Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF SEPTEMBER 01, 2021 SAM #7214
SOURCES SOUGHT

B -- SPS Water Testing VA Northern Indiana Health Care System (NIHCS) Marion and Ft. Wayne Campuses

Notice Date

8/30/2021 1:47:22 PM
 

Notice Type

Sources Sought
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
 

ZIP Code

45428
 

Solicitation Number

36C25022Q0007
 

Response Due

9/10/2021 12:00:00 PM
 

Archive Date

11/09/2021
 

Point of Contact

Jeff Martin, Contract Specialist
 

E-Mail Address

jeffrey.martin8@va.gov
(jeffrey.martin8@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified businesses with special interest in seeking: VA certified Service Disabled Veteran owned Small Business (SDVOSB), VA certified Veteran Owned Small Business (VOSB) and Small Business (SB) concerns. No solicitation is being issued at this time. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. The Department of Veteran Affairs, Northern Indiana Health Care System (NIHCS) has a requirement for Water Testing and Reagents for the sterile processing system (SPS) at the Fort Wayne and Marion Indiana campuses. The appropriate NAICS Code 541380, Testing Laboratories, Size Standard $16.5 Million Responses: Please submit your response in accordance with the following instructions: Responses shall be no more than10pages in length. Responses are due by 9/10/2021 at 15:00 PM EST. Responses shall be submitted via email. Emails cannot exceed 10mb  Subject line of the Email shall include this Sources Sought Notice Number Firm Name NIHCS Water Testing and Reagents for the SPS Services. If your response contains proprietary information you will place Proprietary Information in front of the Sources Sought Notice Number. No marketing materials are allowed as part of this Sources Sought Notice.  The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the10-page limitation. Contractors Federal Supply Schedule Contract that carries the desired services If you do not have a Federal Supply Schedule contract, you shall state open market Provide the Schedule Provide expiration date of your Contract Provide your GSA/FSS/SAC Contract Number Provide the SIN for water testing and reagents for SPS services If any of the items are not on your GSA/FSS contract you will mark which items are open market. Contractor Point of Contact to include: Name Title Phone Email Company Information to include: Name Address DUNs Number Tax ID Number Business Size Provide information as to what water testing services are provided by your company. Provide how your company invoices for services in the commercial marketplace. Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer.  SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS.  There is no cost to use SAM. FOR SDVOSB/VOSB ONLY:  Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA s Vendor Information Pages (VIP) database, which is available at: https://access.va.gov/accessva/?cspSelectFor=vemsPlease include a copy of your VetBiz certification with your response. Contractor shall include 3 past contracts for the same or similar services.  Contractor shall include at minimum: Name of Company Company POC Company POC phone Company POC email Dollar amount of contract Contract number Period of Performance Description of services provided Contractor shall include any relevant comments about the attachments, if applicable. Contractor shall provide a public price list/contract price list for the services described herein. Contractor shall provide a detailed response to include your firm s ability, capability, and responsibility to deliver the services presented in this Sources Sought Notice. Contractor shall provide if they plan to sub-contract all or part of the work, and to what firm to include the subs duns number and business size. Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government. STATEMENT OF WORK SPS Water Testing Services Part I. Description of Services: Contractor shall provide all labor, materials and equipment for the services, water testing and reagents for the sterile processing system at the VA Northern Indiana Health Care System Marion and Fort Wayne Campuses. The contractor will provide on-site services to conduct testing of the Sterile Processing Service (SPS) water system based off the SPS Water Testing Standard Operating Procedure (SOP) (Attachment A). Part II Work Requirements Water Treatment Testing Qualifications: The contractor shall have been in business at least five years providing water treatment testing of water distribution systems similar in design at a medical center. Provide a list of at least five references similar to Department of Veterans Affairs who have utilized the services for water treatment in the last three years. One water treatment specialist who has a bachelor s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five years successful experience with water treatment programs and shall furnish references from at least three customers who utilize water treatment programs. The contractor must operate (or continuously maintain a contract with) a state of Indiana certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory. On-Site Services: Provide complete written instructions, supplemented by oral instructions and demonstrations, to SPS personnel for their performance of routine water tests. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing and methods to suit the SPS operating parameters and water treatment performance requirements. Provide one training session within one week of the start of the contract. Provide one training session annually after the new contract has been awarded. The vendor will provide a handheld resistivity meter as well as pH hardness colormetric dipsticks to the VA. The vendor shall calibrate the resistivity meter on a monthly basis during their testing visit and provide a calibration certification with this visit as part of the report. The vendor shall provide a detailed operations manual and training to the VA staff for procedures related to VA required testing noted below: pH Colorimetric Dipsticks AER (Medivators) Weekly Colorimetric Dipsticks Ultrasonic Cleaner Weekly Colorimetric dipsticks Automated Washer Weekly Water hardness Colorimetric dipsticks AER (Medivators) Weekly Colorimetric dipsticks Ultrasonic Cleaner Weekly Colorimetric dipsticks AER (Medivators) Weekly Color and turbidity Visual inspection Reprocessing area, storage tanks (if used), immediately downstream of water treatment process Daily Temperature Water temperature by thermometer or temperature probe Reprocessing area Washer disinfector: Temperature of hot and cold water sources Target temperature for cold-water rinse stage, enzyme rinse stage (if applicable), wash stage, and thermal rinse stage (to be confirmed by visual check of the instrument readout) Ultrasonic cleaner: Target temperature for enzyme cleaner Manual soak: Target temperature for detergent and all solutions used Daily Filters Pressure across membrane (to check for pressure increases to a critical level and abrupt pressure decreases Reprocessing area, on equipment that has internal filters (e.g., AERs or POU water treatment equipment) Daily Perform the following tests monthly, provide complete written reports with all test results, recommendations for corrections if necessary and review reports with COR: Characteristic Type of testing Sample site Frequency of testing Bacteria Heterotrophic plate count Reprocessing area, storage tanks (if used), immediately downstream of water treatment process Monthly Endotoxins LAL test Reprocessing area, storage tanks (if used), immediately downstream of water treatment process On installation, modification, or repair of the Critical Water treatment system or when persistent increased microbial levels are detected by heterotrophic plate count, ATP,or TOC Total organic carbon TOC test Reprocessing area Monthly or quarterly pH pH meter Reprocessing area (sinks) Monthly Colorimetric Dipsticks Reprocessing area (sinks) Monthly Water hardness Determination of ppm CaCO3 All main water feedlines into the facility Annually Colorimetric dipsticks Reprocessing area (sinks) Annually Ionic contaminants Specific tests for chloride, iron, copper, manganese All main water feedlines into the facility Annually The vendor will provide a report to the COR within 5 business days of conducting the tests. The report will notate at a minimum the date of the test, testing parameters, and testing results as well as highlight if the results passed or failed by highlighting the results with a green for pass and red for fail. See Attachment B for testing report example. Type of Water Utility Water Critical Water Water Use Flushing/Washing/Rinsing Final Rinse/Steam Specifications: Units Hardness mg/L < 150 < 1 TOC mg/ml < 1 Conductivity (mg/L = ppm) S/cm < 500 < 10 pH 6 9 5 7 Chlorides mg/L < 250 < 1 Bacteria cfu/mL n/a <10 < 10 Endotoxin EU/mL n/a <20 < 10 Any deficiencies or problems noted with VA test results or with the water treatment specialist s test results are to be reported immediately to the COR. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved. A laboratory certified by the State of Indiana shall perform laboratory work. A written report of each analysis and inspection shall be submitted upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the SPS Chief and to the COR. All on site work is to be coordinated with the COR & SPS at least seven (7) days prior to performance of services. Part III Supporting information: All work to be performed during the normal business hours of 7:00a 4:30p, Monday through Friday, excluding National Holidays. excluding federal holidays. Federal holidays are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas, and any other day specifically declared by the President of the United States to be a national holiday. Security: The C&A requirements do not apply, and a Security Accreditation Package is not required. Place of Performance: VA Northern Indiana Health Care System 1700 E 38th St. Marion, Indiana 46953 2121 Lake Ave. Fort Wayne, Indiana 46805 Submittals are required for all Products and Services: Provide three hard copies of all specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, MSDS sheets. Attachment A: VA Northern Indiana HealthCare System (610) Standard Operating Procedure (SOP) for Utility and Critical Water Quality Testing Version: Initial SPS SOP for Sterile Processing Service Status: Final Owner: SPS Approver: Steve Askew Document Number: VHA-V11-610-SPS-SOP-SPS-00001 Print Date: 07/17/2020 Rescission Date: 07/16/2021 Approval Date: 07/17/2020 Page: 1 of 2 RME Category per Risk Assessment: Semi-Critical Frequency to Review SOP: 1 Year Page 1 of 2
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/46a03009aa1d4fc8b65d8e2ae1b21515/view)
 

Place of Performance

Address: VA Northern Indiana Health Care System 1700 E 38th St., Marion, IN 46953, USA

Zip Code: 46953

Country: USA
 

Record

SN06116642-F 20210901/210831201831 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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