 in light of NASA�s anticipation of OCI issues and consider carefully the extent to which an OCI may arise before making the decision to compete for the xEVAS. You are requested to provide electronic responses via e-mail to the Contracting Officer listed at the end of this synopsis.� Your response is requested by 1:00 p.m. (Central) on May 27, 2021.� Interested parties are requested to address the following questions: 1.�� What type(s) of OCI issues would your company or potential team identify, if any, should you choose to propose on the xEVAS contract? 2.�� What strategies would you anticipate proposing to mitigate the OCI issues that you identified (if any)?� Please provide strategy details, previous examples/experience with other contracts with NASA or other agencies, etc. 3.�� Are there any types of potential OCI issues with the proposed xEVAS contract? 4.�� Does your company foresee any OCI issues associated with the xEVAS that would cause you to decide not to propose on the potential xEVAS RFP? NASA will review any responses received regarding potential OCI and each offeror�s proposed OCI mitigation strategy.� NASA will respond to each company who submits a mitigation strategy.� NASA�s response is not intended to serve as a confirmation that, in fact, all potential OCI have been identified, an OCI will ultimately exist, or that an interested party is capable of successfully eliminating or mitigating an identified OCI.� NASA�s response is also not intended to encourage or discourage any interested party from responding to an RFP issued for xEVAS in the future.� Furthermore, NASA�s response in no way alters or interprets� FAR 9.5 as it applies to a final statement of work or a final proposal submission, should an interest party elect to submit a proposal to an RFP for xEVAS.� Subsequent to the initial OCI submission and NASA�s response, NASA will not consider further information as it relates to this RFI. The documents on the NASA xEVAS acquisition website are for information and planning purposes, to allow industry the opportunity to comment, and to promote competition only.� NASA will not affirmatively release any information received in response to this RFI to the public, but may use information received in developing the best approach for a contract strategy, and therefore such information may be recognizable to the interested party who submitted it.� Any information submitted in response to this RFI that is marked as �Confidential Commercial or Financial Information� will be considered as voluntarily submitted in accordance with the Freedom of Information Act. All questions should be directed to the point of contact identified below.� In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by NASA to form a binding contract.� NASA is under no obligation to issue a solicitation or to award any contract on the basis of this RFI.� NASA will not pay for any information solicited under this RFI.� No solicitation exists; therefore, do not request a copy of a solicitation.� If a solicitation is released it will be synopsized on beta.SAM.gov.� It is the interested party�s responsibility to monitor this website for the release of any subsequent solicitation or synopsis. Point of Contact Name:�� Chris Gaspard Title:�� Contracting Officer Email:�� cgaspard@nasa.gov (End of Modification 5) This is�Modification 4 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified that the following changes are made: Additional Questions for Industry. NASA is seeking additional information from Industry to help inform the procurement strategy for the xEVAS requirements. Interested parties should provide responses to the questions below to the Contracting Officer at cgaspard@nasa.gov by 4:00 p.m. (Central) on May 21, 2021. NASA is contemplating a period of performance of 12 years for the xEVAS requirements. Up to how many years do you think is reasonable to price for a contract of this duration? How should the Government approach the establishment of small business goals in the solicitation? What are the drawbacks (if any) to the potential CLIN structures presented as considerations at Industry Day? How should NASA�s strategy and/or requirements take into consideration any constraints with respect to parallel operations in training, ISS ops, Artemis Ops, etc.� For example, supporting training events on the same day as an EVA. What is an effective way to price the service requirements (e.g. pricing by EVA, by number of total EVA hours used or by number of assigned EVA crewmembers which covers all EVAs needed during their time on-orbit, etc)? How would you suggest pricing to include initial crewmember suit/tool training (for example Astronaut Candidates), proficiency (for example Astronaut Cadre) and Flight Specific EVA and IVA assignments (for example Flight Assigned crewmembers)? What is the recommended approach with respect to export control to ensure astronaut training is fully inclusive of both US and International Partner Astronauts? Will the requirement for certified cost and pricing data for negotiation, for actions falling under an exemption, affect your business plan/approach? What types of xEMU PDR/CDR data would be most helpful/highest priority: requirements/ops cons, system/component descriptions, test/analysis data, or detailed design information?� (End of Modification 4) This is�Modification 3 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified that the following changes are made: ""xEVAS Industry Day Presentation"" was added to the list of attachments to this notice. (End of Modification 3) This is�Modification�2 to the special notice�entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,�which was posted on April 14, 2021.�You are notified that the following changes are made:�Virtual Industry Day. The purpose of this notice is to notify interested parties of the upcoming xEVAS Industry Day. NASA Johnson Space Center (JSC) plans to conduct an Industry Day for the xEVAS procurement.� The presentation for Industry Day will be held via Microsoft Teams on Thursday, May 13, 2021 from 9:00AM � 11:00AM Central Time.� The Government will also provide one-on-one communication opportunities on Thursday, May 13, 2021, which will be scheduled between 1:00 PM and 5:00 PM Central Time, and on Friday, May 14, 2021, which will be scheduled between 9:00 AM and 5:00 PM Central Time.� One-on-one meetings will be conducted via Microsoft Teams and will not exceed 50 minutes.� Participation is limited to six (6) individuals from each company/team.� Please RSVP by Monday, May 10th, 2021, 4:00 PM Central Time, per the instructions below. Industry Day RSVPs The xEVAS Industry Day is open to firms that are interested in pursuing an xEVAS contact.� To RSVP for the xEVAS Industry Day, please email Chris Gaspard at cgaspard@nasa.gov by the time specified above.� Your email must include the following: 1.�� Subject Line: 80JSC21XEVAS Industry Day RSVP 2.�� Company Name and Address 3.�� Company Points of Contact (POCs) names, telephone numbers, and email addresses A Question and Answer (Q&A) session will follow the Industry Day presentation.� Following the presentation and the Q&A session, please email any additional questions to Chris Gaspard cgaspard@nasa.gov. �The Government will officially respond to all questions by posting responses to beta.sam.gov and the xEVAS website after Industry Day. One-on-one Meetings To facilitate further�communications with industry, JSC personnel will also be available for meetings with individual companies in conjunction with Industry Day.� The meetings are intended to be question and answer sessions in which neither side will make a formal presentation.� To request a one-on-one meeting, please email Chris Gaspard at cgaspard@nasa.gov. �Your email must include the following: 1.�� Subject Line: 80JSC21XEVAS Industry Day One-on-One RSVP 2.�� Company Name(s) and Address(es) 3.�� Attendee names, company affiliation, telephone numbers, and email addresses. The following topics may be discussed at the on-one-one meetings: 1.��The general purpose of the announced procurement; 2.��Information about JSC and ISS and Artemis programs that NASA has already made accessible to the public or is otherwise being made available to all potential offerors; 3.�� The general nature or scope of requirements that will be addressed in the xEVAS procurement; 4.�� Information that describes the federal procurement process as defined by the Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), or other published procurement policy documents; and 5.�� Procurement specific information already published such as information contained in the acquisition forecast, sources sought synopsis, or Request for Information. Questions regarding the subjects below�will not�be discussed: 1.�� Proprietary or confidential business information of other contractor(s) or business entities; 2.�� Privacy Act protected information 3.�� Trade Secrets Act protected information; 4.�� Speculation on what the Government might be looking for in proposals; 5.�� Different technical and management approaches; 6.�� Technical Efficiencies; and 7.�� Any particular Government Emphasis A confirmation email will be sent to acknowledge your reservation(s) and provide further instructions. NASA anticipates releasing the Industry Day charts prior to Industry Day.� Please continue to monitor this beta.sam.gov posting for updates on the release of any documents, as well as the xEVAS website at https://procurement.jsc.nasa.gov/xevas/. It is the potential offeror's responsibility to monitor the website for updates to the technical library. (End of Modification 2) This is Modification 1�to the special notice entitled ""Exploration Extravehicular Activity Services (xEVAS)"", 80JSC21XEVAS,� which was posted on April 14, 2021. You are notified that the following changes are made:� 1. The due date for responses to this notice and the attached Request for Information (RFI) is extended to May 6, 2021. 2. The RFI is updated to reflect the above and to correct an error in item 3.4. The attachment included in this modification includes all changes in red text and deletions in strikethrough. Offerors are responsible for monitoring this site for the release of the solicitation and any amendments.� �Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any). (End of Modification 1) The National Aeronautics and Space Administration (NASA) / Johnson Space Center (JSC) is hereby soliciting information from potential sources to develop and provide Extravehicular Activity (EVA) capability for NASA current and future missions. NASA is seeking capability statements from all interested parties, including all socioeconomic categories of Small Businesses and Historically Black Colleges and Universities (HBCU)/Minority Institutions (MI), for the purposes of determining the appropriate level of competition and/or small business subcontracting goals for a potential xEVAS procurement. ��The Government reserves the right to consider a Small, 8(a), Women-owned (WOSB), Service Disabled Veteran (SD-VOSB), Economically Disadvantaged Women-owned Small Business (EDWOSB) or HUBZone business set-aside based on responses received. NASA�s interest is identifying interest from Industry in the provision of commercial EVA services wherein the agency relies upon the contractor to provide the full suite of services and equipment required to perform all activities and operations required to enable EVA capability for NASA�s current and future missions. NASA�s use of the term �commercial� is not meant to be confused with the term �commercial item� as used in the Federal Acquisition Regulations (FAR). NASA is in the process of gathering information to make a final commercial item determination and the responses to this notice and accompanying RFI are expected to inform that decision. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released, it will be synopsized on beta.SAM.gov.� Interested firms are responsible for monitoring this website for the release of any solicitation or synopsis. Additionally, NASA is seeking Industry feedback on NASA�s anticipated approach to procuring EVA services, should a solicitation result. Attached to this notice is a Microsoft Word document entitled, ""80JSC21XEVAS - Attachment (RFI)"",�which details the strategy the agency is currently considering and requests inputs from respondents that could influence procurements decisions to be made. Interested parties are requested to carefully read this Request for Information and submit�responses with responses to this Sources Sought Notice. All responses shall be submitted electronically via email to Christian Gaspard at cgaspard@nasa.gov no later than 12:00 p.m. (CST) on May 6, 2021.� Please reference 80JSC21xEVAS in any response.� This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited.� Respondents will not be notified of the results of the evaluation.�
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99 -- Exploration Extravehicular Activity Services (xEVAS)