SOURCES SOUGHT
J -- Boiler Plant Services at Hershel “Woody�? Williams VAMC for programming, tuning, calibrations, testing, maintenance, and repairs.
- Notice Date
- 11/9/2021 3:46:19 PM
- Notice Type
- Sources Sought
- NAICS
- 561210
— Facilities Support Services
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0081
- Response Due
- 11/15/2021 9:00:00 AM
- Archive Date
- 11/25/2021
- Point of Contact
- Randy Brown, Contracting Officer, Phone: 410-642-2411 X 6805
- E-Mail Address
-
Randall.brown@va.gov
(Randall.brown@va.gov)
- Awardee
- null
- Description
- SUBJECT: Boiler Plant Services DISCLAIMER: This Sources Sought is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this Sources Sought. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the Sources Sought will not be returned. At this time, questions concerning the composition and requirements for a future Request for Quote will not be entertained. 1.0 SUBJECT: The Department of Veterans Affairs is conducting market research in order to provide Boiler Plant services for the Huntington, WV VA Medical Center. The government anticipates awarding a Firm Fixed Price multiple award contract that will provide the support services listed within the below attachment. 2.0 OBJECTIVE: See attachment. 3.0 RESPONSE INSTRUCTIONS: 1. Name and Address of Company 2. Any small business designation as certified by the Small Business Administration 3. A through description of experience in managing support requirements of this nature. 4.0 CONTACT INFORMATION: Any questions related to this Sources Sought shall be directed to Randy Brown at Randall.brown@va.gov including information regarding Capabilities Statements or any other proprietary information relative to this Sources Sought shall be submitted via email no later than 12pm EST on 15 Nov 2021. ATTACHMENT 1 STATEMENT OF WORK A GENERAL INFORMATION A1. Title of Project: BPA for Boiler Plant Services at Hershel Woody Williams VAMC. A2. Background: The Huntington VA Medical Center Boiler Plant and Boiler Operations requires additional services for programming, tuning, calibrations, testing, maintenance, and repairs. A3 Objectives: Contract a vendor to provide multiple services for the hospital s boiler plant and boiler operations. A4. Contract Proposal Period: The period of performance for Base 1 year, with up to 4 additional option years, unless otherwise advised by the COR for the project. B WORK REQUIREMENTS B1. Scope of Work: The contractor shall provide all resources necessary to accomplish the Services for the Equipment described, except as may otherwise be specified. The following list comprises services or maintenance that are required: 1. Programming, maintenance, repairs, and parts (per hour rate for normal business hours and after hours; replacement parts): a. Vendor Shall Provide a Preferred Utilities Certified Service Engineer for Boiler #1 controls and programming. This would include DLC program updates for Fuel Curve or other program updates. This would also include any other troubleshooting of the Preferred Controls Package and boiler components. b. Vendor Shall Proved a HAWK ICS Controls Certified Engineer for Boilers #2, #3, and #4. This would include DLC program updates for Fuel Curve or other program updates. This would also include any other troubleshooting of the Hawk ICS Controls Package and boiler components. (NOTE): This Package is currently not installed but is being installed under a current construct Contract. c. Vendor Shall Provide a Lochinvar Certified Engineer for Boiler #5. This would include programing updates, troubleshooting of the controls, boiler components and programing changes as needed. d. Vendor Shall Provide a Knight Certified Engineer for Boiler #5. This would include programing updates, troubleshooting of the controls, boiler components and programing changes as needed. e. Vendor shall provide a comprehensive safety device testing manual for all onsite boilers, Plant devices, DA Tank and Condensate tank. This manual shall include site specific testing procedures as required by the latest safety device testing manual designed to meet the Boiler Plant Supervisor or designee s intent. 2. Boiler Inspection and Safety Device Testing/Repair (per hour rate for normal business hours): a. Vendor shall Provide a certified Technician to assist in safety device testing and Repair per VA Boiler Plant Safety Device Testing Manual. 3. Boiler Tuning (per day rate) for all systems from section 1: a. Reestablishing the air-fuel mixture on natural gas and #2 fuel oil for the operating range of the boiler Oxygen and carbon monoxide are balanced to provide safe and efficient combustion. b. Examine the burner internal components and identify any defects, if applicable c. Examine the general boiler conditions and identify any defects d. Observe flame pattern, flame dimensions, and burner condition e. Flue gas oxygen/carbon monoxide content f. Flue gas emissions content g. Provide print out/documentation on both fuel type consumption/usage to identify proper fuel curve h. Provide combustion analyzer and factory recommended calibrations per VA requirements. Provide manufacture analyzer consumables and VA specific test gas cylinders to ensure government combustion testing equipment is in sync with the contractor s combustion testing equipment. Ample consumables and test cylinders to remain in the boiler plant to ensure supplies do not run out. 4. General Service (per hour rate for normal business hours and after hours): a. Vendor shall provide a qualified technician as required to perform boiler maintenance/repairs. This shall be on a as requested basis. 5. Parts (replacement parts) a. Vendor shall provide replacement parts and materials that are kept in onsite inventory for emergent repairs of boiler plant systems and equipment as directed by the Boiler Plant Supervisor or designee. These parts may include air switches, gas pressure switches, regulators, oil pressure switches, pressure gages, combustion air pressure switches or any other parts that may be required for VAMC boiler plant operations. These parts will be orderable at the request of the COTR and will be paid for under this contract. Vendor shall provide a quote for the requested part(s) and the COTR will review and approve each request. Parts are to be shipped within (10) Business Days after approved. If replacement would take longer the vendor must inform the COTR within the (10) day window. b. Vendor to provide VA specified testing tools and equipment to be kept onsite for future work. Vendor is responsible to ensure meters, gauges, testing tools etc. are always calibrated per manufacture specification. Vendor to provide replacements or repairs of the above-mentioned items within (10) Business Days. If replacement or repair would take longer the vendor must inform the COTR within the (10) day window. B1. Boiler Plant Equipment List: 1. Boiler #1, Manufacturer: Johnston, Date: 1989, Model: PFTA 509, Type Fire Tube -4 Pass, Size: 400HP, Normal OP: 90psi 2. Boiler #2 Manufacturer: Kewanee, Date: 1998, Model: H35-350-G02-LE-200 Type: Fire Tube -3 Pass, Size: 350HP, Normal OP: 90psi 3. Boiler #3 Manufacturer: Kewanee, Date: 1998, Model: H35-300-G02-LE-200 Type: Fire Tube -3 Pass, Size: 300HP, Normal OP: 90psi 4. Boiler #4 Manufacturer: Cleaver Brooks Date: 2008, Model: 4WI-200-350-200 Type: Fire Tube -3 Pass, Size: 350HP, Normal OP: 90psi 5. Boiler #5 Manufacturer: Lochinvar Date: 2016, Model: Crest 751-2001 Type: Condensing, Size: 1,920,000 btu/hr, Normal OP: 12 psi 6. Boiler #6 Manufacture: Lochinvar Date: 2020, Model: Knight KBN400 Type: Condensing, Size: 375,000 btu/hr, Normal OP: 12 psi C SUPPORTING INFORMATION C1 Place of Performance: The VAMC located at 1540 Spring Valley Drive, Huntington WV 25704. C2 Period of Performance: The Vendor shall perform all work during normal business hours, (unless other times are stipulated by the Contracting Officer s Technical Representative (COTR). Work is to begin as soon as possible but no later than fifteen (15) calendar days after the receipt of the purchase order. All work must be approved and coordinated with the VAMC Boiler Plant Supervisor and COTR who can be reached via the following contact information. C3 Special Considerations: 1. Contractor Furnished Materials All labor, materials, equipment to perform the job. When furnish , provide , install , or similar term is used it shall mean a complete installation, ready for use per all applicable instructions, directives and regulation decided by VAMC Huntington. The vendor shall supply all parts, equipment, material, and labor to conduct work as listed in the Statement of Work above. The work will include all items as described in the Scope of Work listed above. 2. Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, always, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. C4 Qualifications of Key Personnel: Contractor s employees should be knowledgeable of standards associated with this type work. This includes VA Boiler Safety Device Testing and VA Design Guide as applicable. C5 Supervision/Communication: At all times during the performance, the Contractor s Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor s Competent Person that meets OSHA training guidelines, is capable of making decisions and acting on behalf of the Contractor shall be physically located on site at all times during performance of the contract. If the Contractor s Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. C6 The Contracting Officer s Representative (COR): Shall be responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. C7 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor s employees shall return all I.D. badges to designated personnel at time designated in the task order. C8 Smoking Policy: The Contractor shall not allow smoking in or around VA property, VA is a smoke free campus. C9 Parking/Traffic Regulations: The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/ad1d404abe5e438f9397530bf950f603/view)
- Place of Performance
- Address: Hershel “Woody�? Williams VAMC 581 1540 Spring Valley Drive, Huntington, WV 25704, USA
- Zip Code: 25704
- Country: USA
- Zip Code: 25704
- Record
- SN06174533-F 20211111/211110201538 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |