Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF OCTOBER 08, 2021 SAM #7251
MODIFICATION

70 -- VR Therapy System

Notice Date

10/6/2021 6:59:24 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

511210 — Software Publishers
 

Contracting Office

246-NETWORK CONTRACTING OFFICE 6 (36C246) HAMPTON VA 23667 USA
 

ZIP Code

23667
 

Solicitation Number

36C24621Q1393
 

Response Due

10/12/2021 8:00:00 AM
 

Archive Date

12/11/2021
 

Point of Contact

Ruth Morris, Contract Specialist, Phone: 757-315-2985, Fax: Alternate POC: Jerry L. Mann
 

E-Mail Address

ruth.morris@va.gov
(ruth.morris@va.gov)
 

Awardee

null
 

Description

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24621Q1393-1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular- 2021-07 dated 09/10/2021. Any amendments issued to this solicitation will ONLY be available on the FBO website (www.fbo.gov). The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for the Brand Name VR Therapy System to the Asheville VA Medical Center in Asheville, NC 28805 The North American Industrial Classification System (NAICS) code for this procurement is 511210 with a business size standard of $38.5 Million. This procurement is Small Business to and for all eligible offerors may submit quotes. If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. All questions pertaining to this RFQ, are due by 10:00 AM EST on Friday, October 08, 2021; and must be submitted via emailed to ruth.morris@va.gov. The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 11:00 AM EST on Tuesday, October 12, 2021. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to ruth.morris@va.gov include RFQ # 36C24621Q1393-1 VR Therapy System in subject title. This combined solicitation/synopsis is for the purchase of the following Brand Name commercial supplies: Product: VR THERAPY SYSTEM ITEM NO. or STOCK NO. DESCRIPTION QUANTITY UNIT XRHealth VR headset Pico neo 2 (""VR headset"") 12 MO Access to XRHealth Software Platform including Data Portal, Exter-nal Control 11 EA IT Support for the Clinic 11 JB XRHealth Training Program designed for Customer's clinicians and Setup 1 JB Salient Characteristics- VR System Able to be shipped to patient s home and setup with minimal instruction Able to be used with patient in-home without clinician physically present Able to connect with clinician in real-time via laptop or tablet Collects assessment data using FDA-approved PT/OT gamified exercises/treatments Minimal hardware required Standalone head-mounted display devices only and no external sensors required Able to document any change in patient performance using standardized and validated metrics Able to be used with patient s personal wi-fi connection or with supplied hot spot enabled device for telehealth patients Does not need to be connected to VA network Hardware must be easily cleanable, i.e. no fabric head straps IT Support and training of clinicians provided by vendor Delivery Address: Asheville VA Medical Center 1100 Tunnel Road Asheville, NC 28805 FOB Point: Destination Estimated Delivery Date: Within 30 days ARO IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Provisions: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.212-1 Instructions to Offerors- Commercial Items (JUN 2021) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.212-2 Evaluation-Commercial Items (OCT 2014) The government will award a firm-fixed price purchase order to the vendor whose quotation represents the lowest priced and represents the best value for the government. The Government intends to make an award based on the initial quotations. 52.212-3 Offeror Representations and Certifications Commercial Items (FEB 2021) (End of Provision) FAR Clauses: 52.212-4 Contract Terms and Conditions- Commercial Items (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEP 2021) Full text of the reference FAR Clauses may be accessed electronically at http://farsite.hill.af.mil/. 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-2 Buy American Certificate (FEB 2021) 52.227-17 Rights in Data-Special Works (DEC 2007) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70 Commercial Advertising (MAY 2018) 852.219-11 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2020) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Gray Market Prevention Language: (a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA Medical Centers. No remanufactures or gray market items will be acceptable.   (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.  (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.  Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the government. STATEMENT OF WORK (SOW) VR SYSTEM 1. Introduction and Overview Physical Medicine and Rehabilitation Service (PM&RS) has adapted to the changing demands caused by the COVID pandemic by increasing the number of virtual therapy visits. This adaptation has already allowed the VHA to continue providing the standard of excellent care to our Veterans. This has been achieved through the use of technology in the form of smart devices with video capabilities. Rapidly changing health care technology and emerging innovations position the VHA to meet the needs of veteran populations while addressing their unique health care challenges and barriers. Through advances in technology via immersive extended reality (XR), the VHA is now in position to leverage virtual platforms to provide a more expansive, immersive, and customized approach to virtual care. This will improve access to care, including care for rural Veterans, and increase the reliability of virtually performed standard of care assessments. This endeavor to use available state-of-the-art technology is in line with the VA mission of improving health, improving lives, and exceeding expectations. Virtual Reality-based (VR) therapies, one category of extended reality, allow a therapist (Recreational Therapists, Occupational therapists, Physical Therapists, etc.) to work with patients remotely using the virtual platforms as a treatment for a multitude of issues. Other treatment areas that the VR unit can be used for include SCI rehab, upper extremity injuries, neck injuries, ergonomics, post-operative rehab, pain mitigation, anxiety management, balance and falls disorders, mindfulness, home safety assessments, memory and cognitive training, and dementia care. This will expand our ability to perform virtual care in a VVC capacity and reduce the community care demands. 1.1 Background Virtual health care access options is an escalating need clearly evidenced during the current pandemic and its resultant care barriers.1-3 PM&RS, due to the COVID pandemic, has seen an increase in VVC visits with patients which do not allow immersive interaction with the clinician which can lead to increased interrater variability and less accurate assessment measurements. While VVC has at least allowed therapy sessions to continue when in-person visits were limited, XR technology has the potential to improve remote therapy sessions by creating an immersive, customizable, and highly reliable assessment environment.4,5 1.2 Scope of Work Vendor will provide: On-site clinic setup Training for four clinicians/therapists completing virtual therapy visits to include access to data portal with personal clinician account and external control of therapy encounters and therapy parameters. Specified number of VR setups to be sent to patient homes on rotating basis (up to 11 setups at one time) which will include hardware, virtually assisted setup, IT support, and shipping. Informed consent will be collected from patients to allow exchange of information with vendor necessary for shipping, setup, and use of VR equipment only. Veterans will be provided with a tablet with Wi-Fi connection just as they would for VVC visits. Clinicians will be able to utilize a laptop or tablet, with no connection to VA network necessary, to access clinician-facing portal. This will be offered to any Veterans enrolled in PM&RS services for whom virtual therapy sessions are appropriate based on clinician judgment and utilizing the same guidelines in use for VVC visits. 1.3 Objectives Utilize FDA-approved XR technology platforms with Physical Medicine and Rehabilitation service patients remotely to: Evaluate and treat patients in a manner that may increase enjoyment of the work of therapy while providing meaningful backend data to clinicians Gather accurate measurements virtually with consistent interrater reliability Expand ability to perform virtual care in a VVC capacity and reduce community care demand 2. References 1. Cottrell MA, Galea OA, O Leary SP, Hill AJ, Russell TG. Real-time telerehabilitation for the treatment of musculoskeletal conditions is effective and comparable to standard practice: a systematic review and meta-analysis. Clinical Rehabilitation. 2016;31(5):625-638. doi:10.1177/0269215516645148 2. Cottrell M, Hill A, O Leary S, Raymer M, Russell T. Telerehabilitation as an additional service delivery option within an Australian orthopaedic physiotherapy screening service: A needs assessment. Manual Therapy. 2016;25:e42. doi:10.1016/j.math.2016.05.045 3. Coulter EH, McLean AN, Hasler JP, Allan DB, McFadyen A, Paul L. The effectiveness and satisfaction of web-based physiotherapy in people with spinal cord injury: a pilot randomised controlled trial. Spinal Cord. 2016;55(4):383-389. doi:10.1038/sc.2016.125 4. E. Dulau, C. R. Botha-Ravyse and M. Luimula, ""Virtual reality for physical rehabilitation: A Pilot study How will virtual reality change physical therapy?,"" 2019 10th IEEE International Conference on Cognitive Infocommunications (CogInfoCom), 2019, pp. 277-282, doi: 10.1109/CogInfoCom47531.2019.9089980. 5. O. Postolache, D. J. Hemanth, R. Alexandre, D. Gupta, O. Geman and A. Khanna, ""Remote Monitoring of Physical Rehabilitation of Stroke Patients Using IoT and Virtual Reality,"" in IEEE Journal on Selected Areas in Communications, vol. 39, no. 2, pp. 562-573, Feb. 2021, doi: 10.1109/JSAC.2020.30 DEPARTMENT OF VETERANS AFFAIRS Justification for Brand Name IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID:36C246-21-AP-5365 Contracting Activity: Department of Veterans Affairs, VISN 06, Asheville VA Medical Center, 1100 Tunnel Road, Asheville NC 28805 Purchase Request Number:637-22-1-428-0003 Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The VR Therapy System is a Virtual Reality-based (VR) therapy program of extended reality, that allow a therapist (Recreational Therapists, Occupational therapists, Physical Therapists, etc.) to work with patients remotely using the virtual platforms as a treatment for a multitude of issues such as; SCI rehab, upper extremity injuries, neck injuries, ergonomics, post-operative rehab, pain mitigation, anxiety management, balance and falls disorders, mindfulness, home safety assessments, memory and cognitive training, and dementia care. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Asheville VA Medical Center Physical Medicine and Rehabilitation Service (PM&RS) have a requirement to procure a brand name item: VR Therapy System with Pico Neo headsets. The (PM&RS) has adapted to the changing demands caused by the COVID pandemic by increasing the number of virtual therapy visits. This adaptation allowed the VHA to continue providing the standard of excellent care to our Veterans. This has been achieved through the use of technology in the form of smart devices with video capabilities. Rapidly changing health care technology and emerging innovations position the VHA to meet the needs of veteran populations while addressing their unique health care challenges and barriers. Through advances in technology via immersive extended reality (XR), the VHA is now in position to leverage virtual platforms to provide a more expansive, immersive, and customized approach to virtual care. This will improve access to care, including care for rural Veterans, and increase the reliability of virtually performed standard of care assessments. This endeavor to use available state-of-the-art technology is in line with the VA mission of improving health, improving lives, and exceeding expectations. This will expand our ability to perform virtual care in a VVC capacity and reduce the community care demands. This procurement is in direct support of the Medical Services continuity of care. Based on facility need and existing conditions, like or similar items will not suffice. Description of market research conducted and results or statement why it was not conducted: Market research was conducted by querying the VIP search conducted on 09/07/2021 utilizing NAICS 511210 and Key Words PICO NEO Headset revealed 44 vendors: 41 SDVOSBs and 03 VOSBs. NAC searched using keyword XRHealth revealed no possible contract and additional searched using keyword PICO Neo Headset revealed 16 possible contracts: no exact match. SAC searched using keyword XRHealth revealed 2 possible contract, additional search using keyword PICO Neo Headset revealed no possible contract. GSA eLibrary search using keyword VR Headset and VR Therapy System revealed no possible vendor contracts. GSA Advantage: searched using keyword VR Headset revealed various headsets from different manufacturers; no exact match. FPDS searched using keyword VR Headset revealed 14 purchase orders that were used for information purposes only. SBA Dynamic Small Business Search (SBDS) search using NAICS 511210 and Keywords VR Therapy System revealed no potential vendors; additional search using NAICS 511210 and Keywords VR Headset revealed 1 potential vendor. SBA.gov was used to verify 511210 size standards as $38.5 million. A Source Sought Notice was issued on Contract Opportunities (36C24621Q1285) from 08/24/2021 to 08/31/2021: The following response received from (1) SDVOSB vendor appear interested and qualified to fulfill requirement: Humulo Engineering, LLC (DUNS: 081158795). The Brand Name specific items VR Therapy System is available via Open Market from (OEM): XRHealth USA, Inc. (Small Business DUN:081327607). XRHealth USA, Inc. provided a capability statement and have not identify any authorized resellers or distributors. A Special Notice was issued to Sole Source to XRHealth USA, Inc. on Contract Opportunities (36C24621Q1393) (1) response was received from vendor Humulo Engineering stating they can provide exact items needed. The Contracting Officer does have a reasonable expectation of receiving 2 or more quotes from SB if we were to set this requirement aside as 100% Small Business. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/48d2da12c890442fb4b157cf5ff9e8ab/view)
 

Place of Performance

Address: Department of Veteran Affairs Network Contracting Office 06 Asheville VA Medical Center 1100 Tunnel Road, Asheville, NC 28805, USA

Zip Code: 28805

Country: USA
 

Record

SN06152143-F 20211008/211006230117 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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