SOURCES SOUGHT
65 -- Otoscope\Ophthalmoscope
- Notice Date
- 8/24/2021 12:32:25 PM
- Notice Type
- Sources Sought
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 257-NETWORK CONTRACT OFFICE 17 (36C257) ARLINGTON TX 76006 USA
- ZIP Code
- 76006
- Solicitation Number
- 36C25721Q1386
- Response Due
- 8/26/2021 6:00:00 AM
- Archive Date
- 08/31/2021
- Point of Contact
- Dr. Vinicky Ann Ervin Ph.D., Contract Specialist, Phone: Please title email Subject Line as follows:, Fax: 36C25721Q1386 Scopes
- E-Mail Address
-
vinicky.ervin@va.gov
(vinicky.ervin@va.gov)
- Awardee
- null
- Description
- Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain scopes. This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain brand name or equal scopes and San Antonio, TX. Refer to the General Requirements section below for the requested product description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: Brand name or equal scopes are needed for the San Antonio, TX in accordance with the following requirements: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 15.00 EA $00.00 $00.00 JSN# M4050 - HEIGHT MEASURING DEVICE, PRECISION HEIGHT GUAGE F/SCALE LOCAL STOCK NUMBER: 845010W 0002 11.00 EA $00.00 $00.00 JSN# M4100 - SPYGMOMANOMETER, ANEROID, WALL MOUNTED WALL ANEROID W/ 8"" TUBING LOCAL STOCK NUMBER: 7670-02 0003 107.00 EA $00.00 $00.00 JSN: M4100A - SPYGMOMANOMETER, ANEROID, WALL MOUNTED W/8"" TUBING, RAIL MOUNTED LOCAL STOCK NUMBER: 7670-02 0004 107.00 EA $00.00 $00.00 M4100a - SPHYGMOMANOMETER, ANEROID, RAIL MOUNTED RAIL MOUNT KIT, 767 WALL LOCAL STOCK NUMBER: 7670-09 0005 10.00 EA $00.00 $00.00 JSN# M4200 - OTOSCOPE/OPHTHALMOSCOPE, WALL MOUNTED WALL TRANSFORMER W/ SPECULA DISPENSER LOCAL STOCK NUMBER: 77510 0006 10.00 EA $00.00 $00.00 JSN#: M4200 - OTOSCOPE/OPHTHALMOSCOPE, WALL MOUNTED DISPENSER, SM EAR SPEC_CONNEX IWS, FULL LOCAL STOCK NUMBER: 52400-PF 0007 10.00 EA $00.00 $00.00 JSN#: M4200 - OTOSCOPE/OPHTHALMOSCOPE, WALL MOUNTED, DIAGNOSTIC BOARD ONLY, NO INSTRUMENTS, 30"" (W) X 12"" (H) LOCAL STOCK NUMBER: 77790-3 0008 106.00 EA $00.00 $00.00 OTOSCOPE / OPHTHALMOSCOPE, RAIL MOUNTED WALL TRANSFORMER W/SPECULA DISPENSER LOCAL STOCK NUMBER: 77510 0009 106.00 EA $00.00 $00.00 JSN#: M4200A - OTOSCOPE/OPHTHALMOSCOPE, RAIL MOUNTED DISPENSER, SM EAR SPEC_CONNEX IWS, FULL LOCAL STOCK NUMBER: 52400-PF 0010 2.00 EA $00.00 $00.00 JSN#: M4205 - OTO/OPHTHALMOSCOPE SET, 3.5V HALOGEN OPHTHALMOSCOPE/MACROVIEW OTOSCOPE SET LOCAL STOCK NUMBER: 97151-M 0011 116.00 EA $00.00 $00.00 3.5V STANDARD OPTHALMOSCOPE HEAD (HEAD ONLY) LOCAL STOCK NUMBER: 11710 0012 116.00 EA $00.00 $00.00 3.5V STANDARD OTOSCOPE HEAD W/ SPECULA (HEAD ONLY) LOCAL STOCK NUMBER: 25020 0013 1.00 EA N/C $0.00 DOCK TO DOCK FREIGHT GRAND TOTAL $00.00 South Texas Veterans Health Care System (San Antonio, TX) SA Northwest Health Care Center Outpatient Clinic 9939 State Hwy 151 San Antonio, TX 78251 SA Northwest Health Care Center Outpatient Clinic Initial Outfitting, Transition & Activation Project Equipment Package General Conditions and Statement of Work Package #043 South Texas Veterans Health Care System (San Antonio, TX) SA Northwest Health Care Center Outpatient Clinic 9939 State Hwy 151 San Antonio, TX 78251 General Conditions and Statement of Work Med Equip Page 2 of 3 Introduction The VA SA Northwest Health Care Center Outpatient Clinic (NWHCC) has a requirement to purchase Med Equip with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a basis of design brand or equal requirement. See FAR Clause 52.211-6 Basis of Design Brand or Equal (AUG 1999) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the NWHCC. Item(s) are to be delivered to the location specified in section 2.4.1. Table 1 Package Items Summary Item Number Item Description Quantity M4050 Height Measuring Device, Precision 15 M4100 Sphygmomanometer, Aneroid, Wall Mounted 11 M4100A Sphygmomanometer, Aneroid, Rail Mounted 107 M4200 Otoscope/Ophthalmoscope, Wall Mounted 10 M4200A Otoscope/Ophthalmoscope, Rail Mounted 106 M4205 Oto/Ophthalmoscope Set 2 General Conditions Site Address The address of the VA SA Northwest Health Care Center Outpatient Clinic is listed below. Additional information on delivery is located in section 2.4. SA Northwest Health Care Center Outpatient Clinic Initial Outfitting, Transition and Activation Project 9939 State Hwy 151 San Antonio, TX 78251 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Table 2 Anticipated Building Outfitting Schedule Building Name Building # & Letter Acronym Est. Delivery Start Date Est. Delivery End Date VA SA Northwest Health Care Center Outpatient Clinic N/A NWHCC 2021-07-01 2021-10-01 Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Ronnie Barber (primary), 210617530019264 or Joseph Catrucco (secondary), 210617530015306 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. VA SA Northwest Health Care Center Outpatient Clinic (Direct Delivery to address detailed in paragraph 2.1.1) Warehouse NWHCC/GoE Warehouse 9710 Ball Street, Suite #112 San Antonio, TX 78217 Delivery shall be freight on board (FOB) Destination. The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor. The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays. Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product. Use of Warehouse If the vendor requires the use of the Government s activation contractor s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery. The vendor shall communicate through the VA POC any required coordination requirements. Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials. Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. Assembly and Installation [ is is not required] The vendor is required to manage and coordinate installation at the VA NWHCC with the VA POC. On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays. The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor. The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and VA NWHCC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. Training [ is is not required] The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide a electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date. Standard Warranty The products shall be covered by vendor s standard warranty terms and provisions, provided, however that the warranty coverage shall be no less than the following: The Vendor shall provide a warranty certificate/form stating the warranty period, terms, and information required to initiate the warranty. The warranty period set forth therein shall run for one year following the first day of use at NWHCC; The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor; The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph. Use of Premises If during the performance of this contract, work will be carried out on VA NWHCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VA NWHCC operations and the operations of other contractors on the premises. The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities. The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). General Conditions and Statement of Work Package 043: Med Equip Page 6 of 6 STVHCS Consolidated Lease Project M4050 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 15 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Height Measuring Device, Precision Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | 845010W Height Gauge (Wall Mounted) | 845010W Width: 4 in. Depth: 4 in. Height: 52 in. Salient Characteristics: Main Image: Wall mounted Stadiometer/Height gauge. Measures in inches and centimeters. Include wall mount hardware and bracket General Conditions and Statement of Work Package 043: Med Equip Page 7 of 7 STVHCS Consolidated Lease Project M4100 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 11 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Sphygmomanometer, Aneroid, Wall Mounted Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | 767 Wall Gauge Only w/ 8ft Tubing | 7670-02 Width: 6.25 in. Depth: 4 in. Height: 6.25 in. Salient Characteristics: Main Image: Wall mount aneroid sphygmomanometer with 8ft Tubing. Certified accuracy to +/- 3mmHg, latex- and Mercury-free and lifetime calibration warranty reduces cost of ownership. 1- Adult cuff included. Include wall mount hardware and bracket General Conditions and Statement of Work Package 043: Med Equip Page 8 of 8 STVHCS Consolidated Lease Project M4100A 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 107 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Sphygmomanometer, Aneroid, Rail Mounted Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | 767 Wall Gauge Only w/ 8ft Tubing | 7670-02 Width: 6.25 in. Depth: 4 in. Height: 6.25 in. Salient Characteristics: Main Image: Rail mount aneroid sphygmomanometer with 8ft Tubing. Certified accuracy to +/- 3mmHg, latex- and Mercury-free and lifetime calibration warranty reduces cost of ownership. Include mounting hardware for mount to rails General Conditions and Statement of Work Package 043: Med Equip Page 9 of 9 STVHCS Consolidated Lease Project M4200 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 10 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Otoscope/Ophthalmoscope, Wall Mounted Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | Green Series 777 [77510] (with Specula Dispenser) | 77510 / 52400-PF Width: 9.25 in. Depth: 5 in. Height: 8.25 in. Salient Characteristics: Main Image: Oto/Ophtalmoscope wall mount set. Features: Handles automatically turn on/off, 12 feet cord length, Includes 52400-PF Kleenspec specula dispenser, ophthalmoscope/otoscope Instrument heads must be included. Include wall mount hardware and bracket. General Conditions and Statement of Work Package 043: Med Equip Page 10 of 11 STVHCS Consolidated Lease Project M4200A 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 106 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Otoscope/Ophthalmoscope, Rail Mounted Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | Green Series 777 [77510] (with Specula Dispenser) | 77510 / 52400-PF Width: 9.25 in. Depth: 5 in. Height: 8.25 in. Salient Characteristics: Main Image: Oto/Ophtalmoscope rail mounted set. Features: Handles automatically turn on/off, 12 feet cord length, Includes 52400-PF Kleenspec specula dispenser. ophthalmoscope/otoscope Instrument heads must be included. Include mounting hardware for mount to rails STVHCS Consolidated Lease Project M4205 9939 State Hwy 151 San Antonio, TX 78251 _ Project: STVHCS Consolidated Lease Project Issue Date: August 2021 _ Total Quantity: 2 Finish Sample Required if Checked Manufacturer Certified Installation Required if Checked _ BMET Training Required if Checked End User Training Required if Checked _ Item Name: Oto/Ophthalmoscope Set Basis of Design Brand or Equal: Hillrom - Welch Allyn, Inc. | 97151-M | 97151-M Width: 7.25 in. Depth: 3.5 in. Height: 8 in. Salient Characteristics: Main Image: Oto/Ophthalmoscope set with universal charger with two 3.5v rechargeable, 60-minute power handles with Nickel-Cadmium batteries. To include otoscope heads with wide-angle viewing lens. Sealed system for pneumatic otoscopy. 52.211-6 Brand Name or Equal. As prescribed in 11.107(a), insert the following provision: Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of clause) VAAR 852.212-72 Gray Market Items: a) Gray market items are Original Equipment Manufacturers' (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) FAR 52.212-2 Evaluation-Commercial Items: A copy of the authorized distributor letter from the contractor to verify that you are an authorized distributor of the products/services SHALL BE SUBMITTED WITH THE QUOTE AND IS MANDATORY.
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- Place of Performance
- Address: SA Northwest Health Care Center Outpatient Clinic 9939 State Hwy 151, San Antonio, TX 78251, USA
- Zip Code: 78251
- Country: USA
- Zip Code: 78251
- Record
- SN06109799-F 20210826/210824230135 (samdaily.us)
- Source
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