SOURCES SOUGHT
R -- Courier Services
- Notice Date
- 8/24/2021 9:12:10 AM
- Notice Type
- Sources Sought
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- 261-NETWORK CONTRACT OFFICE 21 (36C261) MATHER CA 95655 USA
- ZIP Code
- 95655
- Solicitation Number
- 36C26122Q0013
- Response Due
- 8/31/2021 3:00:00 PM
- Archive Date
- 09/15/2021
- Point of Contact
- Olivia Duarte, Contract Specialist, Phone: 559-228-5382
- E-Mail Address
-
olivia.duarte@va.gov
(olivia.duarte@va.gov)
- Awardee
- null
- Description
- THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See Internet Site https://www.sam.gov/portal/public/SAM/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM. The applicable North American Industry Classification System (NAICS) Code is 492210, Local Messengers and Local Delivery, size standard is 1,500 employees. NOTE: Please ensure that System For Award Management (SAM) indicates this NAICS code if you are interested in the requirement. Before responding please carefully read and consider the following: As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html Brief Description of Services The VA Palo Alto Health Care System (VAPAHCS) has a requirement for a commercial courier service to transport a variety of specialized and routine deliverables on a set schedule. Based on past experience with this route schedule, we believe a minimum of 3 separate drivers (A, B & C) will be needed to meet pickup times as shown. Schedule listed above is preferred, but with prior approval may be possible to change for better service. Estimated Times, On Time Performance is plus or minus 15 minutes of the Estimated Time Needed yearly Route Pick up and drop off times daily Each Driver A 10:00AM Modesto VA lab to Livermore VA lab 11:30AM 250 Driver A 10:30AM Stockton VA lab to Livermore VA lab 11:30AM 250 Driver B 12:00PM Sonora VA lab to Livermore VA lab 2:30PM 250 Driver B 1:00PM Modesto VA lab to Livermore VA lab 2:30PM 250 Driver C 1:30PM Stockton VA lab to Livermore VA lab 2:30PM 250 Location of the work: a. Livermore VA Health Care System: 4951 Arroyo Road, Livermore, CA 94550 b. Modesto VA Clinic Lab, 1225 Oakdale Road, Modesto, CA 95355 c. Stockton VA Clinic Lab, 7777 Freedom Road, French Camp, CA 95231 d. Sonora VA Clinic, 13663 Mono Way, Sonora, CA 95370 Period of Performance to start: 11/16/2021 11/15/2026 Deliverables: Diagnostic laboratory specimens, empty specimen coolers, Compensation and Pension claims files, minor supplies requiring courier service transport between facilities, Pharmacy medications and prescriptions. Items for transport are pre-packaged by VA staff. Performance Standards: Contractor pickup and delivery times will be within a 15-minute leeway time. Pick up / delivery times greater than 15 minutes require a phone call to the Laboratory contact with reason and within laboratory operating hours. Final traffic routes/patterns and times will be established prior to implementation, with mutual agreement. Customer service skills must be evident to VAPAHCS staff with no more than 3 complaints or referrals to the Laboratory Manager or the Compensation and Pension Medical Director per year. Contractor Qualification General: Offeror must possess a minimum of three (3) years experience, along with all necessary vehicles, equipment and personnel. When routes are established, the number of boxes and containers must be taken into consideration relative to the size of courier vehicle. Full containers must be segregated from empty containers to prevent mix up. Courier must provide cart or mechanism to transport multiple containers and boxes from each pick-up point to final delivery point. A means to return empty containers from the delivery points to the collecting facilities must be part of the daily pick up/delivery service. Contractor must have a backup for pick up and deliveries in the event the regular driver/vehicle breaks down, and un/scheduled time off. Contractor shall ensure all vehicles used are air conditioned, have heaters, and are clean and in proper operational condition. Vehicles must use temperature controls to maintain specimen area at 70 -72F. Couriers may not use their own personal vehicles to transport laboratory specimens. Requests for exception must be made to the Laboratory Manager. Containers, coolers, supplies cannot be taken to a drivers home. Vehicles must be marked with company logo. Vehicles must have a mechanism to keep specimen coolers upright and secure during transport (so specimens do not spill). Drivers must have a means to assure that empty and full specimen coolers are not mixed upon pickup, transport or delivery. Vehicles must have capability of GPS or transponder tracking and telephones to contact staff in the event of a late arrival. Contractor must have a means of measuring pickup and delivery times and establishing a quality control report on percent of times delivered within time frame, problems encountered, driver, delivered to etc. Copy of all State licenses/Operating permits shall be provided to the Contracting Officer (CO) or Contracting Officer Technical Representative (COTR) upon contract award. TSA Certification is preferred (homeland security). Contractor must be able to accommodate some special delivery requests for specimens or supplies or to adapt to additional routes when new clinic locations are built within the VA Palo Alto valley coverage area (see below or http://www.paloalto.va.gov) or deliveries to other VAs in close proximity during the duration of the contract. A mechanism for discounting rates for additional routes should be defined within the contract. Contract modifications will be made as required. Drivers: Couriers must be able to lift and handle multiple routine boxes and containers measuring up to 2 ft. by 3 ft., with other irregular sized special containers and files. Drivers may not use their personal cars for pickup and delivery of Laboratory specimens due to the potential for infectious disease transmission. Requests for exception to this must be made to the Laboratory Manager. Drivers may not store any coolers, shipping containers, supplies or documents being transferred in their personal cars, homes or non-work possession between transits. Customer service skills training of contractor staff must be performed, documented and evident to the VAPAHCS Laboratory staff. Complaints or issues will be submitted to the Assistant Chief of Ambulatory Care Service or the Laboratory Manager. Professional contract services are required which include courier uniforms, identification and identification on the delivery vehicle. The Contractor s employees shall wear identification tags that include the company s name/logo and employee name. All drivers must maintain a valid driver s license for the type of vehicle operated as required by the States of California. A record of each driver as to character, past driving history and physical capabilities of performing the duties as a courier must be maintained and made available to the COTR for inspection upon request. Smoking, drinking of alcohol or alcohol on the breath of drivers is prohibited when transporting Lab work. The contract manager, drivers, and alternates, must be able to read, write, speak, and understand English. The name of this person, and an alternate, or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the COTR. An updated listing will be provided as changes in personnel occur. Drivers and/or Company must be bonded for this service requirement. Capability Statement The Government requests that only firms seriously interested and truly capable should send their capability information to the Contract Specialist, Olivia Duarte by email at: olivia.duarte@va.gov no later than 3:00 PM Pacific Time, August 31, 2021: (a) Business Size (Large/Small) (b) Business Socio-Economic Status (SDVOSB, WOSB, 8(a), HUBZone, etc.) (c) SAM record (www.sam.gov) (d) VIP record (SDVOSB/VOSB firms only) (https://www.vip.vetbiz.gov/) (e) DUNS number (f) Ability and experience in managing similar projects. Include general information and technical background describing your firm's experience on contracts requiring similar efforts to meet the program objectives. (g) List of Projects (Government and Commercial) that are similar in scope and size. (h) Anticipated Teaming Arrangements (if any) (i) GSA Contract Number if applicable. (j) Copies of certificates/licenses as identified above under Contractor Qualifications Interested parties shall not submit more than 10 single-sided, type-written pages using 12-point font or larger. Published literature may be any number of pages. The Government will use this information when determining its business type decision. *Failure to provide the information requested above (items (a) (j)) will be considered non-responsive and will not be considered a viable source. DISCLAIMER This Sources Sought notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this request that is marked proprietary will be handled accordingly. The Government will not compensate an offeror for providing information in response to this sources sought. Furthermore, the Government reserves the right to cancel this requirement at its discretion. This is simply a sources sought notice.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/6596b35ab6c148c0aa1fc451a7083622/view)
- Place of Performance
- Address: VA Palo Alto Health Care System 3801 Miranda Ave., Palo Alto 94304, USA
- Zip Code: 94304
- Country: USA
- Zip Code: 94304
- Record
- SN06109756-F 20210826/210824230134 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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