SOURCES SOUGHT
H -- Boiler Plant Inspections
- Notice Date
- 9/16/2021 10:50:31 AM
- Notice Type
- Sources Sought
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0008
- Response Due
- 9/24/2021 10:00:00 AM
- Archive Date
- 10/01/2021
- Point of Contact
- Phillip G Duba, Contracting Specialist, Phone: (304) 263-0811
- E-Mail Address
-
Phillip.Duba@va.gov
(Phillip.Duba@va.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Awardee
- null
- Description
- The Hershel Woody Williams VA Medical Center is conducting this Sources Sought to identify contractors who possess capabilities to provide the services described in the Statement of Work below. As permitted by the FAR Part 10, this is a market research tool being utilized for the informational and planning purposes. Your responses will assist the Government in the development of its acquisition strategy. Response is strictly voluntary it is not mandatory to submit a response to this notice to participate in formal RFQ process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitation posted as a result of this sources sought notice. Respondents will not be notified of the results of the evaluation. We appreciate your interest and thank you in advance for responding to the sources sought. This service will be implemented using the North American Industry Classification System (NAICS) Code 238220. If a small business is interested in this procurement, they must provide at least 51 percent of the services rendered. NOTES All Capability Statements/Responses to this Sources Sought Notice shall be submitted via email only to Phillip.Duba@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted. Responses to this Sources Sought Notice must be received no later than September 24, 2021 at 1:00 p.m. (Eastern Standard Time). This Sources Sought Notice may or may not assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought Notice. DISCLAIMER This RFI is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. Hershel Woody Williams VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704 STATEMENT OF WORK A.1 INTRODUCTION The Hershel Woody Williams VAMC (VAMC) located at 1540 Spring Valley Drive, Huntington WV, 25704 has a requirement to have all four of our boilers inspected annually, internally and externally for a total of 8 boiler inspections. A.2 BACKGROUND In accordance with VHA Directive 1810, we are required to have each boiler inspected annually. To comply with this directive, we contract with a Boiler Inspection Company to conduct these required inspections. The (VAMC) has a central high-pressure boiler plant to provide steam for heating and air conditioning, domestic hot water, two kitchens, medical tools/equipment sterilization and laundry. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of the VAMC Maintenance Management Team. Boilers and Feedwater Deaerators are pressurized devices containing steam and hot water. They can fail catastrophically causing injuries, death, and massive property damage. Regular inspections by experts are an essential part of a program to address these concerns. Qualified Professional Inspectors as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam boilers and internal inspections on feedwater deaerators and other pressure vessels. Non-destructive testing of feedwater deaerator pressure vessels shall also be performed by certified non-destructive testing technicians. A.3 SCOPE OF WORK Vendor will provide all parts, labor, equipment, tools and supervision to conduct the Boiler and deaerator tank Inspections as outlined in the Statement of Work below. B.1 Equipment to be covered under contract. All boilers are located in Building 3 on VAMC campus. Boiler #1 Boiler #2 Boiler #3 Boiler #4 Manufacturer Johnston Kewanee Kewanee Cleaver Brooks Year Built 1989 1998 1998 2008 Manufacturer Rating 16,6000 PPH 13,990 PPH 11,991 PPH 12,075 PPH HP 400 350 300 350 B.2 Tasks to be accomplished: Vendor to provide all parts, labor, material, equipment, and supervision to conduct Yearly Boiler Inspections on the Medical Center's 4 Boilers. Vendor must submit a quote that lists the cost for the Base Year and each Option Year. The Inspection on each Boiler listed will be conducted during the months of June or August as indicated below during the Base Year and each Option Year. Dates of coverage are also listed below: Base Year: November 14, 2021 thru November 13, 2022 (Service: Internal on Boiler 1 & 3 External on Boiler 2 & 4 June 2022) (Service: Internal on boiler 2 & 4 External on Boiler 1 & 3 August 2022) (Service: Conduct Deaerator Evaluation/Inspection June 2022) Option Year 1: November 14, 2022 thru November 13, 2023 (Service: Internal on Boiler 1 & 3 External on Boiler 2 & 4 June 2023) (Service: Internal on boiler 2 & 4 External on Boiler 1 & 3 August 2023) (Service: Conduct Deaerator Evaluation/Inspection June 2023) Option Year 2: November 14, 2023 thru November 13, 2024 (Service: Internal on Boiler 1 & 3 External on Boiler 2 & 4 June 2024) (Service: Internal on boiler 2 & 4 External on Boiler 1 & 3 August 2024) (Service: Conduct Deaerator Evaluation/Inspection June 2024) Option Year 3: November 14, 2024 thru November 13, 2025 (Service: Internal on Boiler 1 & 3 External on Boiler 2 & 4 June 2025) (Service: Internal on boiler 2 & 4 External on Boiler 1 & 3 August 2025) (Service: Conduct Deaerator Evaluation/Inspection June 2025) Option Year 4: November 14, 2025 thru November 13, 2026 (Service: Internal on Boiler 1 & 3 External on Boiler 2 & 4 June 2026) (Service: Internal on boiler 2 & 4 External on Boiler 1 & 3 August 2026) (Service: Conduct Deaerator Evaluation/Inspection June 2026) All boilers will be inspected to and be measured for compliance with VHA Directive 1810, VA Testing manual 5th edition, ASME Boiler and Pressure Vessel Code, National Board of Boiler and Pressure vessel Inspections and any applicable code required by the State of West Virginia. Qualified Professional Inspector is defined as any one or combination of: A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB). A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state. A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee. A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance. Qualifications for Non-Destructive-Testing Technicians: The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT). Boilers scheduled for internal inspection will be prepared for the inspection by VAMC prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials, waterside and fireside; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection. The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, In-service Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all VAMC requirements as listed in this document. Summary of the minimum inspection requirements for boilers: Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. Inspect foundations for signs of stress such as cracking or movement. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits. Examine all stays and stayed plates. Inspect gas side baffles. Inspect internal drum surfaces and steam separating internals. Inspect soot blowers and verify proper alignment. Inspect tubes, tube ends and tube alignment. Check for sagging tubes. Verify that all nozzles of internal piping such as feedwater admission and bottom blow off collection are clear with no obstructions. Inspect seating surfaces of manways and handholes. Check that boiler structure is plumb and level with no excessive deformations. Check for missing items such as bolts and nuts. Examine all valve and pipe connections to the pressure vessel. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor. Verify proper alignment of burner assembly. Inspect furnace for evidence of flame impingement. Test operation of water level gage glass. Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA). After reinstallation, test operation to the extent possible. Test low water cutouts on hot boilers by lowering water level gradually. Verify that steam pressure gage is properly calibrated. Test operation of high steam pressure cutouts on hot boilers by raising steam pressure. Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves ( accumulation test ). Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions. Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions. Inspect valves on boiler feedwater, blowdown, drain and steam systems. Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions. Summary of the minimum inspection requirements for Feedwater Deaerators: Review the Feedwater Deaerator history including: operating conditions; date of last inspection; current inspection certificate; ASME stamping; National Board registration number; materials of construction; extent of post weld heat treatment; history of repairs and modifications. Assess the external parts of the Feedwater Deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes. Inspect for evidence of leakage. Note Feedwater Deaerator pressure gage and thermometer readings and verify gage and thermometer accuracy. Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s) in-situ. Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases. Inspect support structures for proper integrity and allowance for thermal expansion. 8) Internal inspections: Interior cleaning and visual inspection. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking. Inspect spray nozzles and trays. Inspection and wet magnetic particle testing of welds of pressure vessel interior (6-year intervals unless otherwise recommended because of welding repairs). Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total) . Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water. e. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness. Provide complete written report fully describing all inspections and tests performed with findings and recommendations along with internal pictures copied to a disk. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner. Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair. Include test data and calculations. Show locations and extent of all non-destructive testing by sketches. Furnish report within one week of each facility inspection in Microsoft Word format by email to the COTR and to the VA Headquarters office designated in the attachment. All safety-related deficiencies shall be immediately reported to the COTR during the inspection visit. Provide recommendations on need for re-inspections after correction of deficiencies. Cost of re-inspections shall be an extra cost negotiated with the VA Contracting Officer. C.1 Place of Performance The VAMC located at 1540 Spring Valley Drive, Huntington WV 25704 C.2 Repairs will be coordinated with the VAMC Maintenance & Operations Supervisor. C.3 Special Considerations C.3.1 Contractor Furnished Materials All labor, materials, equipment to perform the job. When furnish , provide , install , or similar term is used it shall mean a complete installation, ready for use. The vendor shall supply all parts, equipment, material and labor to conduct all work listed. The work will include all items as described in the Scope of Work listed above. C.3.2 Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. C.3.3 Qualifications of Key Personnel Contractor s employees should be knowledgeable of standards associated with this type work. C.3.4 Supervision/Communications. At all times during the performance, the Contractor s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor s Competent Person that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. C.3.5 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor s employees shall return all I.D. badges to designated personnel at time designated in the task order. C.3.6 The Contracting Officer s Representative (COR) is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. C.3.7 The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location. C.3.8 Drawings General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings are deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order. C.3.9 Verification of Dimensions The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen. C.3.10 Smoking Policy. The VAMC has a no smoking/vaping policy while on medical center property. C.3.11 Parking/Traffic Regulations. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA g
- Web Link
-
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- Place of Performance
- Address: Hershel ""Woody"" Williams VA Medical Center 1540 Spring Valley Drive, Huntington, WV 25704, USA
- Zip Code: 25704
- Country: USA
- Zip Code: 25704
- Record
- SN06136115-F 20210918/210916230125 (samdaily.us)
- Source
-
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