Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF NOVEMBER 11, 2021 SAM #7285
SOLICITATION NOTICE

V -- Lodging Services IDIQ Period of Performance: 03-01-2022 to 02-28-2027 Amendment 0001 Government Responses to Technical Questions VA Nebraska Western Iowa Health Care System

Notice Date

11/9/2021 2:29:56 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

NETWORK CONTRACT OFFICE 23 (36C263) Saint Paul MN 55101 USA
 

ZIP Code

55101
 

Solicitation Number

36C26322Q0023
 

Response Due

11/18/2021 9:59:00 PM
 

Archive Date

02/25/2022
 

Point of Contact

Doug Reed, Contracting Officer, Phone: 605-336-3230 x7844
 

E-Mail Address

douglas.reed3@va.gov
(douglas.reed3@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 10 0001 N/A; to be listed on IDIQ task orders. None Sioux Falls Services Team Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 2501 W. 22nd St. Sioux Falls SD 57105 Sioux Falls Services Team Department of Veterans Affairs NETWORK 23 CONTRACTING OFFICE 2501 W. 22nd St. Sioux Falls SD 57105 To all Offerors/Bidders 36C26322Q0023 11-09-2021 X X X 1 11:59pm CST, 11-18-2021 See CONTINUATION Page N/A; to be included on task orders issued against Indefinite Delivery Indefinite Quantity (IDIQ) Contract. Lodging Services IDIQ to support the VA Nebraska Western Iowa Health Care System Period of Performance: 03-01-2022 to 02-28-2027 Solicitation is hereby amended to: 1) Provide Government responses to offeror technical questions (see attached pages). 2) Update Section B.2 (Price/Cost Schedule); see attached pages, changes highlighted in yellow. 3) Update Section B.3 (Statement of Work); see attached pages, changes highlighted in yellow. 4) Update FAR Clause 52.216-19 in Section C of solicitation; see attached pages, changes highlighted in yelllow. All other terms and conditions of the solicitation remain UNCHANGED. Solicitation closing time/date still remains: 11:59pm CST, 11-18-2021. Doug Reed Contracting Officer VA-VHA-2020-56D92567 CONTINUATION PAGE Page 2 of 2 Government Responses to Technical Questions Solicitation: 36C26322Q0023 Description: Lodging Services IDIQ VA Nebraska Western Iowa Health Care System Question 1: Is there an incumbent contractor performing these services; have similar services have been performed in the past, or is this a new requirement? If this is a follow-on requirement, could you please provide the previous contract or task order number? Solicitation Section: N/A Government Response: VA263-17-D-0044 (Omaha Lodging Services) VA263-17-D-0045 (Grand Island Lodging Services) Question 2: Who previously had this contract or is it a new requirement? Solicitation Section: N/A Government Response: VA263-17-D-0044 (Omaha Lodging Services) Baba Budha Ji Hospitality dba Comfort Inn VA263-17-D-0045 (Grand Island Lodging Services) Travelodge Grand Island dba Williams Hospitality Question 3: Is there gap funding or out of year funding available to cover/back fill at the per diem rate? Solicitation Section: N/A Government Response: This question is not relevant to this solicitation. Per Section B.2 (Price/Cost Schedule), the offeror is to quote unit prices for Omaha and Grand Island based on what it deems its best offer to the Government. This is an open market decision of the offeror and per diem has no relevancy to this. Question 4: If I apply and am selected, is there an expectation to provide service once the contract award maximum is reached and then exceeded? Or is the contract only valid through the contract award maximum or five years, whichever should come first? Solicitation Section: Section B.2 (Price/Cost Schedule) Government Response: The expectation is that the contract maximum will not be exceeded during period of performance. However, in the event that this is a possibility during performance, the Government will consider executing a modification to increase the maximum at that point if need arises. Question 5: Is the lifetime contract award applicable to only the first year? Or is the lifetime contract award the total price of all five years combined? Solicitation Section: Section B.2 (Price/Cost Schedule) Government Response: This is a five-year IDIQ Contract whereby funds are obligated via issuance of task order during each year of contract depending on continued need for services, Contractor performance, and availability of funds in a given fiscal year for task order. The contract maximum is for lifetime of contract. Question 6: In Price/Cost Schedule, the estimated quantities for Omaha is lower each year, then that of Grand Island, yet in Statement of Work, Government is requesting number of rooms to be held each night in reverse with Omaha requesting 10 held rooms per night, while Grand Island is only requesting five. Is this a misprint? Solicitation Section: Section B.2 (Price/Cost Schedule) Government Response: This is not a misprint. This is estimated number of rooms to be held based on VA facility needs for its Veteran patients in those specific locations. Question 7: Does the VA guarantee 10 rooms per nights and pay whether they are used or not? Or is it something where we can sell those 10 rooms through other outlets if the VA has not used them by a certain date? Solicitation Section: Scheduling and Availability /Section B.3 (Statement of Work) Government Response: No, the VA does not guarantee 10 rooms, but need them to remain available until 7pm the night of the stay. If after 7pm, there has been no contact to keep a room available or place a reservation, the room can be made available to the public. Question 8: In most cases holding rooms until 7:00pm each night would require a guaranteed room block, where if you didn t use all the required rooms, the hotel would still get paid for the contracted number of rooms per night. I ask because so far, it s been my experience that without a guarantee, the best we are going to be able to do is get a contract that is Subject To Availability . Previously, I was told the VA would not pay for anything it did not use. Has there been any concession on this matter? Can we assume that means we can use more than one hotel in each location to meet your needs? Solicitation Section: Scheduling and Availability /Section B.3 (Statement of Work) Government Response: The Government will not pay for rooms it will not use. If you have more than one hotel in the region that meets the hotel required stipulations, using more than one would be fine. Question 9: Rooms must remain available until 7:00 pm even during extremely busy times such as the Nebraska State Fair and the College World Series. Does this pertain to Check In Only? You are not asking for people to be able to check out at 7:00pm, correct? Solicitation Section: Scheduling and Availability /Section B.3 (Statement of Work) Government Response: No, just Check In. Check Out time would remain as normal. Question 10: If a hotel doesn t have a washer/dryer on property, but offers same-day laundry and dry-cleaning service through a nearby cleaner, but that is at an additional cost to the guest, is that acceptable? Solicitation Section: Scheduling and Availability /Section B.3 (Statement of Work) Government Response: Yes, that is acceptable; guest would pay separately. Question 11: Can we use hotels without shuttle service for guests not requiring transportation? Solicitation Section: Transportation /Section B.3 (Statement of Work) Government Response: If you are certain that the guest will not require transportation, then a hotel without it would be acceptable. Question 12: If the contracted hotels own shuttle service cannot respond within 30 minutes and an outside transportation company must be used, who is responsible for that charge? Solicitation Section: Transportation /Section B.3 (Statement of Work) Government Response: Contractor will be responsible for providing transportation services during hours of 6:00am to 8:00pm CST. If offeror cannot provide this service, it would be considered a non-responsive offer as offeror is not accepting terms and conditions of solicitation/contract. Question 13: If the Government will cover those costs, does that mean we add a line item to the offer for an at need transportation service, and just show the rate or do you need an estimated number of uses applied? Solicitation Section: Transportation /Section B.3 (Statement of Work) Government Response: Government is not covering these costs. These costs should be considered by offeror as part of its unit pricing submitted to the Government. Question 14: Is a hotel shuttle driver required to bring a patient inside the VA or is the handoff done outside the VA? Solicitation Section: Transportation /Section B.3 (Statement of Work) Government Response: Should be able to simply drop the Veteran patient off; it s a ride, not a medical service. Question 15: If a hotel does not have any ground floor rooms, or if they do not have ADA-compliant ground floor rooms, but all floors are elevator serviced is this acceptable? Solicitation Section: BUILDING REQUIREMENTS AND SPECIFICATIONS, ADA Compliance /Section B.3 (Statement of Work) Government Response: 1st floor would be optimal but if the elevator is large enough to accommodate a large scooter (because some of them can be pretty big), then yes, that would be acceptable. Question 16: If the shuttle driver has to drop off inside the VA facility, are there going to be requirements for the shuttle driver to be vaccinated or show proof of negative Covid test valid no longer than three days prior to entry into the VA? If so, is the contracted hotel solely responsible for the cost of those repeated tests of their employees or is there some sort of financial aid they can get to minimize cost? Solicitation Section: VHA Supplemental Contract Requirements For Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Government Response: Please refer back to this section for detail; only Contractor employees travelling to/working at VA locations, including shuttle drivers, have to follow this requirement in the contract. This is not applicable to Contractor employees working at lodging facility and not travelling to VA location. Contractors at lodging facility should follow federal, state, and local laws and regulations regarding vaccination/testing of its own employees as is relevant to Nebraska and the business own processes. The Government is not providing financial aid. Offerors should factor such costs of shuttle driver vaccination and testing into its unit pricing submitted under Section B.2 (Price/Cost Schedule). B.2 PRICE/COST SCHEDULE Contract guaranteed minimum is $60,000 and will be awarded at time of contract award via the initial task order. Contract maximum is $600,000 for lifetime of the contract. Quantities listed are estimates only based on historical data. Actual quantities on task orders can be less than or greater than estimated quantities listed based on VA Nebraska Western Iowa Health Care System needs. Only warranted Contracting Officers from Network Contracting Office (NCO) 23, Department of Veterans Affairs can issue task orders against this single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract: ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES ESTIMATED QUANTITY UNIT UNIT PRICE ESTIMATED AMOUNT 1001 220.00 EA __________________ __________________ Lodging Services for Omaha Year 1 03-01-2022 to 02-28-2023 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 1002 746.00 EA __________________ __________________ Lodging Services for Grand Island Year 1 03-01-2022 to 02-28-2023 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 2001 250.00 EA __________________ __________________ Lodging Services for Omaha Year 2 03-01-2023 to 02-29-2024 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 2002 800.00 EA __________________ __________________ Lodging Services for Grand Island Year 2 03-01-2023 to 02-29-2024 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 3001 300.00 EA __________________ __________________ Lodging Services for Omaha Year 3 03-01-2024 to 02-28-2025 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 3002 900.00 EA __________________ __________________ Lodging Services for Grand Island Year 3 03-01-2024 to 02-28-2025 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 4001 300.00 EA __________________ __________________ Lodging Services for Omaha Year 4 03-01-2025 to 02-28-2026 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 4002 900.00 EA __________________ __________________ Lodging Services for Grand Island Year 4 03-01-2025 to 02-28-2026 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 5001 300.00 EA __________________ __________________ Lodging Services for Omaha Year 5 03-01-2026 to 02-28-2027 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel 5002 900.00 EA __________________ __________________ Lodging Services for Grand Island Year 5 03-01-2026 to 02-28-2027 PRINCIPAL NAICS CODE: 721110 - Hotels (except Casino Hotels) and Motels PRODUCT/SERVICE CODE: V231 - Transportation/Travel/Relocation - Travel/Lodging/Recruitment: Lodging, Hotel/Motel ESTIMATED GRAND TOTAL (ALL LINE ITEMS): __________________ B.3 STATEMENT OF WORK (SOW) DESCRIPTION OF SERVICES: VA Nebraska Western Iowa Health Care System (NWI) has a need for Contractor to provide double occupancy hotel rooms within eight (8) miles of the locations specified below for lodging of eligible Veteran patients: Locations Covered NWI Omaha VA Medical Center 4101 Woolworth Avenue Omaha, NE 68105 NWI Grand Island VA Medical Center 2201 North Broadwell Avenue Grand Island, NE 68803 ORDERING AUTHORITY: Task orders against this Indefinite Delivery Indefinite Quantity (IDIQ) contract shall only be made by warranted Contracting Officers of Network 23 Contracting Office, Department of Veterans Affairs. PERIOD OF PERFORMANCE: This is a single award Indefinite Delivery, Indefinite Quantity (IDIQ) contract for five (5) year ordering periods, from 03-01-2022 to 02-28-2027; task orders will be issued against IDIQ contract for each year of ordering period: Year Begins Ends 1 03-01-2022 02-28-2023 2 03-01-2023 02-29-2024 3 03-01-2024 02-28-2025 4 03-01-2025 02-28-2026 5 03-01-2026 02-28-2027 SCOPE OF WORK: Rooms shall be located in any hotel or motel negotiated by the Contractor that meets the requirements as specified in this SOW. VA Maintainers of the Contract: Eligibility Department 8:00am 4:30pm; M-F 402.995.4050 Administrative Officers of the Day (AODs) All Other Hours including S-S & Holidays 402.995.3249 Contracting Officer s Representative 6:30am 5pm; M, Tu, Th, F 402.995.3745 (COR) Scheduling and Availability: Omaha requires ten rooms be available daily; two to four of which should be American Disabilities Act (ADA) compliant rooms. Grand Island requires five rooms be available daily; one of which should be an ADA compliant room. The Government does not guarantee 10 rooms but needs them to remain available until 7:00pm the night of the stay. If after 7:00pm, there has been no contact to keep a room available or place a reservation, the room can be made available to the public. The Government will not pay for rooms it is not using for Veteran patients to stay. The Government is not subject to standard cancellation policies and will not pay for lodging cancelled. NWI may request additional rooms dependent on availability by the hotel. Occasionally, a roll-away bed may be required at no additional charge. Rooms must remain available until 7:00 pm even during extremely busy times such as the Nebraska State Fair and the College World Series. This applies to Check-In only for rooms, not Check-Out of rooms. If Contractor has more than one hotel in Omaha and Grand Island areas that can meet the required rooms to be available daily (Hotel A in Omaha can make six rooms available and Hotel B in Omaha can make four rooms available), that is allowable. Designated VA personnel will call the hotel to reserve rooms in Grand Island. In Omaha, the staff will call to verify if a faxed voucher card has been received. Veterans may be provided with a voucher card to show proof of authorized stay. Reservations shall be made by Eligibility Department staff during normal office hours or AODs during other than normal office hours and weekends. Voucher Cards, whether faxed in or presented in person, are the only authorization for these stays in the hotel/motel. If authorization is questionable, please contact the Eligibility Department or the AODs. Veterans who are authorized to stay at contractor's facility at VA expense will be given a Voucher Card to present to hotel personnel on check-in (Omaha only) or a Voucher Card will be faxed in on the Veterans behalf. Only those Veterans having that authorization will be approved for VA payment. If authorization is questionable, please contact the Eligibility Department or AODs. In the event that a VA referred occupant refuses to leave the room, the Contractor shall immediately notify the Eligibility Department or AODs. Also, in the event that a VA referred occupant checks out of the hotel/motel without prior notice from the VA, the Contractor shall immediately notify the Eligibility Department or AODs if the checkout occurs during other than normal business hours. In the event the contractor is unable to provide a required room for a VA referred occupant, it is the contractor s responsibility to find and compensate another temporary lodging facility that will meet the same conditions and standards as aforementioned. The contracted facility shall have a clothes washer and dryer available to Veteran patients. In lieu of washer/dryer on property, Contractor can offer same-day laundry and dry-cleaning service through nearby dry cleaner that can provide this service to Veteran patient. Payment for such service would be responsibility of Veteran patient and not the Government. The hotel/motel rooms shall comply with all city, county, and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Food: The contractor shall provide a continental breakfast for VA referred occupants. Parking: Facility shall have free off-road parking available on site for those Veterans driving. Transportation: Contractor shall provide transportation services for those Veterans requiring transportation between contractor's facility and the patient s medical appointment wherever in the metropolitan area that appointment might be; the contractor shall provide transportation for the Veteran and/or support person during the hours of 6:00am-8:00pm Central Standard Time (CST). For the hours when shuttle service is not available, NWI will be responsible for providing transportation. Response for a transport must be within 30 minutes of the request. Transport must be available 7 days a week including all federal holidays. The contractor agrees to maintain, during the term of this contract, vehicular liability insurance for any vehicle it uses to transport Veterans and general public liability insurance in an amount as required by the State of Nebraska. Contractor shall provide evidence of insurance coverage to VA upon award of IDIQ contract. If there is a Veteran patient that does not require transportation, then Contractor may offer lodging facility to Veteran patient that does not offer transportation. If Veteran patient requires transportation, then expectation is the Contractor shall offer lodging to Veteran patient that provides transportation. Contractor lodging facility driver is only required to drop off Veteran patient at Omaha or Grand Island VA Medical Centers and is not required to escort patient to inside of facilities, as this is a drop-off only. Securing Belongings: Contracted facilities shall allow Veterans to leave their belongings in the room or have a room available for Veteran to store his/her items until return from his/her appointment if after checkout time. Patient Emergencies: In the event a VA referred occupant is in an emergency situation of any kind, the Contractor shall contact the 911 emergency medical services to respond to the emergency. Once the emergency has ended, the Contractor shall notify the Eligibility Department or AODs (depending on the time of day) of the situation. BUILDING REQUIREMENTS AND SPECIFICATIONS: ADA Compliance: Offeror s facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). Buildings in which space is offered shall be evaluated in accordance with latest editions of the AMERICAN DISABILITIES ACT (ADA). Facility must be ADA accessible. Common areas such as hallways shall provide for accessible path of travel for wheelchairs to include ramps wherever necessary. Rooms will be wheelchair accessible. Each identified ADA specific room shall be on the ground floor. The interior of the room shall not have any stairs. Rooms deemed as handicap accessible must meet the Americans with Disabilities Act (ADA) guidelines. This includes but are not limited to larger entrance doors, generally more space for the mobility ease of a wheelchair / motorized scooters. Restrooms should be such that commode transfer, shower transfer and under the sink approach are part of the setup of the room. First floor is preferred, but if Contractor lodging facility elevator is large enough to accommodate a large scooter or wheelchair, then this is acceptable in lieu of first floor ADA-compliant or standard rooms if they are not available at time of Veteran patient check-in. Hotel and Motel Fire Safety Act Compliance: The entire facility shall comply with the applicable Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.) (NFPA Standard 101). To be eligible for award under this solicitation, the offeror must propose for use, a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.) And be listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.dhs.gov/applications/hotel/. Offers proposing facilities that are not listed will be rejected as nonresponsive. Buildings in which space is offered shall be evaluated in accordance with latest editions of the NFPA STANDARD 101, LIFE SAFETY CODE. Equipment, services, or utilities furnished, and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards. Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101. As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallway, and other common areas. Required testing shall be performed, documented and a copy of the inspection report shall be provided to the VA COR if requested. Environmental Safety: No asbestos containing fireproofing or insulation on building structures, acoustical treatment, molded or wet-applied ceiling or wall finishes/decorations, will be permitted. If present, such materials shall be removed by the contractor prior to occupancy by the VA. No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor s written notification to the VA at least seven calendar days in advance of the event. Cleanliness: Exterior of the building, parking lot, lobby, common areas, public restrooms, hallways and elevators must be clean. Must be free of debris, stains, smudges and odors. Fabrics cannot be ripped, torn or frayed. Wood cannot be chipped, scratched or have splinters. No hard surfaces can be broken, dented, chipped or have bent legs. All surfaces including metal, wood, tile, fabric and windows must be kept clean. Carpets must be vacuumed daily and washed as needed to maintain a clean appearance. Carpets must also maintain their stretch so as not to form bunching or bumps in the carpet. Elevators: If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector s Manual for Elevators, or equivalent local code. The elevators shall also comply with local codes and ordinances. A copy of current Inspection report shall be furnished to the VA COR if requested. ROOM REQUIREMENTS: Each room shall comply with the following general room requirements: Net usable space: Each room shall have a minimum of 200 square feet of net usable space. Floor covering: All type of floor coverings shall be clean; free of stains; odor-free; and free of cracks or tears. Shag style carpets used as floor covering shall be ½ or less in length. All overhead lights shall be controlled by wall switches. All light bulbs shall have either a shade or globe with the exception of decorator type bulbs. All windows shall be able to be secured in a closed position. The windows shall be effectively weather-stripped, and skylights shall be free of cracks and shall fit tightly in the window frame. All windows shall have window treatments consisting of shades, blinds or drapes. The window treatments shall be substantial enough to prevent viewing into the room from outside of the room. In addition, the window treatments shall be capable of substantially darkening the room during daylight hours. Each room s exterior door shall be secured with snap lock and dead bolt lock. In addition, exterior doors shall have an exterior light; peep hole fitted with 175 degree viewing lens; if not entering into a climate-controlled hallway, the door shall have weather stripping on four sides of door or frame to effectively seal off air leaks. Each room shall be smoke-free. Contractor and contracted facility personnel shall not smoke in the rooms at any time whether or not VA-referred occupants are present. Each room shall be on the ground floor or be elevator serviced except for ADA which needs to be on the ground floor as preference. There shall be no more than four (4) steps up or down from parking areas to the room or to the elevator lobby as well as a ramp for wheelchair accessibility. Each room s bathroom shall have the following: shower only or combination tub/shower; commode; vanity; mirror above vanity; overhead light; exhaust fan which exhausts to outside air; GFI protected electrical outlets; solid non-porous floor coverings. Additional space if ADA room. Cleanliness: Rooms shall be neat and clean upon Veteran s check-in. Rooms will be available for check in by 1:00 pm each day. Rooms not clean when addressed by the Veteran shall have services rendered within 15 minutes of notification to the hotel front desk staff. For rooms not cleaned within 30 minutes of Veteran s check-in, accommodations (and transportation if required) shall be made by the hotel staff at the hotel s cost to find another available room in a same class hotel within eight (8) miles of VA facility with required transportation services as called for in this SOW. FURNITURE REQUIREMENTS: Each room shall have, at a minimum, one double/queen size bed, at least one nightstand, one dresser, one seat, two lamps, a clock/radio, a telephone and a television w/ remote control. Also, a closet to include a suitcase rack. All must be free of stains, smudges and odors. Fabrics cannot be ripped, torn or frayed. Wood cannot be chipped, scratched or have splinters. No hard surfaces can be broken, dented, chipped or have bent legs. All surfaces including metal, wood, tile, fabric and windows must be kept clean. Carpets must be vacuumed daily and washed as needed to maintain a clean appearance. Carpets must also maintain their stretch so as not to form bunching or bumps in the carpet. Each bed shall be supplied with bed linens which will be freshly cleaned, free of stains, odors, tears, and in good condition. ROOM MAINTENANCE REQUIREMENTS: Daily room maintenance shall comply with all Federal, State and local laws and regulations. Daily room service shall be provided for each room on ...
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/a3e20d76014046f6bc7acd0d3bf0a175/view)
 

Place of Performance

Address: VA Nebraska Western Iowa Health Care System 4101 Woolworth Avenue, Omaha 68105

Zip Code: 68105
 

Record

SN06173901-F 20211111/211110201533 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's SAM Daily Index Page |