Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 20, 2021 SAM #7202
SOLICITATION NOTICE

R -- Document Shredding - TVAMC

Notice Date

8/18/2021 1:40:18 PM
 

Notice Type

Presolicitation
 

NAICS

561990 — All Other Support Services
 

Contracting Office

247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
 

ZIP Code

30904
 

Solicitation Number

36C24721Q1151
 

Response Due

8/23/2021 10:00:00 AM
 

Archive Date

09/07/2021
 

Point of Contact

Benford C Brundage, Benford Brundage, Phone: 334-727-0550 x5033
 

E-Mail Address

Benford.Brundage@va.gov
(Benford.Brundage@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

Vendor Questions/Concerns for: Document Shredding / 36C24721Q1151 / Tuscaloosa, AL VA Medical Center No information will be provided about the past or current contract. 1.  Because the verbiage of Subcontractors being prohibited in this solicitation can a NAID subcontractor be utilized instead of the Contractor? This portion of the Statement of work has been amended. Subcontracting is not prohibited.    2. Will the contractor require NAID Certification? See Statement of work, page 13 - NAID Certification: The Contractor shall provide prior to the award, a copy of the Contractor's NAID certification. NAID certification is required due to the nature of materials that will be destroyed. The certification signifies the company will adhere to security and ethics standards in the destruction of the information. 3.  Can the requirement for Alabama registration be removed due to it being restrictive to applicants? Clarification: the contract shall be a legally registered business. The company also shall be able to perform work in the state of Alabama.   4. Would it be technically acceptable to submit a high volume shredder as an alternate option to the shred services? No, but Destruction of documents MUST occur on site due to potential information risk. 5. Is it possible to get an amendment posted to sam.gov listing a breakdown of the sizes of the bins at the various locations so that bidders can provide accurate pricing? 6. Would you consider extending the offer date to go over answers from submitted questions? No, the bid closes on August 23, 2021. This gives vendors at least a full business day and the weekend to revise bids if necessary. 7. Is there a loading dock or area the truck needs to park to perform the shredding services? Yes 8. What is the historic volume, prior to COVID, of paper and media monthly and annually? This information is in the Statement of Work 9. Will June 19th be added to the holiday list of days observed and closed? Yes 10. Contractor shall be a legally registered business and able to perform the work in the State of Alabama. This statement is restrictive to other offerors that have the capability of performing on this contract. Can this be removed to all other interested parties to submit a proposal? See response to question # 3. 11. Will a schedule showing service every 2 weeks be acceptable? This will allow 26 services a year for the months that have 5 weeks. Services must be weekly. 12. Certification of calibration. Can you clarify this? Weight is based off of tips of the containers, is this acceptable for the weight? The truck scale must show proof of being properly calibrated if this is the way of measured pick-ups. These services are rendered by containers and will not utilize weight. 13. Consoles of that size only hold up to 70 lbs. of paper in them. Can this be acceptable? See SOW, page 11, Section B current consoles are 36x18x24. 14. Can this be removed, directive 6371 is the guidance on this and it eliminates NAID requirement? This will not be removed. 15. Can the service be provided in number of containers? Weight is given at end of month for who month? There are currently 230 containers. Services are rendered by number of containers and not weight. 16. Can a line item be added to the price schedule for purges with a NTE? No. 17. P. 10, 8.a.iv. For the Selma frequency can it be bi-weekly (every other week) rather than 2x/month? Bi-weekly is easier to schedule and results in more consistent service. Using the same reasoning, can the once per month service for the other clinics be every 4 weeks rather than monthly?  Yes to both 18. P. 10, 8.b.i. Is one additional container for storage media required at all five locations? If so, the CLIN count for UA, Hamilton, and Fayette clinics needs to be adjusted. We only need 1 at the main campus in Tuscaloosa to be located in the OIT department 19. P. 11, 8.b.v. Please clarify the purges   purges are as need by department and are processed for payment by the service requesting using their purchase card Is this just one purge per year? Will a purge also be needed at each of the clinics, and how often? Will purges be handled via contract modification, p-card payment, or should the pricing for these be incorporated into each CLIN? 20. P. 11, 8.c.iv. Please clarify what is meant by adjusted . Does this mean shifting containers to different locations or does it mean providing additional containers if needed? If the latter, will additions be handled via contract modification? Adjusted means if they need to be moved to other locations or removed because we have too many 21. P. 11, 8. e.i. Weight of documents is typically estimated while onsite, with a final weight tally provided on the monthly invoice will this process suffice for this requirement? yes 22. P. 12, 8.l.ii. This mentions classified medical documentation . A medical facility typically generates sensitive but unclassified material such as PHI and PII. Handling classified material normally takes a special security clearance and special shredding equipment that increase the price of onsite shredding. Please confirm that there will not be any classified material presented for destruction. The majority of information will be PHI and PII 23. Will past performance be considered during evaluation? Per the evaluation factors listed on page 40 of the solicitation the award will be made to technically acceptable vendor that offers most advantageous cost/price to the government. Past Performance is not a factor in technical acceptance. 24. Accessibility: For the Medical Center, how far apart are the buildings where service is needed? The majority of the buildings are conjoined. 25. Accessibility: Please confirm if there is a loading dock at the Medical Center. There is a specified area for parking 26. Accessibility: For all locations, will any bins be located above/below the ground floor? If so, are freight elevators available to move bins to/from ground level? There are elevators throughout the facility 27. Accessibility: Is there sufficient and appropriate parking for our truck at each location/building for the time it will take to retrieve and shred the material  yes
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/8ae71b16b64c415abd3fe0404850a213/view)
 

Place of Performance

Address: Tuscaloosa VA Medical Center & surrounding areas 3701 Loop Road East Tuscaloosa, AL 35404, Tuscaloosa, AL 35404, USA

Zip Code: 35404

Country: USA
 

Record

SN06101673-F 20210820/210818230121 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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