Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF SEPTEMBER 30, 2021 SAM #7243
SOLICITATION NOTICE

V -- Lodging Services IDIQ - Sioux Falls VAHCS Period of Performance: 12-01-2021 to 11-30-2026 Solicitation Amendment 0001 - Government Responses to Technical Questions

Notice Date

9/28/2021 7:32:18 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

NETWORK CONTRACT OFFICE 23 (36C263) Saint Paul MN 55101 USA
 

ZIP Code

55101
 

Solicitation Number

36C26321Q0907
 

Response Due

10/11/2021 9:59:00 PM
 

Archive Date

01/18/2022
 

Point of Contact

Doug Reed, Contracting Officer, Phone: 605-336-3230 x7844
 

E-Mail Address

douglas.reed3@va.gov
(douglas.reed3@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 4 0001 N/A; to be issued on IDIQ contract task orders. None Sioux Falls Services Team Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 2501 W. 22nd St. Sioux Falls SD 57105 Sioux Falls Services Team Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 2501 W. 22nd St. Sioux Falls SD 57105 To all Offerors/Bidders 36C26321Q0907 09-28-2021 X X X 1 11:59pm CST, 10-11-2021 N/A; to be included on task orders issued against IDIQ contract. Lodging Services IDIQ to support the Sioux Falls VA Health Care System Period of Performance: 12-01-2021 to 11-30-2026 Solicitation is hereby amended to incorporate Government responses to technical question; please refer to attached pages Solicitation closing date remains: 11:59pm Central Standard Time (CST) 10-11-2021 Offerors shall include signed copy of this Solicitation Amendment 0001 with offer to Government by solicitation closing date/time. The Government is no longer accepting technical questions for this solicitation. Doug Reed Contracting Officer VA-VHA-2020-56D92567 Page 4 of 4 Government Responses to Technical Questions Solicitation: 36C26321Q0907 Lodging Services IDIQ Sioux Falls VA Health Care System Solicitation Section: Section B.1 (Contract Administration Data) Question 1: Ex: Invoices for the period of 1/1/2022 1/31/2022 cannot be submitted any earlier than 2/1/2022, correct? All invoices for the above mention period must be submitted no later than 3/3/2022, correct? How many days after we submit an invoice is standard turnaround for payment? Response 1: Contractors need to submit invoices monthly no later than 30 days after that month has ended; contractors cannot submit monthly invoice until prior period has passed. In your example given, if month has ended for January, you can submit invoice the next day (February 1), but no later than February 28. Per the Prompt Payment Act (31 U.S.C. Section 3901), payment must be made by Government within 30 days of receipt of proper invoice from contractor Solicitation Section: Section B.2 (Price/Cost Schedule) Question 2: Contract maximum is $200,000 for lifetime of the contract. Contract is for 5 years. Five years = 1,825 nights, which according to my calculation works out to about 1.5 to 2.5 rooms nights per day depending on cost per room. You ask for a 10 room per night allotment, so I m assuming there are some days you may not use us, and also there is a chance that we could hit the contract maximum before the contract expiration. Am I understanding that correctly? Response 2: This technical question will not be answered as not relevant to solicitation. The contract maximum is stated as is and offerors can choose to submit or not submit quote on that basis. At this point, the contract maximum will not be revised for solicitation/contract. As stated in solicitation, up to ten rooms may be needed on daily basis; less rooms may be needed daily based on VA facility needs, which is driven by patient volume. Solicitation Section: Section B.3 (Statement of Work), General Requirements Question 3: Are rooms required for guests that will be staying in those 10 rooms consecutive nights? Or would this be a rotation of guests staying a few nights at a time? Response 3: The Government cannot provide a definitive answer to this; per Statement of Work, up to ten rooms could be needed on daily basis based on VA facility needs. This is driven by demand and we do not know if Veteran patient(s) would be staying for one or multiple nights until such need for reservation arises. Solicitation Section: Section B.3 (Statement of Work), General Requirements Question 4: Ability for VA personnel from facility to call the hotel to reserve rooms for that night. Reservations shall be made by the VA lodging coordinator (or designee) during administrative hours of 8:00 am through 4:30 pm Central Time. Does that mean that all reservations will only be made on the same day as the stay is scheduled to start or will there be instances of more advance notice? Is the possibility that any reservation made the day of arrival, would be then cancelled prior to the guest s check in? If so, what is your policy on payment for that situation as normally once confirmed, there would be no refund for cancelled reservations? I ask this as I would need to amend policies to match your needs. Response 4: While every effort will be made to provide advance notice, the VA facility, based on patient volume, may not be able to provide such notice. The VA facility can have urgent needs which result in the need to make same-day notice. The lodging facility will be expected to accommodate that request as Veteran patient have to be met. The Government is not able to pay for services not rendered. Solicitation Section: Section B.3 (Statement of Work), General Requirements Question 5: Contractor shall provide transportation service for those Veterans requiring transportation to and from contractor's facility: the contractor shall provide transportation for the veteran and/or support person during the hours of 6:30am-6:30pm Central Time. For the hours when shuttle service is not available, SF will be responsible for providing transportation. Is the highlighted statement only applicable to the hours from 6:31pm 6:29am Central Time each day, or does this also apply if our shuttle is unavailable due to other commitments (doing an airport run or client event), for a short timeframe during the hours of 6:30am-6:30pm Central Time? Response 5: Please refer back to the solicitation; this statement should be interpreted as is. The lodging facility is expected to provide transportation between 6:30am and 6:30pm daily; outside of those hours, VA facility will be responsible for providing transportation. Regardless of other events, (i.e., airport run), the lodging facility is expected to provide this transportation.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/0c73fc1bdcd94e008c4be673ee5d6de8/view)
 

Place of Performance

Address: Sioux Falls VA Health Care System 2501 West 22nd Street, Sioux Falls, SD 57105, USA

Zip Code: 57105

Country: USA
 

Record

SN06146423-F 20210930/210930203412 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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