SPECIAL NOTICE
J -- Preventive Maintenance, Emergency Service and Support for a Government-Owned Illumina NextSeq 2000 Sequencing System
- Notice Date
- 8/6/2021 12:10:51 PM
- Notice Type
- Special Notice
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- NIH National Cancer Institute Rockville MD 20850 USA
- ZIP Code
- 20850
- Solicitation Number
- 75N91021Q00211
- Response Due
- 8/12/2021 12:00:00 PM
- Archive Date
- 08/27/2021
- Point of Contact
- Megan Kisamore, Phone: 2402765261
- E-Mail Address
-
megan.kisamore@nih.gov
(megan.kisamore@nih.gov)
- Description
- 1.0�� �DESCRIPTION The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Lymphoid Malignancies Branch (LMB) plans to procure, on a sole source basis, Preventive Maintenance, Emergency Service and Support for a Government-Owned Illumina NextSeq 2000 Sequencing System from Illumina, Inc., 5200 Illumina Way San Diego, CA 92122. The response close date of the notice for this requirement is in accordance with FAR 5.203(b). This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.106-1(b)(1)(i); and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811219 and the small business size standard is $22 million. � It has been determined there are no opportunities to acquire green products or services for this procurement.� 2.0�� �BACKGROUND The U.S. Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), Lymphoid Malignancies Branch (LMB) requires maintenance and support for one (1) Government-owned Illumina NextSeq 2000 sequencing system (S/N VH00262). This instrument enables the CCR/LMB to use genomic approaches to �study molecular mechanism of lymphoid malignancies and to discover new targets for therapy in these diseases.� To further the CCR/LMB�s research on lymphoma, the instrument will be used to do whole�genome resequencing, targeted resequencing (exomes, custom enrichment panels and custom amplicon panels), Chromatin Immunoprecipitation (ChIP)-Seq of sequence-specific DNA binding proteins, mRNA sequencing, total RNA sequencing (coding and noncoding), CNV-seq (measuring copy number variation with sequencing), and CRISPR library screening and sequencing. The instrument plays a critical role in providing efficient ways to study of pathways involved in the development of lymphoid malignancies. These lymphoid-restricted pathways provide opportunities for the development of targeted therapies for the lymphoid cancers. 3.0�� �SCOPE �� The Contractor shall provide all labor, material and equipment necessary to maintain and provide silver support preventive maintenance, emergency service, and technical support for one (1) Government-owned Illumina NextSeq 2000 sequencing system (S/N VH00262). The NextSeq 2000 sequencing system is used to perform a number of different genomics methodologies to discover oncogenic mechanisms in lymphoma. All maintenance services shall be performed onsite in accordance with the manufacturer�s most current standard commercial maintenance procedures. All travel, labor and related charges shall be included.� Software updates and applications service shall be performed remotely if possible. Software updates and support services (technical services, remote diagnostics) shall be provided remotely as indicated below. Onsite service shall be provided during normal business hours, defined as 8:00 am � 5:00 pm EST, Monday through Friday, excluding Federal Holidays found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. Unlimited telephone and email support for instrumentation, applications, and reagents shall be provided during normal business hours, as defined above. All services provided under this purchase order shall be performed by an authorized, OEM-trained service representative. � � � � � � � � � � � � � � � � � � � � � 4.0�� �SPECIAL ORDER REQUIREMENTS 4.1�� �PREVENTIVE MAINTENANCE � The Contractor shall perform three (3) planned preventive maintenance inspections (PMI) during each 12-month period of performance. �Service shall consist of a thorough cleaning, calibration, adjusting, inspection, and testing of all equipment in accordance with the manufacturer�s most current standard commercial service procedures. �All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of each PMI to assure optimum and efficient performance. 4.2�� �EMERGENCY SERVICE Emergency repair services shall be provided on an unlimited basis during each 12-month period of performance at no additional cost to the Government. �Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall, within two (2) business days, furnish an authorized, OEM-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for planned PMIs.� 4.3�� �REPLACEMENT PARTS � The Contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumables. Parts shall be genuine OEM parts that are new or remanufactured to OEM specifications. Parts shall be delivered and installed within 24 business hours, or on the next business day should the request fall on a Friday or a day preceding a Federal Holiday. The Contractor shall provide onsite technical support as needed when replacement parts are required. 4.4�� �SOFTWARE UPDATES� The Contractor shall provide software service and updates in accordance with the manufacturer�s most current standard commercial service procedures. The Contractor shall receive advance approval from the Government prior to the installation of all software updates and revisions from the Government. Defective software shall be replaced/re-installed at no additional cost to the Government. 4.5�� �TECHNICAL SUPPORT The Contractor shall provide unlimited toll-free telephone and email access to OEM-trained technical support personnel for use of program software and troubleshooting of the operating systems, at no additional cost to the Government. � 4.6�� �SERVICE EXCLUSIONS The Contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. �These repairs shall be the subject of a separate purchase order and shall not be performed under this purchase order. � �� ��� ��� ��� ��� ��� ��� � 5.0�� �TYPE OF ORDER This is a firm fixed price purchase order.� 6.0�� �SEVERABLE SERVICES� The services acquired under this purchase order are severable services. Funds are only available for use for the line item to which they are obligated. Unused funds from one period (line item) may not rollover for use in other periods. 7.0�� �PERIOD OF PERFORMANCE The period of performance shall consist of one (1) 12-month base period, plus four (4), 12-month option periods, as follows. Base Period: �� ��� �September 23, 2021 to September 22, 2022 Option Period 1: �� �September 23, 2022 to September 22, 2023 Option Period 2: �� �September 23, 2023 to September 22, 2024 Option Period 3: �� �September 23, 2024 to September 22, 2025 Option Period 4: �� �September 23, 2025 to September 22, 2026 8.0�� �PLACE OF PERFORMANCE Service shall be performed remotely, when possible, from the Contractor�s facility. In the event that onsite service is required, service shall be performed at the following location: �� ��� ��� � NIH, NCI, � 10 Center Dr Building 10, 6N115�� �� Bethesda, MD �20892 9.0�� �INSPECTION AND ACCEPTANCE CRITERIA Pursuant to FAR clause 52.212-4, all work described in the SOW to be delivered under this purchase order is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the NCI Technical Point of Contact (TPOC), who is responsible for inspection and acceptance of all services, materials, or supplies to be provided by the Contractor. TPOC: TBD at award Email: TBD at award Phone: TBD at award 10.0�� �INVOICE SUBMISSION / PAYMENT Payment shall be made monthly in arrears. Payment authorization requires submission and approval of invoices to the TPOC and NIH OFM, in accordance with the attached payment provisions listed below. The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: �Prompt Payment (Jan 2017) FAR 52.232-25. �Highlights of this clause and NIH implementation requirements follow: I.�� �Invoice Requirements A.�� �An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. �A proper invoice is an ""Original"" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. �If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats or oils) with a statement of the reasons why it is not a proper invoice. �(See exceptions under II., below.) �Untimely notification will be taken into account in the computation of any interest penalty owed the Contractor. 1.�� �Vendor/Contractor: �Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact). 2.�� �Remit-to address (Name and complete mailing address to send payment). 3.�� �Remittance name must match exactly with name on original order/contract. �If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice. 4.�� �Invoice date. 5.�� �Unique invoice #s for all invoices per vendor regardless of site.� 6.�� �NBS document number formats must be included for awards created in the NBS: �Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number. 7.�� �Data Universal Numbering System (DUNS) or DUNS + 4 as registered in www.SAM.gov.� 8.�� �Federal Taxpayer Identification Number (TIN). �In those exceptional cases where a contractor does not have a DUNS number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. �The VIN is the number that appears after the contractor�s name on the face page of the award document. 9.�� �Identify that payment is to be made using a three-way match. 10.�� �Description of supplies/services that match the description on the award, by line billed.* 11.�� �Freight or delivery charge must be billed as shown on the award. �If it is included in the item price do not bill it separately. �If identified in the award as a separate line item, it must be billed separately. 12.�� �Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.* NOTE: �If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. �A modification to the order or contract may be needed before the invoice can be submitted and paid.� B.�� �Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. �If authorized, shipping costs must be itemized. �Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt. C.�� �The Contractor shall submit invoice to the National Institutes of Health (NIH)/Office of Financial Management (OFM) via email at invoicing@nih.gov with a copy to the approving official, as directed below. The Contractor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment on the website at https://oamp.od.nih.gov/DGS/DGS-workform-information/attachment-files. The invoice shall be transmitted as an attachment via email to the address listed above in one of the following formats: Word, or Adobe Portable Document Format (PDF). The Contractor must submit only one invoice per email. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your invoice unless specified elsewhere in the contract or requested by the Contracting Officer. The Contractor shall submit a copy of the electronic invoice to the following Technical Point of Contact (TPOC): Name- _____TBD AT AWARD________Email Address- For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx.� Note: The OFM Customer Service is open Eastern Standard Time Monday � Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m. See Attachment 1 � Instructions_Electronic Invoices. II.�� �Invoice Payment A.�� �Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events: 1.�� �The 30th day after the designated billing office has received a proper invoice. 2.�� �The 30th day after Government acceptance of supplies delivered or services performed. B.�� �The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended. III.�� �Interest Penalties A.�� �An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable. 1.�� �A proper invoice was received by the designated billing office. 2.�� �A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition. B.�� � �� �In the case of a final invoice for any balance of funds due the contractor for �� �supplies delivered or services performed, the amount was not subject to further �� �settlement actions between the Government and the Contractor. C.�� �Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget. IV.�� �PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS, FAR 52.232-40 (DEC 2013) a)�� �Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.� b)�� �The acceleration of payments under this clause does not provide any new rights under the prompt Payment Act. c)�� �Include the substance of this clause, include this paragraph c, in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.� 11.0�� �UNIQUE QUALIFICATIONS OF THE CONTRACTOR The Government-owned NextSeq 2000 sequencing system must be calibrated accurately and maintained according to the manufacturer�s specifications by authorized Original Equipment Manufacturer (OEM) trained service engineers. The NextSeq2000 is used for Next Generation Sequencing (NGS) assays requiring high throughput and depth including whole�genome resequencing, targeted resequencing (exomes, custom enrichment panels and custom amplicon panels), Chromatin Immunoprecipitation (ChIP)-Seq of sequence-specific DNA binding proteins, mRNA sequencing, total RNA sequencing (coding and noncoding), CNV-seq (measuring copy number variation with sequencing), and CRISPR library screening and sequencing in Center for Cancer Research (CCR), Lymphoid Malignancies Branch (LMB). Accurate and trustable data generation is the most important requirement of research, and it can be achieved through regular maintenance, proactive monitoring of the systems, and ability to fix any unexpected issues encountered at any time. In addition, annual preventive maintenance is required to maintain laboratory accreditation with Clinical Laboratory Improvement Amendments (CLIA) and College of American Pathologists (CAP) and necessary to provide the highest standard of performance. Any deviation from the design specifications during performance of the required services will compromise the integrity of data for ongoing research studies. Illumina, Inc. is the original manufacturer, and the sole provider of preventive maintenance service, emergency service, proprietary firmware maintenance/upgrades, genuine OEM replacement parts, and OEM-trained technical support for troubleshooting and diagnosing issues that arise during regular operation of the instrument. The required services are not authorized through any other entity.� 12.0�� �SUBMISSION INSTRUCTIONS This notice is not a request for competitive quotations. However, if any interested party believes it can meet the above requirements, it may submit a proposal or quote for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. �All responses and questions must be sent via email to Contracting Officer, Megan Kisamore, at megan.kisamore@nih.gov by no later than 3:00 PM EST, on Thursday, August 12, 2021 (8/12/21). A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, Contractors must be registered and have valid certification through SAM.gov. Reference: 75N91021Q00211 on all correspondence.
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- SN06087825-F 20210808/210806230117 (samdaily.us)
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