SOURCES SOUGHT
C -- Alexandria LA High Voltage Electrical Engineer
- Notice Date
- 9/23/2021 6:41:29 AM
- Notice Type
- Sources Sought
- NAICS
- 541330
— Engineering Services
- Contracting Office
- 256-NETWORK CONTRACT OFFICE 16 (36C256) RIDGELAND MS 39157 USA
- ZIP Code
- 39157
- Solicitation Number
- 36C25621Q1888
- Response Due
- 9/30/2021 8:00:00 AM
- Archive Date
- 10/07/2021
- Point of Contact
- Andrew Misfeldt, Contract Specialist, Phone: (479) 443-4301 ext 66194
- E-Mail Address
-
andrew.misfeldt@va.gov
(andrew.misfeldt@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for quote (RFQ) and it does not obligate the Government to award a contract. Request for a solicitation will not receive a response. The purpose of this sources sought announcement is for market research to make the appropriate acquisition decisions and to gain knowledge of potential qualified sources and their Small Business Administration (SBA) size classifications in relation to North American Industry Classification System (NAICS) 541330. The Department of Veterans Affairs, NCO 16 is seeking a source to provide a High Voltage Electrical Engineer as outlined in the draft Statement of Work. All interested parties who can perform these Services shall provide a written response to this notice to include the following: Company name Address Point of Contact Phone Number DUNS Number Cage Code Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. DRAFT STATEMENT OF WORK The Contractor will assign a High Voltage Electrical Engineer who will coordinate all services to be performed for the facility and will be responsible for the management of carrying out the duties of this contract. The Contractor will provide services to include design and construction support for the back up generators and electrical engineering assistance for connecting any rental or mobile generators delivered. Task Area 1: DESIGN PHASE SERVICES The contractor shall provide design phase support services that include: (3.9) Design Reviews: (3.9.1) Perform design development reviews as required by the Government to verify that the projects are designed in accordance with the approved scope of work, applicable codes, and within the project budget. When requested, participate in the Project reviews of the Project Directives (for establishing construction requirements) and provide professional, and administrative, services to support government during these Project Directive activities. Furnish the COR with print-outs of the comments pertaining to all reviews as made by the various parties. At a minimum the following services are required: (3.9.1.1) Minor Renovation & Alterations (R&A) (less than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission. (3.9.1.2) Major R&A (more than $500,000): Review concepts/tentative, intermediates, pre-finals, and final drawings - at least one detailed technical review and one constructability review per submission. (3.9.1.3) New Construction Projects: Review completed concept/design intent drawings at approximately the 35% point. Review intermediate drawings at approximately the 70% point. Review pre-final drawings at the 95% point. Review final working drawings at the 100% point. Perform a minimum of one detailed technical review and one constructability review per submission. (3.9.1.4) Pre-printing Reviews: The final working drawings for each type project shall be reviewed by the CM for completeness and accuracy before printing is accomplished by the Government. (3.9.1.5) Complexity/Extent of Reviews: All submissions must be prepared accurately, correctly, and with professional grade quality. Submissions containing errors in calculations, grammatical errors, mistakes in formats or other qualitative deficiencies are unacceptable. (3.9.1.6) Comments: Provide comments to the COR in writing, relative to all reviews for each design project. (3.9.1.7) Additional Reviews: The Government reserves the right to require additional reviews. (3.9.2) Provide input to the A-Es on constructability, review A-E schedules and budgets, and submit comments to the COR regarding feasibility. (3.9.3) Advise the COR and A-Es on the availability of long-lead time items. (3.10.1) Verify that the completed designs comply with government standards and with the scopes of work identified for the projects. Notify the COR of any conflicts in the designs which cannot be resolved with the A-Es. (3.10.2) Expeditiously analyze any shop and working drawings, and advise the A-Es on availability of labor and materials. (3.10.3) Collect comments from all reviewing parties and consolidate into summaries (this will generally be limited to CM, and occupant agencies). Transmit summaries together with all comments to the COR. Include recommendations regarding approvals of design phase submissions. (3.10.4) Provide timely advice to the A-Es on cost reducing alternatives which can be employed without impairing the overall quality level of the projects and participate in all Value Engineering workshops. (3.10.5) Advise the A-Es of any defects, conflicts, ambiguities, discrepancies, or lack of clarity in contract documents, including the use of proprietary materials or processes. (3.10.6) Ensure that all construction work, including all anticipated general condition items and alternate bid quantities are incorporated in the construction contracts. Advise the A-Es of any omitted portions of the drawings and specifications, which must include current Federal contract performance language, standards, and clauses. (3.11) Cost Estimates: (3.11.1) Advise A-Es whenever cost estimates are due and advise the COR if any A-Es fail to submit any of the required cost estimates on time. (3.11.2) Review all AE cost estimates to ensure that they are accurate and that the projects can be completed within the funds available. (3.12) Cost Control and Reporting: (3.12.1) Monitor the status of the budgets for the entire projects including redesign, design, construction, CM costs, and any other project-associated costs. (3.12.2) Update all budgeted cost categories as necessary to maintain an accurate cost picture for the projects. (3.12.3) Provide monthly reports to the COR comparing the project budgets with current obligations, disbursements, and cost projections for completing the projects. (3.12.4) Advise the COR immediately whenever a cost category estimate is tending to exceed the funds budgeted. (3.13) Schedules: (3.13.1) Within 15 calendar days after the issuance of a basic Work Order for each project, submit to the COR a system for effectively planning and reporting on the status of each project to ensure completion within the approved schedules. The system shall include computer generated reports and master Critical Path Method (CPM) milestones appropriate for the projects as mutually determined by the CM and the COR. (3.13.2) The initial design schedules, to include all A-E activities, will be prepared by the A-Es and incorporated into the master schedules by the CM, subject to the approval of the A-E schedules by the COR. The CM shall submit recommendations for acceptance or rejection of A-Es schedules to the COR. (3.13.3) The master schedule shall identify activities, scheduling, and show relationships between activities such as ""develop concepts, approve concepts, issue invitation for bids,"" and similar milestone activities, ""construction"" can be a single activity. (3.13.4) Work with the parties involved to update the master schedules monthly (or as required) and submit approved revisions to the COR not later than the 7th calendar day of each month. As necessary, notify the COR and insert explanations to clarify changes from the original scheduling of activities to ensure that all parties have complete understandings of all activities to be accomplished. (3.13.5) Provide weekly reports to the COR on the status of design. Reports should not exceed one page. (3.14) Documentation and Meetings: (3.14.1) Schedule and participate in periodic meetings with the A-Es, other firms, and individuals involved with the projects for the purpose of discussing procedures, progress, problems, scheduling, and other pertinent matters. (3.14.2) The CM shall document the results of all reviews. The CM will also take minutes of all meetings and provide copies of written reports to the COR and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc. (3.15) Problems: (3.15.1) Advise the COR immediately of any problems which are outside the responsibilities of the CM as specified in this contract and individual Work Orders. Suggest resolutions for such problems, upon request by the COR, and CO as necessary/appropriate. (3.15.2) Advise the COR of any disagreements with A-Es which cannot be resolved by the CM. Make recommendations concerning cost controls, scheduling, levels of effort, and maintaining the approved completion time allocations for submissions and completion of the projects. (3.15.3) Advise the COR of any potential delays in completion of any aspects of the designs; provide recommendations for actions to be taken to keep the projects on schedule. (3.16) Changes: (3.16.1) Review all requests for changes in AE contracts. Submit analyses of the requests and recommended courses of action to the COR. (3.16.2) Review all requests and recommendations for changes to the scopes of the projects, and submit to the COR analyses of the effects on the current project scopes, schedules, cost controls, levels of effort, and maintaining the approved completion times allocated for submissions and completion of all work to the COR, together with recommended actions and supporting rationale. (3.16.3) Recommend changes to project requirements when essential to constructability or other reasons. Task Area 2: CONSTRUCTION PHASE SERVICES The contractor shall provide construction phase support service that include: (3.18) The CM shall provide construction phase services when requested by the COR which may include, but not be limited to, the services set forth below. The CM shall promptly submit all records relative to the construction phase to the Government for filing and retention. (3.18.1) Set up job files, working folders, and record keeping systems to be used on the projects. Maintain logically organized construction files and record all incoming and outgoing communications. (3.18.2) Maintain logs for registering receipt of required submittals, posting dates received and actions taken. Monitor the submittal process to ensure timely submissions, approvals of shop drawings, approvals of samples of materials, other submittals, and provide photographs of the different phases of construction not less often than once every two weeks to support submittals, or as instructed by the COR. Notify, in writing, the parties delaying any submittals. (3.18.3) Progress and Final Photographs. All photographs shall be taken by a competent commercial photographer experienced in architectural photography. For each building, structure, or space under contract for renovation or construction, the CM shall provide: (3.18.3.1) Monthly- Six separate shots in color each month of progress photographs in sharp focus, approximately 8 x10 inches, mounted on 8-1/2x1 1-inch hardboard. Photographs shall be taken on the first working day of each month, whether or not any work was done during the preceding month. Take the photographs from points selected by the COR. Label each photograph with a description (what and from where taken), name and location of building, Contractor's name, type of photograph (progress, special, final), and date taken. (3.18.3.2) Final color photographs, reproduced in duplicate, when the projects are complete, taken on a bright, sunny day. They shall be produced with such artistic skill as to be suitable to the COR for exhibition and reproduction. (3.18.3.3) Mechanical Equipment. Color photographs of mechanical equipment, reproduced in duplicate, and taken from points selected by the construction manager. (3.18.4) Maintain computerized financial records and budgetary information on the construction projects, listing in spread-sheet format all obligations, actual disbursements, and potential expenditures. Maintain current the complete budget status on the projects. Report to the Government not less than monthly on the status and projected final costs of the projects. (3.18.5) Schedule and conduct weekly progress meetings with all concerned parties to review the projects, discuss problems, and resolve issues as necessary. (3.18.6) Arrange for and participate in the pre-construction conferences. The CM will also take minutes of these meetings and provide copies of written reports to the COR and all attendees within 7 calendar days. Such minutes/reports shall be fully descriptive of issues, problems, decisions, etc. (3.18.7) Prepare any special reports that may be required by the COR. (3.18.8) Inform the COR on the progress of construction work and any activities that affect the Buildings Management or occupant agency personnel. (3.18.9) Review and provide recommendations on the construction progress schedules. Monitor construction progress. If progress falls behind the established schedules, recommend appropriate actions to the COR. Annotate the progress schedules on a monthly frequency showing actual progress achieved and any delays in the schedules. (3.18.10) Provide for various on-going services as follows: (3.18.10.1) Cost estimating. (3.18.10.2) Assistance in obtaining permits. (3.18.10.3) Hazardous materials assessments. (3.18.10.4) Site logistics reviews. (3.18.10.5) Assistance in obtaining warranties. (3.18.10.6) Claims avoidance. (3.18.10.7) Cost reductions. (3.18.10.8) Coordinate resolutions of punch lists. (3.18.10.9) Occupancy scheduling. (3.18.11) Provide drafting services as needed for as-built drawings, with CADD support. (3.18.12) Monitor the design clarification process and remind A-Es and other parties involved of the need for timely actions. Maintain logs of all clarifications requested. Provide written notifications to those firms requesting design clarifications, inform them of delays that may be caused, and advise the COR accordingly. (3.18.13) Provide miscellaneous drawings and/or sketches as needed for clarifications or changes. (3.18.14) Perform reviews of shop drawings and submittals as instructed and provided by the COR. (3.18.15) As-Built Drawings- Maintain at the job sites a current marked set of working drawing prints and specifications (obtained from the Government during the design phase), indicating thereon all changes and deviations from original construction contract documents. Check these marked prints against those maintained by the construction contractors as changes occur; reconcile any differences. Upon completion of construction, deliver the marked set of documents and drawings to the A-Es. (3.18.16) Prepare documentation relating to contract project phases, including scopes of work, schedules of submissions, cost estimating, etc. (3.18.17) Within two (2) working days of notice that a situation or occurrence warranting a change order has arisen, provide written analyses to the COR addressing recommendations for change orders including all direct costs and potential impacts on project scheduling. For all construction change orders, the CM shall provide a detailed justification concerning any additional construction performance time, from initiation of the change orders through their issuance, procurement of materials, deliveries, installations, and inspections. Relative to any change orders, the CM shall separately address and justify the impact on this contract as to the services affected, levels of effort, and pricing; further, as a part of all such documentation, the CM shall also include time, labor, materials, and cost reduction alternatives for both CM services and the construction work involved. Upon request, assist the COR in negotiations by providing technical support, prepare the necessary negotiation documentation, and maintain logs of both authorized and disapproved change orders. (3.18.18) Monitor construction contractors' compliance with labor standards provisions and advise the COR of any noncompliance. (3.18.19) Report on construction contractors' compliance with current safety regulations and standards. (3.18.20) Prepare progress inspection reports, daily logs, and documentation of inspections. Inspect work performed by the general contractors for conformity with the requirements of the construction contracts. (3.18.21) Maintain list(s) of observed defects and omissions. Provide copies of the list(s) to the construction contractors and the COR and whenever changes are made to the list(s), provide copies of those changes to the construction contractors and the COR. (3.18.22) Inspect materials and/or workmanship to assure compliance with all construction requirements. Where defects may be covered by ensuing work, the CM will arrange for additional reviews by the Government before the construction work proceeds. (3.18.23) Recommend rejections of materials and/or workmanship not conforming to contract requirements. Provide written analyses supporting any such rejections. (3.18.24) Review all requests for payments submitted by the construction contractors. In all cases, submit recommendations concerning approvals to the COR within 3 calendar days of dates payment requests are received. (3.18.25) Review all pay vouchers submitted by construction contractors in accordance with Davis-Bacon Act requirements. In all cases, review, verify, and report the results to the COR within 3 calendar days. 4.0. KEY PERSONNEL Construction Management Contractor shall provide a High Voltage Electrical Engineer to meet all aspects of the contract. This person shall report to the Chief, Engineering Service, or the appointed Project COR. The COR will provide the contractor instructions of what is needed for each assigned project, and it will be the contractor s responsibility to ensure all contract employees adhere to terms and conditions of the Construction Management and Related Services contract and its orders. Note: A copy of each contract employee's certified timecard shall be electronically provided via email or hard copy to the COR for each pay period from the Program Manager/Company. Contractor shall provide a brief one paragraph synopsis of the High Voltage Electrical Engineer, as well as the resumes of initial team of contract professionals (see list of required disciplines below) anticipated to be assigned in support of the initial CM Task Order. Note: Contractor shall be aware that resource requirements may fluctuate throughout the life of this contract and therefore the contractor shall be prepared to adjust resources based on VA construction program requirements. 5.0. POSITION QUALFFICATIONS The contractor shall provide subject matter support services that meet or exceed the qualification(s) as defined below in performance of the services anticipated per this Performance of Work Statement. (5.5) High Voltage Electrical Engineer Education: Bachelors of Science Degree in Electrical Engineering from an ABET accredited University. Professional Experience: Must possess a PE with a minimum of 7 years of experience in high voltage electrical engineering. The candidate must have prior experience working with emergency generators, switchgear, and associated components. This includes experience troubleshooting and resolving HV system issues and testing. Experience with designing emergency electrical systems and participating in constructability reviews. Experience Commissioning electrical systems. Providing professional engineering judgements to ensure electrical systems and subsystems are reliable, functional, and meet all industry requirements. Functional Responsibility: Provides consultative services in regard to the management of technical aspects of electrical engineering related to electrical building systems. Provides guidance to the COR in terms of technical quality, cost and schedule. Ensures engineering work meets applicable codes, industry standards and safety practices. 6.0. VA Information and Information Security Tier 1: Low Risk/Non-Sensitive Investigations conducted to this standard are for positions designated at low risk, non-sensitive, and for physical and/or logical assess, pursuant May 2, 2016 VA Handbook 07109 to Federal Information Processing Standards 201 and Homeland Security Presidential Directive-12, using Standard Form-85. This investigation is similar to the National Agency Check with Inquiries (NACI). See Section D, Attachment VA Information and Information System Security Privacy in regard to contractor's responsibilities to contractor personnel.
- Web Link
-
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- Place of Performance
- Address: Alexandria VA Health Care System 2495 Shreveport Highway, Pineville, LA 71360, USA
- Zip Code: 71360
- Country: USA
- Zip Code: 71360
- Record
- SN06143052-F 20210925/210923230134 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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